Rural Development And Panchayats Department Jammu & Kashmir Photostat Paper & Office Supplies Tender 2026
Bid Publish Date
09-Oct-2026, 12:05 am
Bid End Date
24-Oct-2026, 11:00 am
EMD
₹50,000
Location
Progress
Tender Overview
Rural Development And Panchayats Department Jammu & Kashmir invites bids for a broad range of office supplies and related items including photostat paper, envelopes, files, sticky notes, pens (Blue & Uniball), toners, drums, paper shreds, desk accessories, and related consumables. The procurement spans numerous catalog categories, reflected in an extensive BOQ of 81 items and an EMD of ₹50,000. The contract accommodates quantity adjustments up to 25% (increase or decrease) at contract award and during the contract currency, with delivery timelines tied to the original delivery schedule. The buyer also sets a warranty period of 1 year from final acceptance. The tender emphasizes past performance proof and OEM/authorized supplier participation for similar Category Products in the last three financial years. Location-specific procurement inclinations point to government office needs in Jammu & Kashmir, with a uniform delivery/acceptance framework.
Technical Specifications & Requirements
- EMD: ₹50,000 (Demand-execution via online/DD as applicable per T&Cs)
- BOQ Items: 81 total items covering paper, stationery, filing, printer supplies, electronics accessories, and basic office equipment
- Warranty: 1 year from final acceptance of goods
- Option Clause: Quantity can vary by up to ±25%; extended delivery period based on formula (minimum 30 days)
- Past Experience: Demonstrated supply/installation/commissioning of similar Category Products in the last 3 financial years with specified order-value thresholds
- Delivery Scope: Delivery timelines linked to last date of original delivery order; extension rules apply
- Quality/Performance: Inferred through past performance certificates and supplier eligibility in the tender terms
Terms, Conditions & Eligibility
- EMD: ₹50,000 (required as per bid terms)
- Experience Criteria: Must show execution in the last 3 financial years; single order value ≥ 35% of estimated bid value OR two orders ≥ 20% each OR three orders ≥ 15% each with satisfactory performance certificates
- Warranty/Support: 1-year warranty from final acceptance
- Delivery: Delivery schedule aligned to original delivery order; option-based extensions apply with minimum 30 days
- Documentation: Submission of past experience proofs, client execution certificates, and relevant invoices; OEM authorizations may be required per terms
- Payment Terms: Not explicitly disclosed in the available data; bidders should seek clarification during bid clarifications
- Quantity Flexibility: Purchaser may increase or decrease quantity by up to 25% at contract placement and during currency
- Penalties: Not specified in the provided data; buyers typically enforce LD as per standard terms
Key Specifications
-
BOQ includes 81 items spanning photostat paper, files, envelopes, sticky notes, pens (blue, Uniball), toner cartridges (HP, Xerox, Canon), drums, laminating/spiral binding supplies, stationery, and basic office electronics (keyboard, mouse combo wireless, extension cords)
-
EMD amount specified as ₹50,000
-
Warranty requirement: 1 year from final acceptance
-
Option clause allows ±25% quantity variation during contract and currency, with minimum 30 days for extended delivery
-
Past experience criteria require compliance with one of several proof options and three-year window of preceding financial years
Terms & Conditions
-
EMD of ₹50,000 must be submitted with bid and is tied to eligibility
-
Quantity may be adjusted by ±25% at contract award and during currency
-
1-year warranty from final acceptance; delivery schedule linked to original order
Important Clauses
Payment Terms
Explicit payment terms are not provided in the available data; bidders should obtain clarification during bid inquiry stages.
Delivery Schedule
Delivery timing aligns with the last date of the original delivery order; extended delivery time follows the option clause calculation with a minimum of 30 days.
Penalties/Liquidated Damages
Penalty details not specified in the summary; bidders should refer to standard tender penalties or request explicit LD terms during bid clarification.
