Indian Army Department Of Military Affairs Tender Nicobar Andaman 2026 Complaint Register Ledger Procurement
Bid Publish Date
01-Sep-2026, 10:09 am
Bid End Date
15-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • Critical: 25% quantity variation both pre‑award and during contract
- • Standards/Certifications: Not specified; emphasis on Approved Drawings
- • Special clause: Detailed Design Drawings due within 7 days of award
- • Eligibility: No liquidation or bankruptcy; provide undertaking
- • Delivery: Extended delivery time formula with minimum 30 days
- • Inspection: Buyer/inspector/third‑party inspection with cost considerations
Tender Overview
Organization: Indian Army (Department Of Military Affairs) operating in the Nicobar district, Andaman & Nicobar (PIN 744301). Procurement focuses on administrative documentation products including Complaint Register, Card Diary, Job Card, Daily parade state register, Leave Pad, Register of Approvals and Completion Report on Works, Cash book, Vehicle Log Book. BOQ lists 8 items with unspecified quantities; estimated value not disclosed. Tender terms allow a 25% quantity variation at award and during contract, with delivery timing linked to the last delivery order date and extended periods. A detailed design drawing approval process is required post-award, with drawings due within 7 days and modifications communicated within a similar window. Inspection can be by buyer or independent bodies, with potential third‑party inspection costs as per contract. This tender emphasizes compliance, financial integrity, and post‑award drawing approvals as key differentiators.
Technical Specifications & Requirements
- Product categories: Administrative registers and ledgers including Complaint Register, Card Diary, Job Card, Daily parade state register, Leave Pad, Register of Approvals, Completion Report on Works, Cash book, Vehicle Log Book.
- No explicit technical standards or dimensions are listed; the tender relies on approved Detailed Design Drawings and adherence to contractual drawings.
- Delivery framework: Quantity adjustments up to 25%; extended delivery time computed as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Inspection options: Buyer‑appointed, empanelled agency, or independent third party with possible inspection cost sharing.
- Compliance emphasis: submission of Detailed Design Drawings within 7 days of contract award and modification lists if needed.
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity up to 25% at placement and during currency at contracted rates.
- Drawing approval: Post‑award, Detailed Design Drawings due in 7 days; delays in buyer approval may reset the delivery period (no liquidated damages for buyer delay).
- Financial standing: Bidder must not be in liquidation or bankruptcy; an undertaking must be uploaded.
- Vendor code prerequisites: Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
- Inspection rights reserved; third party inspection possible with cost terms unspecified.
Key Specifications
-
Product category: Administrative registers and ledgers (Complaint Register, Card Diary, Job Card, Daily parade state register, Leave Pad, Register of Approvals, Completion Report on Works, Cash book, Vehicle Log Book)
-
Quantity: Not specified; subject to 25% variation
-
Delivery: Based on last delivery order date; extended period minimum 30 days
-
Inspection: Optional third‑party inspection; cost sharing to be determined
-
Drawing approvals: Detailed Design Drawings due within 7 days of award
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
7‑day window to submit Detailed Design Drawings after award
-
Inspection rights include potential third‑party inspections and cost allocation
Important Clauses
Payment Terms
Not specified in provided data
Delivery Schedule
Delivery timing linked to last date of original delivery order; extended time calculation with minimum 30 days
Penalties/Liquidated Damages
No LD information provided for delays; drawing approval delay may adjust delivery period
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
Ability to submit Detailed Design Drawings within 7 days of award
-
Compliance with vendor code prerequisites (PAN, GSTIN, cancelled cheque, EFT mandate)
Tender Data
Bid Details
Quantity
93
Category
Complaint Register
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Complaint Register , Card Diary , Job Card , Daily parade state register , Leave Pad , Register of Approvals and Completion Report on Works , Cash book , Vehicle Log Book
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Nicobar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Nicobar | Nicobar | - | - | 10 | 20 | - |
Authority Records
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Documents 5
GeM-Bidding-9828422.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Complaint Register
As per Format
Card Diary
As per Format
Job Card
As per Format
Daily parade state register
As per Format
Leave Pad
As per Format
Register of Approvals and Completion Report on Works
As per Format
Cash book
As per Format
Vehicle Log Book
As per Format
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Complaint Register | As per Format | 10 | nos | consignee1gei866-ews | 20 | |
| 2 | Card Diary | As per Format | 50 | nos | consignee1gei866-ews | 20 | |
| 3 | Job Card | As per Format | 10 | nos | consignee1gei866-ews | 20 | |
| 4 | Daily parade state register | As per Format | 1 | nos | consignee1gei866-ews | 20 | |
| 5 | Leave Pad | As per Format | 5 | nos | consignee1gei866-ews | 20 | |
| 6 | Register of Approvals and Completion Report on Works | As per Format | 1 | nos | consignee1gei866-ews | 20 | |
| 7 | Cash book | As per Format | 1 | nos | consignee1gei866-ews | 20 | |
| 8 | Vehicle Log Book | As per Format | 15 | nos | consignee1gei866-ews | 20 |
Categories
3
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Undertaking of non‑liquidation/bankruptcy
Detailed Design Drawings within 7 days of award
Any existing Inspection reports or prior approvals (if available)
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for a Nicobar administrative registers tender in 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide Undertaking of non‑liquidation; attach Detailed Design Drawings within 7 days of award; adhere to 25% quantity variation and arrange for buyer or third‑party inspection as required.
What documents are required for Indian Army registers bid in Andaman?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, Undertaking against liquidation, and Detailed Design Drawings within 7 days of award; inspection options may be employed by the buyer or a third party.
What delivery terms apply to quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% at award and during currency; additional time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the drawing approval requirements for the award?
Successful bidders must submit Detailed Design Drawings within 7 days of contract award; buyer will approve or list modifications within 7 days; delays may shift the delivery period without LD.
Are there any inspection requirements for the furnished goods?
Inspections may be conducted by the buyer’s Inspections Authority, empanelled agency, or a third party; pre/post‑dispatch inspections are possible, with cost terms potentially outlined in contract.
What are the eligibility criteria for the vendor in this procurement?
Bidders must demonstrate financial integrity (no liquidation), provide GSTIN and PAN, submit an EFT mandate, and agree to inspection provisions and the design drawing process within the specified timeframe.
Which registers and logs are covered under this Indian Army tender?
Covered items include Complaint Register, Card Diary, Job Card, Daily parade state register, Leave Pad, Register of Approvals, Completion Report on Works, Cash book, Vehicle Log Book for administrative use.
What is the essence of the 25% option clause in this tender?
The option clause enables quantity adjustments up to 25% of the bid quantity at contract award and during the contract at contracted rates, with delivery time recalculated accordingly.