TenderDekho Logo
Active GEM

Madhepura District Panchayats IS 5195 Exercise Books Tender Bihar 2026

Bid Publish Date

21-Jul-2026, 5:31 pm

Bid End Date

03-Aug-2026, 6:00 pm

Location

MADHEPURA , BIHAR
Generate Docs

Progress

Issue21-Jul-2026, 5:31 pm
Corrigendum01-Aug-2026
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

303

Bid Type

Two Packet Bid

Key Highlights

  • • IS 5195 (Q4) compliance for exercise books is mandatory
  • • 25% quantity variation allowed during contract and extensions
  • • Sample submission before bid deadline and colorful item catalog required
  • • 2-year turnover requirement: ₹50 Lakh per year
  • • 1-year warranty and 3-year warranty terms highlighted
  • • Mandatory ISO-related certification and current GST returns (GSTR-3B)

Tender Overview

Organization: Madhepura District Panchayats under the Department of Panchayati Raj, Madhepura, Bihar 852101. Product: Exercise books conforming to IS 5195 (Q4) with specified generic attributes (Product Type, Size, Number of Pages, Ruling, Inner Paper Type, GSM, Cover Type and GSM). Location & Category: tender in Madhepura, Bihar for school/educational materials. Estimated value and quantity: not disclosed; provides option clause for up to 25% quantity variation. Unique requirement includes mandatory sample submission and warranty terms. Distinguishing factor: focus on IS 5195 Q4 compliance with vendor-supplied colour catalogues and post-bid warranties.

Technical Specifications & Requirements

  • Standards: IS 5195 (Q4) for exercise books.
  • Product details: Product Type, Size, Number of Pages, Ruling, Type of Inner Paper, GSM of the Inner Paper, Type of Cover and GSM, GSM of the Cover Paper.
  • Documentation: mandatory sample prior to bid, and color item catalogues.
  • Quality/Certification: ISO certificate related to work; GST return (GSTR-3B); GST, PAN, UID self-attestation; authorization certificate.
  • Delivery/Scope: delivery period governed by option clause with extended time calculation; original delivery period minimum 30 days.
  • Eligibility: prior similar work experience; 2-year turnover requirement (₹50 Lakh/year); 1-year warranty and 3-year overall warranty.

Terms, Conditions & Eligibility

  • EMD/Financials: no explicit EMD amount stated; requires turnover proof of ₹50 Lakh/year for last 2 years.
  • Documents: GST certificate, PAN, UID, self-attested; experience certificates; authorization certificate; sample submission; ISO certificate; current year GST returns; notarized affidavit; ITRs (AY 2023-24 to 2025-26); colorful item catalog; purchase completion certificates (last 5 works).
  • Delivery & Payment: option to increase/decrease quantity up to 25%; delivery timeline linked to original delivery order; payment terms not specified.
  • Warranty/Performance: 1 year warranty and 3 year warranty provisions noted; penalties not specified.

Key Specifications

  • Product Category: Exercise books conforming to IS 5195 (Q4)

  • Dimensions: not specified; categories include Product Type, Size, and Number of Pages

  • Paper: Type of Inner Paper; GSM of Inner Paper

  • Cover: Type of Cover; GSM of Cover Paper; GSM of Cover

  • Ruling: specified in tender; IS 5195 conformity

  • Quality/Compliance: ISO certificate; IS 5195 standard compliance

  • Warranty: 1-year standard warranty; 3-year warranty option

Terms & Conditions

  • Mandatory sample submission prior to bid

  • Turnover requirement of ₹50 Lakh per year for last 2 years

  • 25% quantity variation rights during procurement and contract term

  • IS 5195 (Q4) compliance and color catalog submission

  • GST, PAN, UID self-attestation and ISO certificate requirement

  • 1-year and 3-year warranty terms

Important Clauses

Payment Terms

No explicit payment terms stated; contract allows quantity variation up to 25% with rates fixed for contracted quantity

Delivery Schedule

Delivery period to start from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

No specific LD percentage provided in available terms

Bidder Eligibility

  • Demonstrated experience with similar supply of educational stationery or IS 5195-compliant products

  • Average annual turnover ≥ ₹50 Lakh over the last 2 financial years

  • Valid GST registration and compliance with GST returns (GSTR-3B)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Exercise Books Conforming to IS 5195 (Q4)

Payment Timelines

Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

25

Delivery Locations

1

Delivery Cities

Madhepura

Delivery Pincodes

852213

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Premchand Kumar852213,GRAM PANCHAYAT CHIROURI BLOCK ,DISTRICT :- MADHEPURAMadhepuraBihar85221330325-

Authority Records

PANCHAYATI RAJ DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 3

GeM-Bidding-9640368.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Product Type Exercise Books (Bound)
Generic Size 162 mm × 229 mm (C5)
Generic Number of Pages 160
Generic Exercise Book for Subject English
Generic Ruling Both Side Ruled
Generic Type of Inner Paper Cream laid Paper
Generic GSM of the Inner Paper 52 gsm
Generic Type of Cover and GSM Strawboard
Generic GSM of the Cover Paper 490 gsm

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Unique Identification (UID) certificate

4

2-year turnover certificates showing ₹50 Lakh per year

5

Authorization certificate from OEM (if applicable)

6

Sample of exercise book before bid deadline

7

ISO certificate related to work

8

GST Return (GSTR-3B) for the current year

9

Notarized affidavit that bidder is not blacklisted

10

Income Tax Returns for AY 2023-24, 2024-25, 2025-26

11

Colorful item catalogue of offered products

12

Previous 5 work completion certificates

Corrigendum Updates

1 Update
#1

Update

01-Aug-2026

Extended Deadline

03-Aug-2026, 6:00 pm

Opening Date

03-Aug-2026, 6:30 pm

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IS 5195 exercise books tender in Madhepura?

Bidders must submit GST, PAN, UID, and ISO certificates, plus sample exercise books and colorful item catalog. Provide turnover proof of ₹50 Lakh/year for two years, plus ITRs AY 2023-24 to 2025-26. Ensure IS 5195 (Q4) compliance and OEM authorization if applicable.

What documents are required for Madhepura IS 5195 tender submission in Bihar 2026?

Required documents include GST certificate, PAN, UID, turnover certificates showing ₹50 Lakh/year, sample product, OEM authorization, ISO certificate, GST returns (GSTR-3B), notarized blacklisting affidavit, ITRs for AY 2023-24 to 2025-26, and colorful product catalog.

What are the IS 5195 Q4 specifications for this Bihar tender?

The tender specifies Exercise books conforming to IS 5195 (Q4) with fields for Product Type, Size, Number of Pages, Ruling, Inner Paper Type and GSM, Cover Type and Cover GSM, and total Cover Paper GSM, along with sample submission and color catalog requirements.

When is delivery expected for the Madhepura exercise book bid in 2026?

Delivery timing starts from the last date of the original delivery order; extended time is calculated as (Increased quantity ÷ Original quantity) times the original delivery period, with a minimum extension of 30 days.

What is the turnover requirement for bidders in this Bihar procurement?

Bidders must demonstrate a minimum average annual turnover of ₹50 Lakh per year over the last two financial years to qualify for this IS 5195 bid.

What warranty is expected for supplied exercise books in this tender?

The tender requires a 1-year warranty and an additional 3-year warranty option; bidders should specify warranty coverage and service terms in their bid.

Are there any quantity adjustment provisions in this Madhepura tender?

Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the contract period at contracted rates.

What sample requirements apply to this IS 5195 exercise book tender?

A physical sample of the exercise book must be provided before the bid deadline; samples should demonstrate IS 5195 compliance, cover GSM, inner paper GSM, ruling and page count as per the specification.

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All