Bidder Eligibility
-
Evidence of past project experience in supplying similar office category products within last 3 financial years
-
Proof of satisfactory performance from at least one prior buyer for similar orders
-
Valid GST registration, PAN, and financial stability documentation
Tender Data
Bid Details
Quantity
61606
Category
A4 Photostat Paper
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 Photostat Paper , Note Sheets Legal Green Sheets , FILE COVERS , FILE FLAPS , STICKY NOTES , HIGHLIGHTER , PLASTIC FILE COVER L SHAPE , STICK SLIPS SMALL , STICK SLIPS LARGE , PEN ORDINARY BLUE , DUSTER , GLUE STICKS , SIGNING PEN , SLIP BOOK BIG , SLIP BOOK SMALL , TAGS , PEN V7 , PEN V10 , UNIBALL PEN , TONER HP 88A OEM , TONER HP 18A OEM , DRUM HP 19A , TONER HP 204A COLOR SER , TONER HP COLOR 130 131 132 133 SET , ELECTRIC KETTLE , KEYBOARD MOUSE COMBO WIRELESS , EXTENSION CORD , FS PAPER , STAPLER PINS SMALL , STAPLER PINS BIG , TONER XEROX 8055 , TONER XEROX 5945I , DRUM XEROX 5945I , TONER XEROX 5021 , TONER CANON PHOTOCOPIER 925 , TONER HP 137A , TONER HP 166A , TONER CANON NPG51 , TONER CANON NPG56 , TONER HP 5A OEM , TONER HP 77A OEM , TONER HP 110A OEM , TONER CANON 328 , HP CARTRIDGE 965 XL , SPIRAL BINDING SHEETS AND SPRINGS , ENVELOPES A4 , ENVELOPES FS , CORRECTION PEN , PENCIL BOX , CUP SAUCCER SET , RICE PLATE , RICE SPOON SET , TEA SPOON SET , QUARTER PLATE SET , BUCKETS , COLIN , ROOM SPRAY , TOWELS , AWL , PEN STAND , TABLE TOP SUPERIOR , BATTERY AAA PACKETS , BATTERY AA PACKETS , TISSUE PAPER BOX , TOILET PAPER , SANITIZER , NAPKIN PACKET , TABLE TOP , UPS REPAIR , TONER XEROX , TELEPHONE HANDSETS , PAPER SHREDDER , STAPLER , MOUSE PAD , REGISTER , CASH BOOK , PENCIL , SHARPNER , ERASER , BIOMETRIC DEVICES
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 10:00:00
Pre-Bid Venue
ACCOUNTS SECTION RURAL DEVELOPMENT DEPARTMENT CIVIL SECRETARIAT SRINAGAR
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abdul Hamid Rather | 180001,Room No 4/5, Mini Block, CIVIL Secretariat, JK | Jammu | Jammu And Kashmir | 180001 | 1000 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9947958.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Bill of Quantities (BOQ)
81 Items Sign in to view GEM price trends Sign in for GEM prices
A4 Photostat Paper
A4 Photostat Paper
Note Sheets Legal Green Sheets
Note Sheets Legal Green Sheets
FILE COVERS
FILE COVERS
FILE FLAPS
FILE FLAPS
STICKY NOTES
STICKY NOTES
HIGHLIGHTER
HIGHLIGHTER
PLASTIC FILE COVER L SHAPE
PLASTIC FILE COVER L SHAPE
STICK SLIPS SMALL
STICK SLIPS SMALL
STICK SLIPS LARGE
STICK SLIPS LARGE
PEN ORDINARY BLUE
PEN ORDINARY BLUE
DUSTER
DUSTER
GLUE STICKS
GLUE STICKS
SIGNING PEN
SIGNING PEN
