Indian Army White Board and Office Equipment Tender Pune Maharashtra 2026 - ISI/ISO Standards and Service Centre Requirements
Progress
Key Highlights
- • Scope includes White Boards, Conference Speaker Phone, LED Lamps, power adapters, and assorted electrical fittings
- • Delivery/option clause allows up to 25% quantity variation during and after contract
- • Mandatory service centre in the consignee state; establish within 30 days of award
- • Malicious Code Certificate required; GST, PAN, EFT mandate, cancelled cheque document submissions
- • Turnover criteria: 3-year average turnover; audited statements or CA certificate required
- • No explicit EMD amount listed; refer to ATC for exact value and mechanism
- • BOQ contains 22 items though specific quantities not disclosed in tender text
- • ATC and corrigendum apply; vendor code creation documents required
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a diversified set of office equipment including White Board 5ft x 4 ft, White Board 3ft x 2ft, Conference Speaker Phone, ADP 30R Digital Audio Player, various batteries, switches, tapes, LED lighting, power adapters, cables, bulbs, and related fixtures. Location is Pune, Maharashtra 410301. The scope covers 22 items listed in the BOQ with broad category coverage, requiring credible supplier capability, and adherence to installation and service obligations. Notable bid conditions include a flexible quantity option (up to 25%) and the need for a functional service centre in the state of the consignee at award, or within 30 days thereafter. Emphasis on compliance with documented standards and Malicious Code certification underscores security and reliability expectations.
Technical Specifications & Requirements
- Product categories include: White Board (5ft x 4ft), White Board (3ft x 2ft), Conference Speaker Phone, AA/AAA batteries, 3-Phase 4-Pole 100A MCB, LED Lighting (9W, 10W), Power Adapters (12V DC 5A), Electrical Fittings (Cable Clips, Two-pin Plugs, PVC Conduits), Tape Varieties (Transparent/Insulation), Spot Lights, and Electrical Accessories (Pedant Holder, Flexible Conduit).
- No explicit technical specs such as dimensions, voltage, or standard numbers are provided; bidders should rely on standard office equipment specs and comply with security/quality expectations.
- Emphasis on installation and on-site or carry-in warranty terms; service centre readiness and supplier certifications may be required.
- BOQ indicates 22 line items, though item-level quantities are not disclosed in the tender text.
- Key compliance signals include evidence of a Malicious Code Certificate and GST/PAN/EFT documentation.
Terms, Conditions & Eligibility
- EMD/Performance security: Not explicitly stated; bidders must review ATC for exact amounts and payment terms.
- Turnover: Minimum average annual turnover over the last 3 financial years; documentary evidence via audited statements or CA certificate required.
- Service centres: Functional centre in the state of consignee; if not existing, must be established within 30 days of award; payment release contingent on evidence.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; mandatory uploads of certificates per bid terms.
- Malicious code certificate required; bid may be rejected for missing certificates.
- Quantity flexibility and delivery timing governed by option clause; extended delivery calculations apply.
- Ensure compliance with ATC and corrigenda; vendor code creation and related documents must be provided.
Key Specifications
-
Product categories: White Board 5ft x 4ft, White Board 3ft x 2ft, Conference Speaker Phone, ADP 30R Digital Audio Player
-
Electrical items: AA/AAA batteries, 3 Phase 4 Pole 100A MCB, LED lamps (9W, 10W), 12V DC 5A power adapter
-
Cables and fittings: Cable Clips 10mm, Two Pin 6A plugs, Pedant Holder, Flexible Conduit
-
Lighting: Spot Light LED, 12V DC/AC-DC adapters, 6 Way LED Wall Fixture
-
Packaging and tapes: Transparent tapes (half and 2 inch), PVC insulation tape, double-sided tape
-
Brand/OEM/standards: Not specified in tender; ensure compliance with standard procurement processes
-
Quality/Testing: Malicious Code Certificate; tender requires security/compliance checks
Terms & Conditions
-
Delivery quantity flex: up to 25% increase during contract
-
Service centres: required in consignee state or establish within 30 days
-
Documentation: GST, PAN, EFT, service certificates required for bid submission
Important Clauses
Payment Terms
Payment terms linked to delivery and service acceptance; exact percentages not stated in tender text; refer to ATC.
