TenderDekho Logo
GEM

Indian Army Department of Military Affairs Office Stationery Tender 2025 India - File Covers, Paper, Notebooks, Pens & More

Bid Publish Date

09-Nov-2025, 6:54 pm

Bid End Date

19-Nov-2025, 7:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

RA
Issue09-Nov-2025, 6:54 pm
Reverse Auction27-Nov-2025, 7:00 pm
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

3634

Category

File Cover Blue

Bid Type

Two Packet Bid

Key Highlights

  • • Broad office stationery category covering 35 items including file covers, various papers, notebooks, and pens
  • • Option clause allows 25% quantity variation during contract and currency, with calculated extended delivery time
  • • Delivery period formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • Supply-only scope: Bid price must include all cost components for GOODS
  • • OEM authorizations and standard compliance are typically required in government tenders
  • • No explicit explicit technical standards or ISI/ISO codes provided in available data

Categories 14

BITUMINOUS MATERIAL DISTRIBUTOR COPIER PAPER BINDER CLIP PAPER MATERIALS BACKHOE FILTER RETAINERS ELECTRON TUBE BOOK ENVELOPE PEN AIR DUCT SUPPLY OF SYNTHETIC FABRIC STAPLER PRINTING AND WRITING PAPER

Tender Overview

Indian Army Department of Military Affairs invites bids for a broad range of office stationery and related supplies, including File Covers, A4 & Legal Bond Paper, Notebooks, Pens (Blue/Red), Highlighters, Envelopes, Staplers, and assorted office consumables. Estimated value is not disclosed; quantity adjustments up to 25% are permissible under the option clause. Location details are not specified, but the procurement targets nationwide government stationery needs under the Indian Army umbrella. The contract emphasizes pure supply of goods, with a heavy emphasis on bulk, standardized items and a single delivery stream. The unique clause allows fluctuating orders at contracted rates, ensuring continuity of supply for military administrative use. This tender stands out for its broad scope across multiple stationery categories and the potential for extended quantities during contract execution.

Technical Specifications & Requirements

  • Scope of supply: Only supply of Goods (as per tender terms)
  • BOQ items: 35 total items referenced; specific quantities and units marked N/A in available data
  • Key product categories: File Covers, Paper (A4, Legal, Bond), Notebooks, Pens (V5 Blue/Red, Blue, Red), Highlighters, Envelopes, Staplers (Med/Large), Glue Sticks, Bond Paper, Rexin, Chuna, Geru, Niwar, Rexin Black, Calc, and related office accessories
  • Delivery/standards not detailed: No explicit technical specifications or performance standards provided in available data
  • Status of specifications: No explicit materials, dimensions, or quality standards enumerated in the data; procurement is for generic office supplies
  • Reference considerations: Buyer-added terms include extension logic for quantity and delivery windows; emphasis on adherence to contracted rates for any increases

Terms, Conditions & Eligibility

  • EMD/financial terms: Not disclosed in the available data; bidders should review the official tender documents for exact EMD requirements
  • Delivery schedule: Delivery period guidance references original delivery order dates; extended timing uses a formula based on increased quantity and original delivery period with a minimum of 30 days
  • Payment terms: Not specified in the provided data; typical Army tenders include milestone or post-delivery payment terms in the full T&C
  • Experience/eligibility: No explicit years of experience or turnover thresholds stated in the data; bidders should verify qualification criteria in the complete tender documents
  • Option clause impact: Purchaser may increase/decrease quantity up to 25% during contract and currency, affecting delivery planning and pricing
  • Documentation & compliance: OEM authorizations and statutory registrations are commonly required; bidders should prepare GST, PAN, and financials per standard government procurement practices

Key Specifications

  • Product/service names and categories: office stationery items (file covers, paper, notebooks, pens, envelopes, staplers, etc.)

  • Quantities/volumes: 35 items listed in BOQ; exact quantities not disclosed in data

  • EMD/estimated value: Not disclosed in the data; verify in full tender docs

  • Experience: Not specified in data; verify eligibility in tender

  • Quality/compliance: No specific standards listed in provided data; check full T&C

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contracted rates

  • Delivery period escalations follow a formula with a 30-day minimum

  • Scope: Only supply of goods, no installation or services

  • Pricing must cover all cost components as bid price

  • Documentation: Submit standard GST/PAN, experience, financials, and OEM authorizations

Important Clauses

Payment Terms

Not specified in available data; refer to full terms for payment milestones and schedule

Delivery Schedule

Delivery period begins from original delivery order; option quantity may extend delivery time using the formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified in available data; penalties, if any, would be described in the full Terms and Conditions

Bidder Eligibility

  • Registered as a legitimate supplier with GST and PAN

  • Experience in supplying office stationery to government or large organizations

  • Ability to meet the 25% quantity variation and delivery-time provisions

Documents 4

GeM-Bidding-8565657.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Blank File Cover,White File GRD Logo,Pokar Wooden,Pencil,Sharpner,Eraser,Higlighter,Legal Paper,A4

Indian Army

DARJEELING, WEST BENGAL

Posted: 23 August 2025
Closed: 2 September 2025
GEM

A4 Paper,Legal Paper,Whitener,Reynolds Pen Blue,Reynolds Pen Red,Reynolds Pen Black,Talc Sheet,Pen

Indian Army

Posted: 11 December 2024
Closed: 2 January 2025
GEM

Legal Paper,A4 Paper,Register 400 pages,Register 300 pages,Register 200 pages,Envelope A4 Size,Enve

Indian Army

ANANTHNAG, JAMMU & KASHMIR

Posted: 24 December 2024
Closed: 14 January 2025
GEM

Ex-servicemen Contributory Health Scheme Envelopes, Stationery & Office Supplies Tender 2025, Rajasthan Location, IS 550 Std Notified

Ex-servicemen Contributory Health Scheme (echs)

LUCKNOW, UTTAR PRADESH

Posted: 4 November 2025
Closed: 14 November 2025
GEM

Ex-servicemen Contributory Health Scheme Stationery Tender 2025 India - 42 Items Envelopes, Pens, Binders & Office Supplies Procurement

Ex-servicemen Contributory Health Scheme (echs)

LUCKNOW, UTTAR PRADESH

Posted: 22 November 2025
Closed: 2 December 2025
GEM

Bill of Quantities (BOQ) 35 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File Cover Blue As per Specification 200 nos pranjul_15jakrif 15
2 ACR As per Specification 500 nos pranjul_15jakrif 15
3 JK Cedar Paper 100 GSM As per Specification 5 ream pranjul_15jakrif 15
4 Crested File Cover As per Specification 380 nos pranjul_15jakrif 15
5 White File Cover As per Specification 120 nos pranjul_15jakrif 15
6 Issue Voucher Pad As per Specification 10 nos pranjul_15jakrif 15
7 Paper A4 As per Specification 240 nos pranjul_15jakrif 15
8 Paper Legal As per Specification 40 nos pranjul_15jakrif 15
9 Note Book As per Specification 70 nos pranjul_15jakrif 15
10 Pen Blue As per Specification 330 nos pranjul_15jakrif 15
11 Colour Flag As per Specification 6 pkt pranjul_15jakrif 15
12 Stapler Pin As per Specification 6 pkt pranjul_15jakrif 15
13 Whitener Pen As per Specification 26 nos pranjul_15jakrif 15
14 Stapler Med As per Specification 3 nos pranjul_15jakrif 15
15 Stapler Large As per Specification 4 nos pranjul_15jakrif 15
16 Glue Stick As per Specification 40 nos pranjul_15jakrif 15
17 Paper Pin As per Specification 50 nos pranjul_15jakrif 15
18 Pencil Nataraj As per Specification 40 pkt pranjul_15jakrif 15
19 Highlighter Yellow As per Specification 20 nos pranjul_15jakrif 15
20 Envelope As per Specification 1,000 nos pranjul_15jakrif 15
21 U Clip As per Specification 20 pkt pranjul_15jakrif 15
22 V5 Pen Blue As per Specification 5 pkt pranjul_15jakrif 15
23 Brown Tape As per Specification 20 rolls pranjul_15jakrif 15
24 Fevicol 500 gm As per Specification 2 nos pranjul_15jakrif 15
25 Binder Clip As per Specification 20 pkt pranjul_15jakrif 15
26 Registers As per Specification 67 nos pranjul_15jakrif 15
27 Tag As per Specification 9 nos pranjul_15jakrif 15
28 Calculator As per Specification 3 nos pranjul_15jakrif 15
29 Bond Paper As per Specification 2 ream pranjul_15jakrif 15
30 V5 Pen Red As per Specification 2 pkt pranjul_15jakrif 15
31 Invitation Card As per Specification 50 nos pranjul_15jakrif 15
32 Chuna As per Specification 270 kg pranjul_15jakrif 15
33 Geru As per Specification 60 kg pranjul_15jakrif 15
34 Niwar As per Specification 4 rolls pranjul_15jakrif 15
35 Rexin Black As per Specification 10 mtr pranjul_15jakrif 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of office stationery

4

Financial statements for the last 2-3 years

5

EMD submission proof (as per tender terms, if applicable)

6

Technical bid documents demonstrating product categories and compliance

7

OEM authorization letters for branded items, if required

8

Any prior contract completion certificates with government entities

Reverse Auction Schedule

Completed

Start

27-Nov-2025, 7:00 pm

End

28-Nov-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1ASHOKA STATIONERS   Under PMA-19-11-2025 10:11:59Disqualified
2DEEPAK ENTERPRISE   Under PMA-16-11-2025 15:25:31Qualified
3HILLS STATIONERS & PRINTERS   Under PMA-19-11-2025 11:18:47Disqualified
4Insight Saket Enterprises   Under PMA-18-11-2025 22:21:32Disqualified
5PRIME TRADELINK   Under PMA-14-11-2025 19:08:17Qualified
6R.K.TRADERS   Under PMA-10-11-2025 18:50:52Qualified
7RISING STATIONERS & PRINTERS   Under PMA-17-11-2025 14:49:26Disqualified

Financial Results

Rank Seller Price Item
L1R.K.TRADERS( MSE Social Category:General )    Under PMA₹1,54,058Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa
L2PRIME TRADELINK( MSE Social Category:General )    Under PMA₹1,63,514Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa
L3DEEPAK ENTERPRISE( MSE Social Category:General )    Under PMA₹1,81,640Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa

Frequently Asked Questions

Key insights about GUJARAT tender market

How to participate in Indian Army stationery tender 2025

Bidders should first ensure GST and PAN registration, gather experience certificates for similar office supply contracts, and prepare financial statements. Review the official T&C for EMD, OEM authorizations, and 25% quantity variation rules. Submit the technical bid with product categories and pricing all-inclusive.

What documents are required for stationery tender submission in India

Prepare GST certificate, PAN card, last 3 years financials, experience certificates for similar supply, OEM authorization if branded items, and evidence of random sampling or quality checks. Include technical bid detailing item categories and corresponding quantities as per BOQ entries.

What are the delivery time requirements for army stationery supply

Delivery timing follows the original delivery order with extended time calculated as (increased quantity / original quantity) times the original period, with a minimum of 30 days. Ensure readiness to scale up to 25% more units during contract execution.

What are the essential product categories covered in this tender

Categories include File Covers, A4 and Legal Bond Paper, Notebooks, Pen sets (V5 Blue/Red), Highlighters, Envelopes, Staplers, Glue Sticks, Bond Paper, and related office accessories such as pins, tapes, and Rexin materials.

How is the EMD amount specified for this procurement

EMD details are not disclosed in the available data; bidders must review the complete tender documents to confirm the EMD amount, eligibility, and payment method (DD/online as applicable).

What are the payment terms for Indian Army supplies

Payment terms are not specified in the provided data. Refer to the full Terms and Conditions for milestone-based or post-delivery payment schedules, and any advance payment or security deposits if applicable.

What are the OEM authorization requirements for branded items

If branded items are included, submit OEM authorization letters from the original manufacturers. Ensure suppliers have the right to supply and warranty branded products under government contract terms.

What standards or quality requirements apply to this stationery tender

The provided data does not list specific standards; bidders should verify whether IS, BIS, or ISO certifications are required in the full tender. Prepare compliance documentation and sample testing plans as per the complete T&C.