SLIP BOOK BIG
SLIP BOOK BIG
SLIP BOOK SMALL
SLIP BOOK SMALL
TAGS
TAGS
PEN V7
PEN V7
PEN V10
PEN V10
UNIBALL PEN
UNIBALL PEN
TONER HP 88A OEM
TONER HP 88A OEM
TONER HP 18A OEM
TONER HP 18A OEM
DRUM HP 19A
DRUM HP 19A
TONER HP 204A COLOR SER
TONER HP 204A COLOR SER
TONER HP COLOR 130 131 132 133 SET
TONER HP COLOR 130 131 132 133 SET
ELECTRIC KETTLE
ELECTRIC KETTLE
KEYBOARD MOUSE COMBO WIRELESS
KEYBOARD MOUSE COMBO WIRELESS
EXTENSION CORD
EXTENSION CORD
FS PAPER
FS PAPER
STAPLER PINS SMALL
STAPLER PINS SMALL
STAPLER PINS BIG
STAPLER PINS BIG
TONER XEROX 8055
TONER XEROX 8055
TONER XEROX 5945I
TONER XEROX 5945I
DRUM XEROX 5945I
DRUM XEROX 5945I
TONER XEROX 5021
TONER XEROX 5021
TONER CANON PHOTOCOPIER 925
TONER CANON PHOTOCOPIER 925
TONER HP 137A
TONER HP 137A
TONER HP 166A
TONER HP 166A
TONER CANON NPG51
TONER CANON NPG51
TONER CANON NPG56
TONER CANON NPG56
TONER HP 5A OEM
TONER HP 5A OEM
TONER HP 77A OEM
TONER HP 77A OEM
TONER HP 110A OEM
TONER HP 110A OEM
TONER CANON 328
TONER CANON 328
HP CARTRIDGE 965 XL
HP CARTRIDGE 965 XL
SPIRAL BINDING SHEETS AND SPRINGS
SPIRAL BINDING SHEETS AND SPRINGS
ENVELOPES A4
ENVELOPES A4
ENVELOPES FS
ENVELOPES FS
CORRECTION PEN
CORRECTION PEN
PENCIL BOX
PENCIL BOX
CUP SAUCCER SET
CUP SAUCCER SET
RICE PLATE
RICE PLATE
RICE SPOON SET
RICE SPOON SET
TEA SPOON SET
TEA SPOON SET
QUARTER PLATE SET
QUARTER PLATE SET
BUCKETS
BUCKETS
COLIN
COLIN
ROOM SPRAY
ROOM SPRAY
TOWELS
TOWELS
AWL
AWL
PEN STAND
PEN STAND
TABLE TOP SUPERIOR
TABLE TOP SUPERIOR
BATTERY AAA PACKETS
BATTERY AAA PACKETS
BATTERY AA PACKETS
BATTERY AA PACKETS
TISSUE PAPER BOX
TISSUE PAPER BOX
TOILET PAPER
TOILET PAPER
SANITIZER
SANITIZER
NAPKIN PACKET
NAPKIN PACKET
TABLE TOP
TABLE TOP
UPS REPAIR
UPS REPAIR
TONER XEROX
TONER XEROX
TONER CANON PHOTOCOPIER 925
TONER CANON PHOTOCOPIER 925
TELEPHONE HANDSETS
TELEPHONE HANDSETS
PAPER SHREDDER
PAPER SHREDDER
STAPLER
STAPLER
MOUSE PAD
MOUSE PAD
REGISTER
REGISTER
CASH BOOK
CASH BOOK
PENCIL
PENCIL
SHARPNER
SHARPNER
ERASER
ERASER
BIOMETRIC DEVICES
BIOMETRIC DEVICES
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | A4 Photostat Paper | A4 Photostat Paper | 1,000 | nos | cosigneerdd | 10 | |
| 2 | Note Sheets Legal Green Sheets | Note Sheets Legal Green Sheets | 150 | nos | cosigneerdd | 10 | |
| 3 | FILE COVERS | FILE COVERS | 1,000 | nos | cosigneerdd | 10 | |
| 4 | FILE FLAPS | FILE FLAPS | 1,000 | nos | cosigneerdd | 10 | |
| 5 | STICKY NOTES | STICKY NOTES | 200 | nos | cosigneerdd | 10 | |
| 6 | HIGHLIGHTER | HIGHLIGHTER | 300 | nos | cosigneerdd | 10 | |
| 7 | PLASTIC FILE COVER L SHAPE | PLASTIC FILE COVER L SHAPE | 1,000 | nos | cosigneerdd | 10 | |
| 8 | STICK SLIPS SMALL | STICK SLIPS SMALL | 200 | nos | cosigneerdd | 10 | |
