Rural Development Department Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood Lighting System V2 Tender Sant Kabir Nagar UP 2026
Bid Publish Date
18-Jul-2026, 10:26 pm
Bid End Date
03-Aug-2026, 9:00 am
EMD
₹19,720
Value
₹9,86,080
Location
Progress
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • Vendor must submit GST certificate and returns for the last year, PAN, Aadhaar, and cancel cheque
- • ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certifications required to participate
- • LED flood lights must be from Havells or Philips; wiring from KEI/Paragon/RR Kabel/Havells
- • Option clause allows ±25% quantity variation at contracted rates during/after award
- • District Magistrate Sant Kabir Nagar approval required prior work commencement
- • On-site product demonstration and sample submission are mandatory for technical opening
- • EMD of ₹19,720; hard copy submission of EMD certificate required before opening
- • Tender emphasizes compliance with State/Central Govt rules and PWD/Local authority approvals
Categories
5
Tender Overview
The Rural Development Department, Uttar Pradesh, invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) at Sant Kabir Nagar, Uttar Pradesh 272125. Estimated value is ₹986,080 with an EMD of ₹19,720. The project covers installation, testing and demonstration across multiple locations in line with State/Central Government rules. LED flood luminaires, octagonal pole construction, base plate details, wind load, and electrical cabling specifications are key scope elements. The tender also includes a pre-demonstration requirement and on-site product demonstration, with vendor compliance to district-level approval. The bid allows quantity adjustments up to 25% at contract award and during the contract period at contracted rates, necessitating flexible planning. This tender targets suppliers capable of meeting rigid governance, safety, and demonstration criteria. The opportunity emphasizes compliance with GST, Aadhaar/PAN documentation, ethical clearances, and submission of product samples for technical opening. Unique clauses include on-site demonstrations within a specified timeframe and approvals from the District Magistrate of Sant Kabir Nagar. The opportunity is restricted to bidders aligning with the stated purchasing process and regulatory framework, ensuring transparent selection for government lighting infrastructure.
Technical Specifications & Requirements
- Installation, testing and demonstration as per State/Central Govt rules and regulations
- Onsite warranty period to be confirmed; LED Flood Light Luminaire wattage/rating to be specified in BOQ
- Octagonal pole construction with sheet thickness, grades of high tensile steel, and base plate dimensions (width, thickness, length)
- Caters to wind load rating in m/s and regional structural requirements
- Electrical system: Cable size (sq mm) and connector details to meet safety standards
- LED luminaire capacity and carriage diameter considerations; lantern carriage diameter to be defined
- Brand/OEM requirements include LED flood lights from Havells or Philips; wiring cables from KEI, Paragon, RR Kabel, Havells; frames from Utkarsh/VSTP/Everd sys
- Compliance with PWD approvals and district-level clearance for installation
- Documentation includes ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, MSME registration, and financial records
- Sample submission and on-site demonstration with potential rejection if not complied
- GST certificate and annual GST returns; PAN and Aadhaar copies; Cancel cheque; bank details
- EMD submission of hard copy required; third-party auditable financial records requested
Terms, Conditions & Eligibility
- EMD: ₹19,720; payment through specified mode; submission prior to bid opening
- Experience: Proof of similar work orders; audit reports and three-year balance sheets requested
- Certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; MSME certificate
- Documentation: GST certificate, GST returns (last year), PAN, Aadhaar, bank details, product samples
- Delivery: Option to increase quantity by up to 25%; delivery period adjusted proportionally with minimum 30 days
- Demonstration: On-site product demonstration within designated time, failure may lead to rejection
- Approvals: Work begins after District Magistrate Sant Kabir Nagar approval; tender opening requires DM authorization
- Penalties: Not explicitly stated; project requires timely delivery per option clause
- Warranty/Support: On-site warranty terms referenced; standard government warranty expectations apply
- Blacklist affidavit on Rs. 100 stamp paper; last three years ITR & balance sheets to be submitted
Key Specifications
-
Installation, testing and demonstration across multiple locations as per government rules
-
LED Flood Light Luminaire wattage/ rating to be defined in BOM/BOQ
-
Octagonal pole construction: sheet thickness and high-tensile steel grades
-
Base Plate: width, thickness, length specifications
-
Wind load rating in m/s for regional suitability
-
Cable size (sq mm) and cable connectors for electrical system
-
Pole mounting and carriage diameter constraints for LED luminaires
