Indian Army coolant and lubricant procurement Leh Jammu Kashmir 194101 ISI/ISO Grade Fluids 2026
Bid Publish Date
26-Sep-2026, 7:14 pm
Bid End Date
06-Oct-2026, 8:00 pm
Location
Progress
Key Highlights
- • Emergency mobilization: 25% quantity variation allowed during contract and currency
- • OEM-grade fluids: engine oils (5W-30/0W-20), Toyota Genuine ATF WS, DEF, HOAT/OAT coolants
- • Geographic focus: Leh, Jammu & Kashmir 194101 for military vehicle support
- • Delivery timing: minimum 30 days extension; periods linked to original delivery orders
- • BoQ structure: 10 items, exact quantities not disclosed in data
- • No explicit EMD or price schedule details shown in provided tender data
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a range of automotive fluids including Engine Oils, ATF, DEF, and Ethylene Glycol Based Coolants intended for Toyota Hilux and related vehicles. The procurement location is Leh, Jammu & Kashmir (194101). The scope covers coolant long life, diesel exhaust fluid, and zero W engine oils with specific categories like HOAT/OAT coolants and Toyota SLLC Pink coolant, plus Txn Oil Toyota Genuine ATF WS. Ten items are listed in the BOQ, though item-specific quantities are not disclosed. The tender emphasizes quantity flexibility (up to 25% increase during the contract) and staggered delivery aligned to original delivery periods, with extension formulas and minimum 30 days’ additional time. This combination of fluids suggests multi-brand, specification-compliant lubricants for military vehicles requiring strict OEM-grade compatibility and long-term supply stability.
Technical Specifications & Requirements
- Product categories: Engine oils (5W-30/0W-20 variants), ATF WS, DEF (Diesel Exhaust Fluid), Coolant (Ethylene Glycol Based HOAT/OAT), Toyota SLLC Pink coolant, and Toyota Genuine ATF WS
- Delivery terms allow up to 25% quantity variation at contract award and during currency; delivery period adjustments follow a defined formula with a minimum 30 days
- Location emphasis: Leh, Jammu & Kashmir (194101) requiring timely replenishment for military fleet maintenance
- No explicit performance standards listed; buyers terms indicate compliance with OEM-grade fluids suitable for Toyota Hilux vehicles and related platforms
- Ten BOQ items indicate phased procurement, but exact unit measures and total quantities are not disclosed
Terms, Conditions & Eligibility
- EMD and exact financial terms are not disclosed in the provided data; bids must comply with the 25% fluctuation option clause
- Delivery period starts from the last date of the original delivery order; extension mechanics apply for increased quantity
- Purchaser retains right to increase/decrease quantity up to 25% during contract and currency, with corresponding delivery time adjustments
- Language indicates Indian Army procurement via GEM/Doorstep tendering, with standard supply chain and OEM-grade authentication considerations
- No explicit warranty, payment schedule, or document submission requirements are provided in the available information
Key Specifications
-
Product names: Engine Oil 5W-30, Engine Oil 0W-20, ATF WS (Toyota Genuine), Diesel Exhaust Fluid
-
Coolants: Ethylene Glycol Based HOAT/OAT, Toyota SLLC Pink
-
Quantities: Not disclosed in data; 10 BOQ items exist
-
Standards/Compliance: OEM-grade fluids aligned with Toyota Hilux requirements (implied)
-
Delivery: Up to 25% quantity variation; minimum 30 days additional time for extended delivery
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract
-
Delivery period adjustment formula with minimum 30 days
-
Submission must include OEM-grade automotive fluids compatible with Toyota Hilux
Important Clauses
Payment Terms
Not specified in available data; bidders should await final tender terms for payment schedule
Delivery Schedule
Delivery periods commence from the last date of the original delivery order; extension rules apply for increased quantities with a minimum 30 days
Penalties/Liquidated Damages
Not specified in provided information; bidders should review final tender terms for LD provisions
Bidder Eligibility
-
Experience in supplying automotive lubricants/engine oils and OEM fluids to government or defense sectors
-
Capability to meet OEM-grade specifications for Toyota Hilux and related platforms
-
Financial stability to handle large-scale procurement and delivery to high-altitude locations
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | JK ENTERPRISES Under PMA | - | 28-09-2026 10:30:33 | |
| 2 | KOHLI GENERAL MARCHANT Under PMA | - | 28-09-2026 10:52:07 | |
| 3 | R & G ENTERPRISES Under PMA | - | 28-09-2026 19:38:28 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | R & G ENTERPRISES(MSE)( MSE Social Category:SC ) Under PMA | Item Categories : Coolant Long Life,Engine Oil for Toyota Hilux five W three zero,Ad Blue Fluid,Diesel Exhaust Fluid, | |
| L2 | JK ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Coolant Long Life,Engine Oil for Toyota Hilux five W three zero,Ad Blue Fluid,Diesel Exhaust Fluid, | |
| L3 | KOHLI GENERAL MARCHANT (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Coolant Long Life,Engine Oil for Toyota Hilux five W three zero,Ad Blue Fluid,Diesel Exhaust Fluid, |
Tender Data
Bid Details
Quantity
348
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Coolant Long Life , Engine Oil for Toyota Hilux five W three zero , Ad Blue Fluid , Diesel Exhaust Fluid , Engine Oil zero W Two Zero , Coolant Ethylene Glycol Based OAT or HOAT , Coolant Toyota SLLC Pink , Txn Oil Toyota Genuine ATF WS , Either Capsule , Engine Oil ESP five W three zero
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 10 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9952436.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Coolant Long Life
Coolant Long Life
Engine Oil for Toyota Hilux five W three zero
Engine Oil for Toyota Hilux five W three zero
Ad Blue Fluid
Ad Blue Fluid
Diesel Exhaust Fluid
Diesel Exhaust Fluid
Engine Oil zero W Two Zero
Engine Oil zero W Two Zero
Coolant Ethylene Glycol Based OAT or HOAT
Coolant Ethylene Glycol Based OAT or HOAT
Coolant Toyota SLLC Pink
Coolant Toyota SLLC Pink
Txn Oil Toyota Genuine ATF WS
Txn Oil Toyota Genuine ATF WS
Either Capsule
Either Capsule
Engine Oil ESP five W three zero
Engine Oil ESP five W three zero
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coolant Long Life | Coolant Long Life | 10 | ltr | 38rr@ocfri | 15 | |
| 2 | Engine Oil for Toyota Hilux five W three zero | Engine Oil for Toyota Hilux five W three zero | 8 | ltr | 38rr@ocfri | 15 | |
| 3 | Ad Blue Fluid | Ad Blue Fluid | 20 | ltr | 38rr@ocfri | 15 | |
| 4 | Diesel Exhaust Fluid | Diesel Exhaust Fluid | 20 | ltr | 38rr@ocfri | 15 | |
| 5 | Engine Oil zero W Two Zero | Engine Oil zero W Two Zero | 10 | ltr | 38rr@ocfri | 15 | |
| 6 | Coolant Ethylene Glycol Based OAT or HOAT | Coolant Ethylene Glycol Based OAT or HOAT | 30 | ltr | 38rr@ocfri | 15 | |
| 7 | Coolant Toyota SLLC Pink | Coolant Toyota SLLC Pink | 12 | ltr | 38rr@ocfri | 15 | |
| 8 | Txn Oil Toyota Genuine ATF WS | Txn Oil Toyota Genuine ATF WS | 20 | ltr | 38rr@ocfri | 15 | |
| 9 | Either Capsule | Either Capsule | 200 | nos | 38rr@ocfri | 15 | |
| 10 | Engine Oil ESP five W three zero | Engine Oil ESP five W three zero | 18 | ltr | 38rr@ocfri | 15 |
Categories
16
Required Documents
GST registration certificate
PAN card
Experience certificates showing prior supply of automotive lubricants or OEM fluids
Financial statements or solvency certificates
EMD/payment instrument details (if specified in final tender terms)
Technical bid documents or OEM authorization (if required by final terms)
Any existing compliance certificates for automotive fluids (if specified)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army coolant and lubricant tender in Leh?
Bidders should prepare OEM-grade automotive fluids including 5W-30/0W-20 engine oils, Toyota ATF WS, DEF, and HOAT/OAT coolants. Ensure OEM authorizations, GST, PAN, and financial documents. Follow the 25% quantity variation clause and submit technical conformity to OE standards for Toyota Hilux compatibility.
What documents are required for the Leh lubricant tender submission?
Submit GST registration, PAN, experience certificates in supplying automotive fluids, financial statements, and EMD details if applicable. Include OEM authorizations for Toyota Genuine ATF WS and coolant variants, plus any ISO/quality certificates relevant to automotive fluids.
What are the key product specifications for Toyota Hilux fluids?
Fluids must be OEM-grade: Engine oils (5W-30/0W-20), Toyota Genuine ATF WS, DEF, HOAT/OAT coolants, and Toyota SLLC Pink coolant. While exact specs aren’t listed, ensure compatibility with Toyota Hilux engine and transmission systems and OEM-approved additives.
When is the delivery period for the Leh procurement and extension rules?
Delivery periods start from the last date of the original delivery order. The option to extend up to 25% of the contracted quantity extends time using a defined formula, with a minimum 30 days added if applicable.
What are the EMD and payment terms for this tender?
Exact EMD and payment terms are not disclosed in the provided data. Prospective bidders should refer to final tender terms for EMD amounts, payment timelines, and any milestone-based payments tied to delivery or performance.
Which location is targeted for this tender and what is the scope?
The tender targets Leh, Jammu & Kashmir (194101) for a range of automotive fluids including engine oils, ATF, DEF, and coolants to support military vehicle maintenance and supply continuity.
What is the supplier qualification criteria for this defense tender?
Qualifications include prior supply experience of OEM-grade automotive fluids to government/defense sectors, ability to meet Toyota Hilux specifications, OEM authorizations, and robust financial health to sustain high-altitude logistics and multi-item delivery.
How to ensure compliance with OEM-grade Toyota fluids in the bid?
Provide OEM authorization letters for Toyota Genuine ATF WS and Toyota-compatible coolants, confirm product datasheets align with Toyota Hilux requirements, and attach any relevant ISI/ISO certifications that corroborate automotive-fluid quality and performance.