| 9 | STICK SLIPS LARGE | STICK SLIPS LARGE | 200 | nos | cosigneerdd | 10 | |
| 10 | PEN ORDINARY BLUE | PEN ORDINARY BLUE | 1,000 | nos | cosigneerdd | 10 | |
| 11 | DUSTER | DUSTER | 1,000 | nos | cosigneerdd | 10 | |
| 12 | GLUE STICKS | GLUE STICKS | 1,000 | nos | cosigneerdd | 10 | |
| 13 | SIGNING PEN | SIGNING PEN | 300 | nos | cosigneerdd | 10 | |
| 14 | SLIP BOOK BIG | SLIP BOOK BIG | 1,000 | nos | cosigneerdd | 10 | |
| 15 | SLIP BOOK SMALL | SLIP BOOK SMALL | 1,000 | nos | cosigneerdd | 10 | |
| 16 | TAGS | TAGS | 5,000 | nos | cosigneerdd | 10 | |
| 17 | PEN V7 | PEN V7 | 1,000 | nos | cosigneerdd | 10 | |
| 18 | PEN V10 | PEN V10 | 500 | nos | cosigneerdd | 10 | |
| 19 | UNIBALL PEN | UNIBALL PEN | 500 | nos | cosigneerdd | 10 | |
| 20 | TONER HP 88A OEM | TONER HP 88A OEM | 400 | nos | cosigneerdd | 10 | |
| 21 | TONER HP 18A OEM | TONER HP 18A OEM | 400 | nos | cosigneerdd | 10 | |
| 22 | DRUM HP 19A | DRUM HP 19A | 100 | nos | cosigneerdd | 10 | |
| 23 | TONER HP 204A COLOR SER | TONER HP 204A COLOR SER | 10 | nos | cosigneerdd | 10 | |
| 24 | TONER HP COLOR 130 131 132 133 SET | TONER HP COLOR 130 131 132 133 SET | 10 | nos | cosigneerdd | 10 | |
| 25 | ELECTRIC KETTLE | ELECTRIC KETTLE | 15 | nos | cosigneerdd | 10 | |
| 26 | KEYBOARD MOUSE COMBO WIRELESS | KEYBOARD MOUSE COMBO WIRELESS | 50 | nos | cosigneerdd | 10 | |
| 27 | EXTENSION CORD | EXTENSION CORD | 15 | nos | cosigneerdd | 10 | |
| 28 | FS PAPER | FS PAPER | 20 | nos | cosigneerdd | 10 | |
| 29 | STAPLER PINS SMALL | STAPLER PINS SMALL | 400 | nos | cosigneerdd | 10 | |
| 30 | STAPLER PINS BIG | STAPLER PINS BIG | 600 | nos | cosigneerdd | 10 | |
| 31 | TONER XEROX 8055 | TONER XEROX 8055 | 10 | nos | cosigneerdd | 10 | |
| 32 | TONER XEROX 5945I | TONER XEROX 5945I | 10 | nos | cosigneerdd | 10 | |
| 33 | DRUM XEROX 5945I | DRUM XEROX 5945I | 10 | nos | cosigneerdd | 10 | |
| 34 | TONER XEROX 5021 | TONER XEROX 5021 | 10 | nos | cosigneerdd | 10 | |
| 35 | TONER CANON PHOTOCOPIER 925 | TONER CANON PHOTOCOPIER 925 | 50 | nos | cosigneerdd | 10 | |
| 36 | TONER HP 137A | TONER HP 137A | 50 | nos | cosigneerdd | 10 | |
| 37 | TONER HP 166A | TONER HP 166A | 50 | nos | cosigneerdd | 10 | |
| 38 | TONER CANON NPG51 | TONER CANON NPG51 | 15 | nos | cosigneerdd | 10 | |
| 39 | TONER CANON NPG56 | TONER CANON NPG56 | 5 | nos | cosigneerdd | 10 | |
| 40 | TONER HP 5A OEM | TONER HP 5A OEM | 50 | nos | cosigneerdd | 10 | |
| 41 | TONER HP 77A OEM | TONER HP 77A OEM | 50 | nos | cosigneerdd | 10 | |
| 42 | TONER HP 110A OEM | TONER HP 110A OEM | 50 | nos | cosigneerdd | 10 | |
| 43 | TONER CANON 328 | TONER CANON 328 | 50 | nos | cosigneerdd | 10 | |
| 44 | HP CARTRIDGE 965 XL | HP CARTRIDGE 965 XL | 10 | nos | cosigneerdd | 10 | |
| 45 | SPIRAL BINDING SHEETS AND SPRINGS | SPIRAL BINDING SHEETS AND SPRINGS | 3 | nos | cosigneerdd | 10 | |
| 46 | ENVELOPES A4 | ENVELOPES A4 | 20,000 | nos | cosigneerdd | 10 | |
| 47 | ENVELOPES FS | ENVELOPES FS | 20,000 | nos | cosigneerdd | 10 | |
| 48 | CORRECTION PEN | CORRECTION PEN | 200 | nos | cosigneerdd | 10 | |
| 49 | PENCIL BOX | PENCIL BOX | 10 | nos | cosigneerdd | 10 | |
| 50 | CUP SAUCCER SET | CUP SAUCCER SET | 30 | nos | cosigneerdd | 10 | |
| 51 | RICE PLATE | RICE PLATE | 36 | nos | cosigneerdd | 10 | |
| 52 | RICE SPOON SET | RICE SPOON SET | 12 | nos | cosigneerdd | 10 | |
| 53 | TEA SPOON SET | TEA SPOON SET | 12 | nos | cosigneerdd | 10 | |
| 54 | QUARTER PLATE SET | QUARTER PLATE SET | 20 | nos | cosigneerdd | 10 | |
| 55 | BUCKETS | BUCKETS | 5 | nos | cosigneerdd | 10 | |
| 56 | COLIN | COLIN | 200 | nos | cosigneerdd | 10 | |
| 57 | ROOM SPRAY | ROOM SPRAY | 200 | nos | cosigneerdd | 10 | |
| 58 | TOWELS | TOWELS | 40 | nos | cosigneerdd | 10 | |
| 59 | AWL | AWL | 100 | nos | cosigneerdd | 10 | |
| 60 | PEN STAND | PEN STAND | 20 | nos | cosigneerdd | 10 | |
| 61 | TABLE TOP SUPERIOR | TABLE TOP SUPERIOR | 10 | nos | cosigneerdd | 10 | |
| 62 | BATTERY AAA PACKETS | BATTERY AAA PACKETS | 20 | nos | cosigneerdd | 10 | |
| 63 | BATTERY AA PACKETS | BATTERY AA PACKETS | 20 | nos | cosigneerdd | 10 | |
| 64 | TISSUE PAPER BOX | TISSUE PAPER BOX | 200 | nos | cosigneerdd | 10 | |
| 65 | TOILET PAPER | TOILET PAPER | 100 | nos | cosigneerdd | 10 | |
| 66 | SANITIZER | SANITIZER | 20 | nos | cosigneerdd | 10 | |
| 67 | NAPKIN PACKET | NAPKIN PACKET | 100 | nos | cosigneerdd | 10 | |
| 68 | TABLE TOP | TABLE TOP | 5 | nos | cosigneerdd | 10 | |
| 69 | UPS REPAIR | UPS REPAIR | 80 | nos | cosigneerdd | 10 | |
| 70 | TONER XEROX | TONER XEROX | 4 | nos | cosigneerdd | 10 | |
| 71 | TONER CANON PHOTOCOPIER 925 | TONER CANON PHOTOCOPIER 925 | 4 | nos | cosigneerdd | 10 | |
| 72 | TELEPHONE HANDSETS | TELEPHONE HANDSETS | 8 | nos | cosigneerdd | 10 | |
| 73 | PAPER SHREDDER | PAPER SHREDDER | 2 | nos | cosigneerdd | 10 | |
| 74 | STAPLER | STAPLER | 100 | nos | cosigneerdd | 10 | |
| 75 | MOUSE PAD | MOUSE PAD | 50 | nos | cosigneerdd | 10 | |
| 76 | REGISTER | REGISTER | 20 | nos | cosigneerdd | 10 | |
| 77 | CASH BOOK | CASH BOOK | 10 | nos | cosigneerdd | 10 | |
| 78 | PENCIL | PENCIL | 50 | nos | cosigneerdd | 10 | |
| 79 | SHARPNER | SHARPNER | 50 | nos | cosigneerdd | 10 | |
| 80 | ERASER | ERASER | 50 | nos | cosigneerdd | 10 | |
| 81 | BIOMETRIC DEVICES | BIOMETRIC DEVICES | 25 | nos | cosigneerdd | 10 |
Categories
33
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proof documents (contracts, invoices, client certificates)
Financial statements or balance sheet for financial credibility
EMD payment proof (₹50,000) as specified in tender terms
Technical compliance certificates and OEM authorizations (where applicable)
Any installation/commissioning certificates for similar Category Products
Satisfactory performance certificates from previous buyers
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the office supplies tender in Jammu & Kashmir 2026?
Bidders must submit the EMD of ₹50,000 along with GST, PAN, and past experience proofs showing execution in the last 3 financial years. Include OEM authorizations for relevant items, and demonstrate capability for supplying 81 BOQ items, with warranty of 1 year post-acceptance.
What documents are required for the RD&P Department procurement in Jammu & Kashmir?
Required documents include GST certificate, PAN card, financial statements, past experience proofs (contracts/invoices with client certificates), EMD submission, OEM authorization letters, and technical bid documents showing capability to supply photostat paper, toners, pens, and basic office equipment.
What is the EMD amount for the Office Supplies tender in Kashmir?
The EMD amount is ₹50,000. Payment proof and mode per tender terms are required; ensure online or demand draft transfer as applicable to validate bid eligibility.
Which warranty is mandated for supplied items in this tender?
A 1-year warranty is required from the date of final acceptance of goods, covering all supplied category products including photostat paper, envelopes, and office electronics as specified in the tender terms.
What experience criteria must bidders meet for this procurement?
Bidders must demonstrate past supply/installation/commissioning of similar category products in the last 3 financial years, with orders meeting thresholds: 1) single order ≥ 35% of estimated bid value, or 2) two orders ≥ 20% each, or 3) three orders ≥ 15% each, plus client performance certificates.
Are there quantity variances allowed in this RD&P Department tender in Jammu & Kashmir?
Yes, the purchaser reserves the right to increase or decrease quantity by up to 25% at contract award and during the currency, with delivery times adjusted accordingly and a minimum 30 days extension when quantities rise.
What items are included in the 81 BOQ categories for this tender?
The 81 items cover photostat paper, filing and folders, envelopes, sticky notes, highlighters, pens (blue and Uniball), toners and drums for HP, Xerox, Canon, office accessories, extension cords, keyboards, mice, paper shredders, and other standard office supplies as listed in the tender's BOQ.