Ghani Khan Choudhury Institute Of Engineering And Technology Water Purification & Conditioning System Maintenance Tender West Bengal 2026
Bid Publish Date
30-Sep-2026, 11:33 am
Bid End Date
16-Oct-2026, 11:00 am
Value
₹70,000
Location
Progress
Key Highlights
- • Organizational: Ghani Khan Choudhury Institute Of Engineering And Technology (Department of Higher Education, West Bengal)
- • Service scope: Annual maintenance for potable water purification/conditioning system (RO/UV) with basic servicing
- • Location/Delivery: On-site at GKCIET Narayanpur, Malda, West Bengal
- • Contract terms: 25% variation in quantity/duration; 25% uplifts with consent for lumpsum services
- • Procurement preference: MSME (manufacturers/service providers) and Make in India for bids under ₹200 crore
- • Compliance: Non-transferable/sub-contracting rules; joint and several liability of seller
Tender Overview
Ghani Khan Choudhury Institute Of Engineering And Technology invites bids for Annual Maintenance Services for Water Purification and Conditioning System (Version 2), covering Potable Water Purification System with RO or UV bases and inbuilt water cooler variants. Estimated value is ₹70,000, with scope for a 25% variation in quantity or contract duration. Location: Malda, West Bengal, delivery/installation at the institute premises: Ghani Khan Choudhury Institute of Engineering and Technology, Narayanpur, Malda. This package emphasizes basic servicing across the water purification setup, including inbuilt conditioners where applicable. The tender includes center-procured preferences for MSEs and Make in India compliance, with assignment/sub-contract controls clearly defined. The opportunity targets authorized service providers capable of year-long maintenance, ensuring uptime for campus potable water systems.
Technical Specifications & Requirements
- Product/Service: Annual maintenance for water purification and conditioning system (Version 2) and Potable water purification system with inbuilt water cooler (3 to 5 ton-capacity context referenced in title)
- Scope: Basic servicing of RO/UV based potable systems; installation/commissioning not guaranteed unless covered
- Location: Ghani Khan Choudhury Institute of Engineering and Technology, P.O. Narayanpur, Dist. Malda, West Bengal
- Value signals: Estimated ₹70,000; 25% quantity/duration uplift allowed with consent
- Preferences: MSME Purchase Preference and Make in India for bids under ₹200 crore; bidder must be service provider or manufacturer, with documentary evidence
- Compliance: Non-conflicting assignment/sub-contracting terms; financial standing prerequisites apply
Terms, Conditions & Eligibility
- EMD: Not specified in data; ensure clarification in bid documents
- Delivery/Execution: Delivery at GKCIET, Narayanpur, Malda; basic servicing of systems validated on-site
- Payment/Tender Conditions: 25% variation allowed; make-in-india and MSME preference criteria apply
- Documentation: Bidder must provide financial standing and service capability; no liquidation or bankruptcy
- Liability: Jt. and several liability for performance; subcontracting requires buyer consent
- Warranty/Aftercare: Not explicitly stated; verify during bid
Key Specifications
-
Product category: Annual maintenance for water purification and conditioning systems (Version 2)
-
Systems: Potable water purification with RO or UV-based technology and inbuilt water cooler variants
-
Scope: Basic servicing (lubes, filter changes, sanitization, performance checks) with on-site servicing
-
Location: GKCIET, Narayanpur, Malda, West Bengal
-
Value signals: Estimated contract value ₹70,000; 25% scope/quantity variation allowed
Terms & Conditions
-
25% variation in contract quantity or duration permitted at issue and post-issuance
-
MSME Make in India preferences apply for bids under ₹200 crore; documented evidence required
-
Delivery/installation specifics restricted to on-site maintenance at GKCIET Malda; subcontracting requires consent
Important Clauses
Payment Terms
25% variation allowed; payment terms to be clarified in contract; ensure alignment with campus maintenance norms
Delivery Schedule
On-site maintenance delivery at GKCIET Malda; equipment servicing to be performed at institute premises
Penalties/Liquidated Damages
Penalties not specified; verify LD terms during bid evaluation and in final contract
Bidder Eligibility
-
Must be an authorized maintenance service provider for potable water purification systems
-
Evidence of MSME status or Make in India compliance for preference eligibility
-
No liquidation, court receivership, or bankruptcy declarations; to be declared in undertaking
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable Water Purification System Reverse Osmosis Or UV Based; 3 to 5; PACKAGE-1 : Water purifier and conditioning system maintenance involving basic servicing , ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable water purification system with inbuilt water cooler.; 3 to 5; PACKAGE-1 : Water purifier and conditioning system maintenance involving basic servicing
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732141
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Debanick Majumder | 732141,Ghani Khan Choudhury Institute of Engineering and Technology Narayanpur (P O) Malda | Maldah | West Bengal | 732141 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9941932.pdf
Main Document
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
23
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar maintenance contracts
Financial statements (audited if available)
EMD documents or equivalent security (if applicable)
Technical bid documents confirming service capability
OEM authorization or agency agreement (if applicable)
Declaration of not being under liquidation or bankruptcy
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for potable water purifier maintenance tender in Malda?
Bidders should submit GST registration, PAN, experience certificates, financials, and EMD (if applicable) along with technical bid. The contract audits emphasize MSME Make in India preferences and on-site maintenance at GKCIET Malda. Ensure evidence of service capability for RO/UV systems and inbuilt coolers.
What documents are required for GKCIET water system maintenance bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar services, financial statements, EMD documentation if required, technical bid detailing capability, OEM authorizations if applicable, and an undertaking not to be under liquidation or bankruptcy.
What are the technical specifications for the water purification maintenance?
Maintenance covers RO/UV potable systems and inbuilt water cooler variants with basic servicing. Specific standards are not listed; bidders should reference on-site sanitization, filter changes, and performance checks as standard maintenance tasks for Version 2 systems.
When is the delivery/on-site maintenance required for GKCIET Malda?
Delivery/maintenance is on-site at Ghani Khan Choudhury Institute of Engineering and Technology, Narayanpur, Malda, West Bengal. Servicing should occur at the institute premises with on-site presence during contract execution.
What are the Make in India and MSME preferences for this bid?
For bids under ₹200 crore, Class 1 local suppliers may receive preference; bidders must be manufacturers or service providers for the offered product with supporting documentary evidence to qualify. L-1 margins may be considered for matching price within policy bands.
What are the payment terms and variation allowances for this tender?
The contract allows up to 25% variation in quantity or duration, with consent for lumpsum services. Payment terms will be detailed in the final contract; bidders should anticipate standard campus maintenance payment practices and confirm schedule during bid discussions.
What is the estimated contract value and scope of work?
Estimated value is ₹70,000 for annual maintenance of potable water purification systems (RO/UV) with basic servicing and inbuilt coolers across Version 2 setup. Scope includes routine servicing and performance checks; detailed items list will be provided in the bid package.
Are subcontracting rights allowed for this GKCIET maintenance contract?
Subcontracting requires prior written consent from the buyer. The seller remains jointly and severally liable for contract performance even with an assignee or sub-contractor, ensuring accountability for service delivery at GKCIET Malda.