-
LED luminaires must align with Havells or Philips product lines; specific OEMs to be used
Terms & Conditions
-
Quantity flexibility up to 25% during award and contract period
-
Mandatory on-site demonstration and sample submission before bid opening
-
Detailed documentation: GST, PAN, Aadhaar, ISO certificates, MSME, ITRs
Important Clauses
Payment Terms
Payments conducted per contract terms; EMD submitted; no explicit percentage split provided in the data
Delivery Schedule
Delivery period adjustable via option clause; minimum extension rule specifies 30 days minimum
Penalties/Liquidated Damages
No explicit LD percentage stated; penalties inferred via delivery delays and non-compliance with demonstrations
Bidder Eligibility
-
Must hold GST registration and submit GST returns
-
Must possess ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
-
MSME certificate and three years of audited financials; three years of similar work experience
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sant Kabeer Nagar
Delivery Pincodes
272175
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ram Vilas | 272175,SANT KABIR NAGAR | Sant Kabeer Nagar | Uttar Pradesh | 272175 | 4 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9629215.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites, Yes,Excluding civil work, No |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 2, 3, 4, 6, 8 |
| GENERIC | Lantern carriage Diameter | 1000, 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 1, 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 9.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355), ISH480LA as per IS:5986 (Grade 420), ISH550LA as per IS:5986 (Grade 490) |
| Base Plate | Width of Base Plate | 200, 250, 275, 300 Or higher |
| Base Plate | Thickness of Base Plate | 12, 16 Or higher |
| Base Plate | Length of Base Plate | 200, 250, 275, 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 33, 39, 44, 47, 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 1.5, 2.5, 4, 10, 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 80, 100, 120, 150, 180, 200, 250, 300, 350, 400 |
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Required Documents
GST certificate and GST returns for the last 1 year
Copy of Aadhaar card, PAN card, and Cancelled Cheque
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
MSME certificate and Turnover certificate
Last three years ITR and Balance Sheet
Similar work order / Experience certificates
Audit reports and Balance sheets for the participating firm (last 3 years)
Product samples prior to technical opening and hard copy EMD certificate
Affidavit on Rs. 100 stamp paper confirming not blacklisted
On-site product demonstration readiness and PWD approvals
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the high mast lighting tender in Sant Kabir Nagar UP?
Bidders must meet eligibility: GST registration, ISO 9001/14001/45001, MSME status, and three-year turnover; submit sample product, EMD ₹19,720, and all documents including ITRs and balance sheets; ensure demonstration readiness and DM approval before opening.
What documents are required for the UP lighting procurement bid 2026?
Submit GST certificate and returns, PAN, Aadhaar, cancel cheque, MSME certificate, turnover certificate, three-year ITRs and balance sheets, ISO certificates, audit reports, balance sheets, and product samples; also provide an affidavit of non-blacklisted status.
Which LED brands are allowed for the flood lights in this tender?
LED Flood Light luminaires must be from Havells or Philips; wiring and cables should be from KEI, Paragon, RR Kabel, or Havells, with frames from Utkarsh/VSTP/Everdys for compliant assembly.
What is the EMD amount and submission requirement for this UP tender?
EMD is ₹19,720; bidders must submit a hard copy of the EMD certificate before bid opening and ensure online submission with GST and PAN details as part of the bid package.
What are the delivery and quantity adjustment terms for this UP project?
Option clause allows ±25% quantity adjustment at contract award and during the contract; delivery period extended proportionally with a minimum of 30 days, subject to original delivery period constraints.
What technical standards and certifications are mandatory for participation?
Mandatory ISO certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; validation via MSME registration, and audited financials for three years; on-site product demonstration is required prior to technical opening.
What approvals are required before starting work at Sant Kabir Nagar?
Work begins only after approval from the District Magistrate, Sant Kabir Nagar; tender opening requires DM authorization, ensuring regulatory compliance before execution.
How are performance and penalties addressed in this high mast tender?
Specific liquidated damages are not detailed; delivery delays and non-compliance with demonstration/approval processes can risk bid rejection or contract non-fulfillment under the option-driven delivery framework.
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Documents 3
GeM-Bidding-9629215.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS