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Prisons Administration And Reforms Department Uttar Pradesh Ration Kit Tender Sultanpur 2026 IS/FS Regulations

Bid Publish Date

21-Jan-2026, 3:30 pm

Bid End Date

31-Jan-2026, 4:00 pm

Location

SULTANPUR , UTTAR PRADESH
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Progress

Issue21-Jan-2026, 3:30 pm
Technical30-01-2026 18:49:06
Financial
AwardCompleted
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Quantity

205

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical certifications: IS specification compliance and FSSAI regulation references
  • • Special clauses: 25% quantity variation right; mandatory pre-bid meeting; samples approval prior to bid submission
  • • Eligibility criteria: Last 1 year jail ration supply experience; GST, PAN, Aadhaar; balance sheet ITR
  • • Warranty/AMC: Not specified
  • • Penalties/BD: Not specified; LD not detailed
  • • Delivery/Installation: Supply of goods only; delivery terms governed by option clause

Tender Overview

The Government procurement opportunity is issued by the Prisons Administration And Reforms Department Uttar Pradesh for a comprehensive Ration Kit covering essential staples such as cereals and cereal products, pulses, edible oils (vanaspati/ghee/butter oil), salt, spices and related products, biscuits, tea and coffee, and alignment with the latest STC category. The procurement location is Sultanpur, Uttar Pradesh (PIN 222301). The scope is supply-only (goods) with no BOQ quantity disclosed, and the estimated value is not published. A key differentiator is compliance with Food Safety and Standards regulations (Contaminants, Toxins and Residues) Regulations, 2011 and IS specifications. A 25% quantity variation right is reserved by the buyer, with a mandatory pre-bid meeting and specific documentary requirements.

Technical Specifications & Requirements

  • Items: Ration kit components including Cereals And Cereal Products, Pulses, Edible Oils (Vanaspati, Ghee, Butter Oil), Salt, Spices, Condiments (FSSAI 2011 contaminants regulation compliance and IS specifications), Biscuits, Tea, Coffee and adherence to the latest STC category.
  • Standards & Compliance: Food Safety And Standards (Contaminants, Toxins and Residues) Regulations, 2011, IS Specification for listed items, and latest STC for category performance.
  • Scope: Supply of Goods only; delivery/installation not specified; pre-bid meeting is mandatory; samples to be submitted for approval prior to bid submission.
  • Documentation: Tender requires certificates and technical credentials; bidder to demonstrate GST, PAN, Aadhar, 3-year balance sheet, last 1 year ration supply experience in jail, and an EFT mandate format.
  • Delivery/Quality: Clarity on delivery timelines is governed by option clause (25% quantity variation); quality checks via samples and sign-off prior to bid acceptance.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided terms; bidders must comply with ATC requirements including bank guarantees where applicable.
  • Pre-bid: Mandatory for all bidders; failure to attend may render bid invalid.
  • Documentation: EFT mandate, integrity pact, financial standing undertaking, anti-border-country procurement undertaking, GST/PAN/Adhar copies, ITR, last 3-year balance sheet, and jail ration supply experience certificates required.
  • Sample Submission: Samples of all items to be submitted and approved before bid submission; bids may be rejected if not provided.
  • Compliance: Bidders must upload all documents duly signed and self-certified; non-compliance will reject bid.

Key Specifications

  • Ration kit items: cereals, pulses, edible oils, salt/spices, biscuits, tea/coffee

  • Regulatory standards: Food Safety and Standards (Contaminants, Toxins and Residues) Regulations, 2011

  • Certification: IS Specification compliance for listed categories

  • Quality/quantity: Samples required for approval; latest STC category compliance

  • Documentation: GST, PAN, Aadhaar, ITR, Balance sheet; jail ration supply experience

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract placement and during currency

  • Mandatory pre-bid meeting and sample submission before bid submission

  • Comprehensive bidder compliance including EFT mandate, integrity pact, and financial undertakings

Important Clauses

Payment Terms

Not specified in provided data; bidders should expect standard government terms and verify ATC

Delivery Schedule

Delivery period dictated by option clause; additional time formula is (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; ensure to verify in ATC during bid submission

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; attested undertaking required

  • Last 1 year jail ration supply experience with evidence

  • GST registration, PAN, Aadhaar; financial standing evidence (balance sheets/ITR)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Ration Kit (Q4)

Authority Records

PRISONS ADMINISTRATION AND REFORMS DEPARTMENT

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Documents 5

GeM-Bidding-8866943.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Requirements Items Offered in Kit Others
General Requirements Cereals And Cereal Products Amaranthus (Chaulai or Rajgira)as per FSSAI, Atta as per IS 1155, Barley as per IS 1156 : 2024, Barnyard Millet (Samakechawal or Sanwa or Jhangora)as per FSSAI, Beaten Rice as per IS 10770 : 1984, Besan as per IS 2400 : 2022, Brown top (Korale-Millet) as per FSSAI, Buckwheat (Kuttu-Millet)as per FSSAI, Crab finger (Sikiya-Millet)as per FSSAI, Finger Millet (Ragi or Mandua)as per FSSAI, Fonio (Acha-Millet)as per FSSAI, Fortified Rice as per IS 17780 : 2021, Fortified Rice Kernels as per IS 17782 : 2021, Foxtail Millet (Kangni or Kakun)as per FSSAI, Job's tears (Adlay-Millet)as per FSSAI, Kodo Millet (Kodo)as per FSSAI, Little Millet (Kutki)as per FSSAI, Maize Atta as per IS 9629 : 2004, Maize Maida as per IS 9629 : 2004, Maize Suji as per IS 9629 : 2004, Oats as as per IS 1484 : 1974, Pearl Millet (Bajra)as per FSSAI, Proso Millet (Cheena)as per FSSAI, Sorghum (Jowar)as per IS 16519 : 2019, Suji or Rava (Semolina) as per IS 1010 : 1968, Teff (Lovegrass)as per FSSAI, Wheat Porridgeas per IS 10769 : 1984, Broken Rice(Large/Big Brokens) as per IS 10048 : 2024, Broken Rice (Medium Brokens) as per IS 10048 : 2024, Broken Rice( Small/Fine Brokens) as per IS 10048 : 2024, Broken Rice (Total Brokens) as per IS 10048 : 2024, Brown Rice (Dehusked Rice) as per IS 10048 : 2024, Brown Basmati Rice (De- Husked), Milled Basmati Rice, Parboiled brown (DeHusked) basmati rice(Brown basmati rice of parboiled paddy), Milled Parboiled Basmati Rice, Blended Rice, Not Applicable
General Requirements Pulses Bengal gram ( बंगाल चना), Black gram ( उरद दाल), Cowpea (लोबिया), Chickpea ( चना), Dew gram ( ओस चना), Green gram ( मूंग )(Whole), Horse gram ( कुलथी दाल), Lentil (मसूर की दाल) (whole), Pigeon Pea (अरहर दाल (तूर दाल)) (Whole), Soyabean, Green gram ( मूंग )(Split), Green gram ( मूंग )(Chilka), Lentil (मसूर की दाल) (Split), Lentil (मसूर की दाल)(Chilka), Pigeon Pea (अरहर दाल (तूर दाल))(Split), Not Applicable
General Requirements Edible Oils Vanaspati, ghee, butter oil Blended edible vegetable oils as per IS 14309 : 1995, Coconut oil as per IS 542 : 2018, Ghee as per IS 16326 : 2015, Ghee, vanaspati, edible oil tins up to 10 kg/litre capacity as per IS 10339 : 2000, Groundnut oil as per IS 544 : 2014, Mustard oil as per IS 546 : 2014, Rice bran oil as per IS 3448 : 2014, Sesame oil as per IS 547 : 2018, linseed oil, raw and refined as per IS 75 : 1973, Sunflower oil as per IS 4277 : 2014, Not Applicable
General Requirements Salt, Spices, Condiments And Related Products (In Compliance To Food Safety And Standards (Contaminants, Toxins and Residues) Regulations, 2011) And or IS Specification Ajowan (Bishops seed)as per IS 16680 : 2018, Aniseed (Saunf) whole as per IS 16680 : 2018, Asafoetida (Hing or Hingra )As per FSSAI, Black pepper as per IS 1798 : 2022, Cardamom (Chhoti Elaichi) powder as per IS 11300 : 2011, Cardamom (Chhoti Elaichi) Whole as per IS 11300 : 2011, Cassia (Taj) WholeAs per FSSAI, Chillies and Capsicum (Lal Mirchi)as per IS 2322 : 2023, Chillies and Capsicum (Lal Mirchi) powder as per IS 2322 : 2023, Cinnamon (Dalchini) powderas per IS 4811 : 2014, Cinnamon (Dalchini) whole as per IS 4811 : 2014, Cloves (Laung) as per IS 4404 : 2022, Common salt - Iron fortified as per IS 12981 : 1991, Coriander (Dhania) powder as per IS 2443 : 2008, Coriander (Dhania) whole as per IS 2443 : 2008, Cumin (Safed Zeera) powder as IS 2447 : 2023, Cumin (Safed Zeera) whole as IS 2447 : 2023, Cumin Black (Kalonji) whole as IS 2447 : 2023, Dried Ginger (Sonth, Dried Adrak) Powder as per IS 1908 : 2020, Dried Ginger (Sonth, Dried Adrak) whole as per IS 1908 : 2020, Dried Mango Powder (Amchur)-as per IS 13242, Dried Oregano Whole as per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) powderas per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) whole as per IS 16402 : 2015 ISO 7925 : 1999, Fenugreek (Methi) powder as per IS 3795 : 2022, Indian Curry Powder as per IS 1909 : 2023, Iodized salt, vacuum evaporated iodized salt and refined iodized salt as per IS 7224 : 2006, Iron Fortified Iodized Salt (double fortified salt) as per IS 16232 : 2014, Khandsarias per IS 13953 : 1994, Large Cardamom (Badi Elaichi) as per IS 11300 : 2011, Mace (Jaipatri) wholeas per IS 17748 : 2022, Mixed Masala(Powder)As per FSSAI, Mixed Masala(WHOLE)As per FSSAI, Mustard (Rai, Sarson) wholeas per IS 2323 : 2011, Nutmeg (Jaiphal)as per IS 17747 : 2021, Poppy (Khas Khas), Refined sugar as per IS 1151 : 2021, Star Anise as per IS 16409 : 2015 ISO 11178 : 1995, Tejpat, Turmeric (Haldi) powder as per IS 16409 : 2015 ISO 11178 : 1995, White pepper as per IS 1798 : 2022, Tomato ketchup as per IS 3882 : 1966, Sodium Bicarbonate(Baking Soda) as per IS 2124 : 2023, Desiccated coconut - as per IS 966 : 2023, Skimmed milk powder as per IS 13334 (Part 1 & 2), Not applicable
General Requirements Biscuits Type I - Sweet, Type II - Semi-sweet, Type III - Crackers, Type IV - Cookies, Type V - Speciality biscuits, Type VI - Salted, Not Applicable
General Requirements Tea, Coffee, Green tea as per IS 15344 : 2003, Black tea as per IS 3633 : 2003, Tea and instant tea in solid form as per IS 16027 : 2012 ISO 10727 : 2002, Roasted And Ground Coffee as per IS 3077 : 2022, Not Applicable
General Requirements Latest STC of the category seen and agreed No

Required Documents

1

GST registration certificate

2

PAN card

3

Aadhaar copy

4

Balance sheets for last 3 years

5

ITR copies for last 3 years

6

Experience certificates for last 1 year of jail ration supply

7

Integrity pact (signed and stamped)

8

EFT mandate on prescribed format

9

Undertaking of financial standing, no liquidation or bankruptcy

10

Undertaking regarding restrictions on procurement from border-sharing country

11

Technical credentials and certificates sought in bid document

Technical Results

S.No Seller Item Date Status
1
INDIAN INDUSTRIAL SECURITY SERVICES   Under PMA
Make : NA Model : RATION KIT30-01-2026 18:49:06
2
M/S MAA VAISHNO ENTERPRISES   Under PMA
Make : NA Model : NA27-01-2026 14:23:33
3
M/S SHREE BALA JI ENTERPRISES   Under PMA
Make : NA Model : RATION KIT30-01-2026 19:08:53
4
SANGRAM BUILDCON   Under PMA
Make : NA Model : RATION KIT31-01-2026 11:47:53

Financial Results

Rank Seller Price Item
L1
SANGRAM BUILDCON   Under PMA
Item Categories : Ration Kit
L2
INDIAN INDUSTRIAL SECURITY SERVICES   Under PMA
Item Categories : Ration Kit
L3
M/S SHREE BALA JI ENTERPRISES   Under PMA
Item Categories : Ration Kit

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for UP prisons ration kit tender in Sultanpur 2026?

Bidders must meet eligibility, submit GST, PAN, Aadhaar, last 3-year financials, and jail ration experience certificates. Provide EFT mandate, integrity pact, and undertaking of financial standing. Pre-bid meeting attendance is mandatory; samples must be approved prior to submission.

What documents are required for UP ration kit bid in Sultanpur?

Required documents include GST certificate, PAN, Aadhaar, ITRs and balance sheets for 3 years, jail ration supply experience certificates, EFT mandate, integrity pact, and undertaking of no bankruptcy; sample items submitted for pre-approval.

What standards govern the ration kit items for UP tender?

Items must comply with the Food Safety and Standards Regulations, 2011 for contaminants and residues and conform to IS specifications; latest STC category standards apply to each item in cereals, pulses, oils, salt/spices, biscuits, tea/coffee.

When is the pre-bid meeting for the UP Sultanpur ration tender?

Pre-bid meeting is mandatory for all bidders as per ATC; attend to clarify scope, submission formats, and sample approval requirements before bid submission.

What is the impact of the 25% quantity variation clause?

The purchaser may increase/decrease order quantity up to 25% at contract placement and during currency; delivery period adjusts using the specified formula with a minimum 30 days extension.

What is required to prove financial standing for this bid?

Submit last 3 years’ balance sheets and ITRs, with an undertaking asserting no liquidation or bankruptcy; ensure integrity pact and EFT mandate are signed.

Which certifications are mandatory for this ration supply bid?

Mandatory IS specifications for each item and adherence to FSSAI food safety standards; ensure samples pass approval process and provide documentary proof in bid package.

What items are included in the UP ration kit specification?

Kit includes cereals, pulses, edible oils (vanaspati/ghee/butter oil), salt/spices/condiments, biscuits, tea and coffee, all aligned with latest STC requirements and IS standards.

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