Bid Publish Date
23-Jun-2026, 9:46 pm
Bid End Date
04-Jul-2026, 11:00 am
EMD
₹42,000
Location
Progress
Quantity
40
Bid Type
Two Packet Bid
The Indian Army, Department Of Military Affairs, is seeking an Office Suite Software package (V3) under a Q2 category for deployment in RAJAURI, JAMMU & KASHMIR (PIN 185131). The procurement involves licensing of an Office Suite, a proprietary software package, with an EMD of ₹42,000. The tender specifies license types, licensing options, and cloud storage provisions expressed in GB. A Data Sheet must align with offered specifications, and End User Certificate handling is required. An option clause permits quantity fluctuation up to 50% during ordering and contract currency, with delivery periods linked to original orders. This opportunity requires OEM authorization where applicable and malicious code certifications, ensuring software integrity in government deployments.
The notice emphasizes security, software provenance, and vendor eligibility, with mandatory documents such as PAN, GSTIN, cancelled cheque, EFT mandate, and ND declarations. The absence of BOQ items indicates a potentially flat-order scope or a framework-style buy, while the explicit focus on data sheet alignment and End User Certificates highlights strict compliance expectations. Bidders should prepare for vendor-code creation and ensure robust data sheet cross-verification against product specifications. Overall, this tender targets reliable vendors capable of supplying a licensed Office Suite with secure cloud storage and formal authorization.
This procurement priority appears driven by government-grade software licensing in a defense context, with emphasis on Malicious Code Certificates and Manufacturer Authorization, underscoring the need for traceable supply chains and secure software provisioning. The RAJAURI location and 185131 postal code define the delivery corridor for deployment readiness and after-sales support obligations.
Office Suite Software package with License Types and Licensing Options
Proprietary Office Suite with cloud storage access (in GB)
Eligibility data sheet alignment with product specifications
End User Certificate handling and Malicious Code Certificate
OEM Authorization when applicable
50% quantity option clause with contract-rate delivery implications
EMD of ₹42,000 required; bank details for EFT mandate
Data Sheet must precisely reflect offered product specs
50% quantity variation permissible; delivery tied to original order
EMD ₹42,000; subsequent payment terms as per bid/T&C; EFT mandate required
Delivery period linked to last date of original delivery order; potential extension under option clause
Not explicitly specified in excerpt; generic defense suggests LDs possible for delayed delivery or non-conformance
Not under liquidation, court receivership, or bankruptcy
Valid PAN and GSTIN; ED mandate; canceled cheque
OEM authorization if distributor or service provider is submitting bid
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Office Suite Software (V3) (Q2)
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Main Document
CATALOG Specification
GEM_GENERAL_TERMS_AND_CONDITIONS
Madhya Pradesh State Electronics Developement Corporation Ltd
BHOPAL, MADHYA PRADESH
Controller General Of Communication Accounts
Indian Institute Of Information Technology (iiit)
ALLAHABAD, UTTAR PRADESH
Indian Army
WEST DELHI, DELHI
Railway Board
CENTRAL DELHI, DELHI
Tender Results
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| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Device Based |
| OFFICE SUITE | Proprietary Suite | INP iOffice |
| OFFICE SUITE | Office Suite Package/Software contains | Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Note-Taking tool (features- create organize and share notes across devices), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0.0 Or higher |
Discover companies most likely to bid on this tender
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate (certified by Bank)
Data Sheet of offered product(s)
End User Certificate (Buyer format if requested)
Malicious Code Certificate
Manufacturer Authorization / OEM Authorization
Non-Disclosure Declaration on Bidder Letter Head
Key insights about JAMMU AND KASHMIR tender market
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, End User Certificate, Malicious Code Certificate, and OEM Authorization where applicable. Ensure data sheet matches the offered software specifications and provide NDA on your letterhead. The EMD is ₹42,000; follow the option clause for quantity changes up to 50%.
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, OEM authorization, End User Certificate, Malicious Code Certificate, and NDA. Ensure vendor is not under liquidation and provide undertaking as proof of financial standing for procurement.
The tender specifies license types and licensing options for a proprietary Office Suite. Exact duration for patches, bug fixes, and version upgrades is to be confirmed; data sheet must reflect the offered licensing terms and cloud storage in GB.
The EMD is ₹42,000. It must be deposited as per bid terms, with supporting documentation and bank EFT mandate. Ensure submission with the bid package to avoid disqualification.
Submit OEM Authorization/Certificate detailing the vendor’s rights to supply the software, with full contact details. For distributors, this certifies OEM-backed supply and warranty support, ensuring compliance with Indian Army procurement standards.
The purchaser may increase or decrease the bid quantity up to 50% at contract award and during the contract period. Delivery schedules shift accordingly, maintaining contracted rates, and extended delivery windows apply for additional quantities.
Submit a Malicious Code Certificate confirming no embedded malware that could harm systems, with a clear breach clause for violations. This is part of a broader security certification set required for government software procurement.
Cross-check every technical parameter in the Data Sheet against the offered product specs. Any unexplained mismatch may trigger bid rejection, so align version, patches, cloud storage, and license types precisely with supplier claims.
N/a
📍 SURAT, GUJARAT
Indian Army
Centre For Railway Information Systems
📍 CENTRAL DELHI, DELHI
N/a
📍 IMPHAL WEST, MANIPUR
Indian Council Of Medical Research (icmr)
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Main Document
CATALOG Specification
GEM_GENERAL_TERMS_AND_CONDITIONS