Indian Army Department of Military Affairs Office Stationery Tender 2025 India - File Covers, Paper, Notebooks, Pens & More
Bid Publish Date
09-Nov-2025, 6:54 pm
Bid End Date
19-Nov-2025, 7:00 pm
Location
Progress
RAQuantity
3634
Category
File Cover Blue
Bid Type
Two Packet Bid
Key Highlights
- • Broad office stationery category covering 35 items including file covers, various papers, notebooks, and pens
- • Option clause allows 25% quantity variation during contract and currency, with calculated extended delivery time
- • Delivery period formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- • Supply-only scope: Bid price must include all cost components for GOODS
- • OEM authorizations and standard compliance are typically required in government tenders
- • No explicit explicit technical standards or ISI/ISO codes provided in available data
Categories
14
Tender Overview
Indian Army Department of Military Affairs invites bids for a broad range of office stationery and related supplies, including File Covers, A4 & Legal Bond Paper, Notebooks, Pens (Blue/Red), Highlighters, Envelopes, Staplers, and assorted office consumables. Estimated value is not disclosed; quantity adjustments up to 25% are permissible under the option clause. Location details are not specified, but the procurement targets nationwide government stationery needs under the Indian Army umbrella. The contract emphasizes pure supply of goods, with a heavy emphasis on bulk, standardized items and a single delivery stream. The unique clause allows fluctuating orders at contracted rates, ensuring continuity of supply for military administrative use. This tender stands out for its broad scope across multiple stationery categories and the potential for extended quantities during contract execution.
Technical Specifications & Requirements
- Scope of supply: Only supply of Goods (as per tender terms)
- BOQ items: 35 total items referenced; specific quantities and units marked N/A in available data
- Key product categories: File Covers, Paper (A4, Legal, Bond), Notebooks, Pens (V5 Blue/Red, Blue, Red), Highlighters, Envelopes, Staplers (Med/Large), Glue Sticks, Bond Paper, Rexin, Chuna, Geru, Niwar, Rexin Black, Calc, and related office accessories
- Delivery/standards not detailed: No explicit technical specifications or performance standards provided in available data
- Status of specifications: No explicit materials, dimensions, or quality standards enumerated in the data; procurement is for generic office supplies
- Reference considerations: Buyer-added terms include extension logic for quantity and delivery windows; emphasis on adherence to contracted rates for any increases
Terms, Conditions & Eligibility
- EMD/financial terms: Not disclosed in the available data; bidders should review the official tender documents for exact EMD requirements
- Delivery schedule: Delivery period guidance references original delivery order dates; extended timing uses a formula based on increased quantity and original delivery period with a minimum of 30 days
- Payment terms: Not specified in the provided data; typical Army tenders include milestone or post-delivery payment terms in the full T&C
- Experience/eligibility: No explicit years of experience or turnover thresholds stated in the data; bidders should verify qualification criteria in the complete tender documents
- Option clause impact: Purchaser may increase/decrease quantity up to 25% during contract and currency, affecting delivery planning and pricing
- Documentation & compliance: OEM authorizations and statutory registrations are commonly required; bidders should prepare GST, PAN, and financials per standard government procurement practices
Key Specifications
-
Product/service names and categories: office stationery items (file covers, paper, notebooks, pens, envelopes, staplers, etc.)
-
Quantities/volumes: 35 items listed in BOQ; exact quantities not disclosed in data
-
EMD/estimated value: Not disclosed in the data; verify in full tender docs
-
Experience: Not specified in data; verify eligibility in tender
-
Quality/compliance: No specific standards listed in provided data; check full T&C
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contracted rates
-
Delivery period escalations follow a formula with a 30-day minimum
-
Scope: Only supply of goods, no installation or services
-
Pricing must cover all cost components as bid price
-
Documentation: Submit standard GST/PAN, experience, financials, and OEM authorizations
Important Clauses
Payment Terms
Not specified in available data; refer to full terms for payment milestones and schedule
Delivery Schedule
Delivery period begins from original delivery order; option quantity may extend delivery time using the formula with a 30-day minimum
Penalties/Liquidated Damages
Not specified in available data; penalties, if any, would be described in the full Terms and Conditions
Bidder Eligibility
-
Registered as a legitimate supplier with GST and PAN
-
Experience in supplying office stationery to government or large organizations
-
Ability to meet the 25% quantity variation and delivery-time provisions
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
File Cover Blue , ACR , JK Cedar Paper 100 GSM , Crested File Cover , White File Cover , Issue Voucher Pad , Paper A4 , Paper Legal , Note Book , Pen Blue , Colour Flag , Stapler Pin , Whitener Pen , Stapler Med , Stapler Large , Glue Stick , Paper Pin , Pencil Nataraj , Highlighter Yellow , Envelope , U Clip , V5 Pen Blue , Brown Tape , Fevicol 500 gm , Binder Clip , Registers , Tag , Calculator , Bond Paper , V5 Pen Red , Invitation Card , Chuna , Geru , Niwar , Rexin Black
Authority Records
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Documents 4
GeM-Bidding-8565657.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
35 Items Sign in to view GEM price trends Sign in for GEM prices
File Cover Blue
As per Specification
ACR
As per Specification
JK Cedar Paper 100 GSM
As per Specification
Crested File Cover
As per Specification
White File Cover
As per Specification
Issue Voucher Pad
As per Specification
Paper A4
As per Specification
Paper Legal
As per Specification
Note Book
As per Specification
Pen Blue
As per Specification
Colour Flag
As per Specification
Stapler Pin
As per Specification
Whitener Pen
As per Specification
Stapler Med
As per Specification
Stapler Large
As per Specification
Glue Stick
As per Specification
Paper Pin
As per Specification
Pencil Nataraj
As per Specification
Highlighter Yellow
As per Specification
Envelope
As per Specification
U Clip
As per Specification
V5 Pen Blue
As per Specification
Brown Tape
As per Specification
Fevicol 500 gm
As per Specification
Binder Clip
As per Specification
Registers
As per Specification
Tag
As per Specification
Calculator
As per Specification
Bond Paper
As per Specification
V5 Pen Red
As per Specification
Invitation Card
As per Specification
Chuna
As per Specification
Geru
As per Specification
Niwar
As per Specification
Rexin Black
As per Specification
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | File Cover Blue | As per Specification | 200 | nos | pranjul_15jakrif | 15 | |
| 2 | ACR | As per Specification | 500 | nos | pranjul_15jakrif | 15 | |
| 3 | JK Cedar Paper 100 GSM | As per Specification | 5 | ream | pranjul_15jakrif | 15 | |
| 4 | Crested File Cover | As per Specification | 380 | nos | pranjul_15jakrif | 15 | |
| 5 | White File Cover | As per Specification | 120 | nos | pranjul_15jakrif | 15 | |
| 6 | Issue Voucher Pad | As per Specification | 10 | nos | pranjul_15jakrif | 15 | |
| 7 | Paper A4 | As per Specification | 240 | nos | pranjul_15jakrif | 15 | |
| 8 | Paper Legal | As per Specification | 40 | nos | pranjul_15jakrif | 15 | |
| 9 | Note Book | As per Specification | 70 | nos | pranjul_15jakrif | 15 | |
| 10 | Pen Blue | As per Specification | 330 | nos | pranjul_15jakrif | 15 | |
| 11 | Colour Flag | As per Specification | 6 | pkt | pranjul_15jakrif | 15 | |
| 12 | Stapler Pin | As per Specification | 6 | pkt | pranjul_15jakrif | 15 | |
| 13 | Whitener Pen | As per Specification | 26 | nos | pranjul_15jakrif | 15 | |
| 14 | Stapler Med | As per Specification | 3 | nos | pranjul_15jakrif | 15 | |
| 15 | Stapler Large | As per Specification | 4 | nos | pranjul_15jakrif | 15 | |
| 16 | Glue Stick | As per Specification | 40 | nos | pranjul_15jakrif | 15 | |
| 17 | Paper Pin | As per Specification | 50 | nos | pranjul_15jakrif | 15 | |
| 18 | Pencil Nataraj | As per Specification | 40 | pkt | pranjul_15jakrif | 15 | |
| 19 | Highlighter Yellow | As per Specification | 20 | nos | pranjul_15jakrif | 15 | |
| 20 | Envelope | As per Specification | 1,000 | nos | pranjul_15jakrif | 15 | |
| 21 | U Clip | As per Specification | 20 | pkt | pranjul_15jakrif | 15 | |
| 22 | V5 Pen Blue | As per Specification | 5 | pkt | pranjul_15jakrif | 15 | |
| 23 | Brown Tape | As per Specification | 20 | rolls | pranjul_15jakrif | 15 | |
| 24 | Fevicol 500 gm | As per Specification | 2 | nos | pranjul_15jakrif | 15 | |
| 25 | Binder Clip | As per Specification | 20 | pkt | pranjul_15jakrif | 15 | |
| 26 | Registers | As per Specification | 67 | nos | pranjul_15jakrif | 15 | |
| 27 | Tag | As per Specification | 9 | nos | pranjul_15jakrif | 15 | |
| 28 | Calculator | As per Specification | 3 | nos | pranjul_15jakrif | 15 | |
| 29 | Bond Paper | As per Specification | 2 | ream | pranjul_15jakrif | 15 | |
| 30 | V5 Pen Red | As per Specification | 2 | pkt | pranjul_15jakrif | 15 | |
| 31 | Invitation Card | As per Specification | 50 | nos | pranjul_15jakrif | 15 | |
| 32 | Chuna | As per Specification | 270 | kg | pranjul_15jakrif | 15 | |
| 33 | Geru | As per Specification | 60 | kg | pranjul_15jakrif | 15 | |
| 34 | Niwar | As per Specification | 4 | rolls | pranjul_15jakrif | 15 | |
| 35 | Rexin Black | As per Specification | 10 | mtr | pranjul_15jakrif | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of office stationery
Financial statements for the last 2-3 years
EMD submission proof (as per tender terms, if applicable)
Technical bid documents demonstrating product categories and compliance
OEM authorization letters for branded items, if required
Any prior contract completion certificates with government entities
Reverse Auction Schedule
Start
27-Nov-2025, 7:00 pm
End
28-Nov-2025, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASHOKA STATIONERS Under PMA | - | 19-11-2025 10:11:59 | |
| 2 | DEEPAK ENTERPRISE Under PMA | - | 16-11-2025 15:25:31 | |
| 3 | HILLS STATIONERS & PRINTERS Under PMA | - | 19-11-2025 11:18:47 | |
| 4 | Insight Saket Enterprises Under PMA | - | 18-11-2025 22:21:32 | |
| 5 | PRIME TRADELINK Under PMA | - | 14-11-2025 19:08:17 | |
| 6 | R.K.TRADERS Under PMA | - | 10-11-2025 18:50:52 | |
| 7 | RISING STATIONERS & PRINTERS Under PMA | - | 17-11-2025 14:49:26 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | R.K.TRADERS( MSE Social Category:General ) Under PMA | Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa | |
| L2 | PRIME TRADELINK( MSE Social Category:General ) Under PMA | Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa | |
| L3 | DEEPAK ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : File Cover Blue,ACR,JK Cedar Paper 100 GSM,Crested File Cover,White File Cover,Issue Voucher Pad,Pa |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to participate in Indian Army stationery tender 2025
Bidders should first ensure GST and PAN registration, gather experience certificates for similar office supply contracts, and prepare financial statements. Review the official T&C for EMD, OEM authorizations, and 25% quantity variation rules. Submit the technical bid with product categories and pricing all-inclusive.
What documents are required for stationery tender submission in India
Prepare GST certificate, PAN card, last 3 years financials, experience certificates for similar supply, OEM authorization if branded items, and evidence of random sampling or quality checks. Include technical bid detailing item categories and corresponding quantities as per BOQ entries.
What are the delivery time requirements for army stationery supply
Delivery timing follows the original delivery order with extended time calculated as (increased quantity / original quantity) times the original period, with a minimum of 30 days. Ensure readiness to scale up to 25% more units during contract execution.
What are the essential product categories covered in this tender
Categories include File Covers, A4 and Legal Bond Paper, Notebooks, Pen sets (V5 Blue/Red), Highlighters, Envelopes, Staplers, Glue Sticks, Bond Paper, and related office accessories such as pins, tapes, and Rexin materials.
How is the EMD amount specified for this procurement
EMD details are not disclosed in the available data; bidders must review the complete tender documents to confirm the EMD amount, eligibility, and payment method (DD/online as applicable).
What are the payment terms for Indian Army supplies
Payment terms are not specified in the provided data. Refer to the full Terms and Conditions for milestone-based or post-delivery payment schedules, and any advance payment or security deposits if applicable.
What are the OEM authorization requirements for branded items
If branded items are included, submit OEM authorization letters from the original manufacturers. Ensure suppliers have the right to supply and warranty branded products under government contract terms.
What standards or quality requirements apply to this stationery tender
The provided data does not list specific standards; bidders should verify whether IS, BIS, or ISO certifications are required in the full tender. Prepare compliance documentation and sample testing plans as per the complete T&C.
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Documents 4
GeM-Bidding-8565657.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS