Development And Panchayats Department Haryana Tractors (V3) Q2 Tender 2026 – 25% Qty Flexibility, Advance Sample Clause
Bid Publish Date
15-Oct-2026, 12:22 pm
Bid End Date
26-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • 25% quantity adjustment possibility at contract time and during contract currency
- • Advance sample approval required within 5 days of contract award
- • 5-day window for buyer to approve or specify modifications to the advance sample
- • Delivery period adjustments if the buyer delays sample approval, with minimum 30 days added
- • Sample-driven bulk compliance; potential contract termination for major deviations
Tender Overview
The REQUEST is issued by the Development And Panchayats Department Haryana for Tractors (V3) in the Q2 category. The tender contemplates quantity flexibility of up to 25%, allowing adjustments at contract award or during the contract currency at contracted rates. A key differentiator is the mandatory advance sample approval process, with a strict 5-day submission window post award and a 5-day response window for modifications. Bulk supply must align with the approved sample; delay in buyer sample approval shifts the delivery timeline accordingly. The BOQ shows zero items listed, indicating a potential framework or multi-line procurement approach rather than a fixed lot order. This tender emphasizes adherence to sample-based compliance and scalable quantities within the option clause. This opportunity targets suppliers capable of rapid sample-to-bulk transition and responsive delivery planning in Haryana.
Technical Specifications & Requirements
- Advance sample submission: within 5 days of contract award; buyer to approve or provide modification list within 5 days.
- Bulk supply must conform to approved sample; deviations can lead to fresh samples or contract termination at buyer discretion.
- Optional quantity expansion: up to 25% of bid quantity at contracted rates; extension of delivery period calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
- If the original delivery period is under 30 days, the additional time equals the original period; extended delivery remains at the original rate while exercising the option clause.
- Clothing items are governed by pre-dispatch inspection sample references when selected; reference samples used for lot comparisons at consignee end.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency, with delivery time recalculated accordingly.
- Sample Clause: Advance sample approval required; if delayed by buyer, delivery period is adjusted; major deviations may lead to fresh samples or termination.
- Sample costs: samples required for testing are typically supplied by the contractor at no cost; pre-approved samples guide bulk production.
- Delivery & payment terms: delivery schedule tied to delivery order dates; contract terms govern bulk supply from the approved sample onwards; no explicit payment terms stated in data.
- EMD, GST, PAN, experience, and other bidder documentation requirements are implied but not specified in the available data; bidders should prepare standard T&C submissions.
- No BOQ items are listed, suggesting a framework or dynamic procurement approach rather than fixed-line ordering.
Key Specifications
-
- Product/service: Tractors (V3) category, as per tender
-
- Quantity: up to 25% additional quantity permitted at contracted rates
-
- Advance sample: submission within 5 days; approval/modification within 5 days
-
- Delivery timeline: linked to last date of original delivery order; extended period for option clause with minimum 30 days
-
- Sample reference for clothing items: Reference samples issued per consignee for lot comparison
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during contract
-
Advance sample approval required within 5 days; modifications within 5 days
-
Delivery period adjusts if buyer delays sample approval; minimum 30 days extension
Important Clauses
Payment Terms
No explicit payment terms published; bulk supply governed by contract terms after sample approval
Delivery Schedule
Delivery timing linked to last date of original delivery order; extended period calculated via (additional/original) × original period
Penalties/Liquidated Damages
Not specified in data; contract allows termination for major deviations after notification
Bidder Eligibility
-
Experience in supplying tractors or V3 category equipment
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Ability to meet advance sample submission and modification timelines
-
Financial capability to handle contract fluctuations up to 25%
Tender Data
Bid Details
Quantity
131
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
150
OEM Avg. Turnover
150
Past Performance
10 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Bhiwani
Delivery Pincodes
127021
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav | 127021,Executive Engineer Panchayati Raj BhIwani Zoo Road Panchayat Bawan Bhiwani | Bhiwani | Haryana | 127021 | 131 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-10039129.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar tractors/V3 category
Financial statements or turnover proof
EMD/Security deposit documentation (amount not specified)
Technical bid documents and compliance certificates
OEM authorizations or approvals (if applicable)
Frequently Asked Questions
How to bid in Haryana tractor tender for Tractors (V3) Q2 2026?
Bidders should prepare standard submission documents (GST, PAN, experience certificates, financials) and demonstrate capability for advance sample submission within 5 days of award. Ensure compliance with the 25% quantity option and readiness to adjust delivery timelines per contract terms.
What documents are required for tractor tender participation in Haryana?
Required documents include GST registration, PAN, experience certificates for similar tractors, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Prepare samples only after award as per the 5-day timeline for approval or modification.
What are the key delivery terms for the Haryana tractor procurement?
Delivery depends on the original delivery order date; if the option quantity is exercised, new delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days. Buyer delays in approval can shift timelines without LD.
How does the 25% quantity option affect tractor bids in Haryana?
Bidders must plan for up to a 25% increase or decrease in quantity at contracted rates either at contract award or during the contract period. This requires scalable production planning and a flexible delivery schedule to accommodate adjustments.
What is the advance sample process for Haryana tractor tender?
Submit advance samples within 5 days of award; buyer provides approval or a list of modifications within 5 days. If approved, bulk supply must mimic the approved sample; delays in approval extend the delivery period accordingly.
Are there any penalties for late delivery in this Haryana tractor tender?
Not explicitly defined in the available data. The terms permit contract termination for major deviations after notifying the seller; delivery delays triggered by buyer approvals may shift timelines without Liquidated Damages as stated.
What is the role of reference samples for clothing items in this Haryana bid?
If pre-dispatch inspection is used, reference samples are provided per consignee to compare lots at the receiving end. These reference samples guide conformity to contract specifications and ensure consistency across deliveries.
What standards or certifications are required for tractors in this Haryana tender?
Specific standard certifications are not listed in the available data. Bidders should rely on standard tractor compliance practices, OEM authorizations, and contract-specific compliance once the sample is approved, ensuring bulk production aligns with the approved sample.