Delivery Schedule
Delivery period may extend with option clause; increased quantity time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
Penalties/Liquidated Damages
LD terms not explicitly described; penalties likely per ATC; ensure terms in award and contract
Bidder Eligibility
-
Functional service centre in the state of the consignee or plan to establish within 30 days
-
3-year average turnover as per last financial year with audited statements or CA certificate
-
Compliance with Malicious Code Certificate and GST/PAN/EFT documentation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | KANAK TRADERS Under PMA | - | 29-09-2026 12:47:15 | |
| 2 | M/S ADITYA ENTERPRISES Under PMA | - | 29-09-2026 15:53:09 | |
| 3 | Techtronic Sales Corporation Under PMA | - | 30-09-2026 12:25:40 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KANAK TRADERS(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : White Board 5ft x 4 ft,White board 3ft x 2ft,Conference Speaker Phone,ADP 30R Digital Audio Player, | |
| L2 | M/S ADITYA ENTERPRISES (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : White Board 5ft x 4 ft,White board 3ft x 2ft,Conference Speaker Phone,ADP 30R Digital Audio Player, | |
| L3 | Techtronic Sales Corporation (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : White Board 5ft x 4 ft,White board 3ft x 2ft,Conference Speaker Phone,ADP 30R Digital Audio Player, |
Tender Data
Bid Details
Quantity
588
Category
White Board 5ft x 4 ft
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
White Board 5ft x 4 ft , White board 3ft x 2ft , Conference Speaker Phone , ADP 30R Digital Audio Player , AA Size Alkaline Battery 1 point 5 Volts , AAA Pencil Cell , 3 Phase 4 Pole 100A Manual Changeover Switch , Transparent Adhesive Tape half inch , Transparent Adhesive Tape 2 inch , PVC Insulation Electrical Tape , Double Sided Adhesive Tape , Spot Light LED , 12V DC 5A AC DC Power adapter , Sound Speaker , Serial Bulb LED , Cable Clips 10mm , Two Pin Electrical Plug 6A , Pedent Holder , Flexible Electrical Conduit Pipe , 9W LED Lamp , 10W LED Lamp , 6 Way LED Wall Light Fixture
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
PUNE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PUNE CITY | PUNE CITY | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9937766.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
White Board 5ft x 4 ft
White Board 5ft x 4 ft
White board 3ft x 2ft
White board 3ft x 2ft
Conference Speaker Phone
Conference Speaker Phone
ADP 30R Digital Audio Player
ADP 30R Digital Audio Player
AA Size Alkaline Battery 1 point 5 Volts
AA Size Alkaline Battery 1 point 5 Volts
AAA Pencil Cell
AAA Pencil Cell
3 Phase 4 Pole 100A Manual Changeover Switch
3 Phase 4 Pole 100A Manual Changeover Switch
Transparent Adhesive Tape half inch
Transparent Adhesive Tape half inch
Transparent Adhesive Tape 2 inch
Transparent Adhesive Tape 2 inch
PVC Insulation Electrical Tape
PVC Insulation Electrical Tape
Double Sided Adhesive Tape
Double Sided Adhesive Tape
Spot Light LED
Spot Light LED
12V DC 5A AC DC Power adapter
12V DC 5A AC DC Power adapter
Sound Speaker
Sound Speaker
Serial Bulb LED
Serial Bulb LED
Cable Clips 10mm
Cable Clips 10mm
Two Pin Electrical Plug 6A
Two Pin Electrical Plug 6A
Pedent Holder
Pedent Holder
Flexible Electrical Conduit Pipe
Flexible Electrical Conduit Pipe
9W LED Lamp
9W LED Lamp
10W LED Lamp
10W LED Lamp
6 Way LED Wall Light Fixture
6 Way LED Wall Light Fixture
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | White Board 5ft x 4 ft | White Board 5ft x 4 ft | 1 | nos | scsrao | 15 | |
| 2 | White board 3ft x 2ft | White board 3ft x 2ft | 2 | nos | scsrao | 15 | |
| 3 | Conference Speaker Phone | Conference Speaker Phone | 1 | nos | scsrao | 15 | |
| 4 | ADP 30R Digital Audio Player | ADP 30R Digital Audio Player | 2 | nos | scsrao | 15 | |
| 5 | AA Size Alkaline Battery 1 point 5 Volts | AA Size Alkaline Battery 1 point 5 Volts | 200 | nos | scsrao | 15 | |
| 6 | AAA Pencil Cell | AAA Pencil Cell | 100 | nos | scsrao | 15 | |
| 7 | 3 Phase 4 Pole 100A Manual Changeover Switch | 3 Phase 4 Pole 100A Manual Changeover Switch | 1 | nos | scsrao | 15 | |
| 8 | Transparent Adhesive Tape half inch | Transparent Adhesive Tape half inch | 10 | nos | scsrao | 15 | |
| 9 | Transparent Adhesive Tape 2 inch | Transparent Adhesive Tape 2 inch | 10 | nos | scsrao | 15 | |
| 10 | PVC Insulation Electrical Tape | PVC Insulation Electrical Tape | 100 | nos | scsrao | 15 | |
| 11 | Double Sided Adhesive Tape | Double Sided Adhesive Tape | 10 | nos | scsrao | 15 | |
| 12 | Spot Light LED | Spot Light LED | 1 | nos | scsrao | 15 | |
| 13 | 12V DC 5A AC DC Power adapter | 12V DC 5A AC DC Power adapter | 2 | nos | scsrao | 15 | |
| 14 | Sound Speaker | Sound Speaker | 1 | nos | scsrao | 15 | |
| 15 | Serial Bulb LED | Serial Bulb LED | 60 | mtr | scsrao | 15 | |
| 16 | Cable Clips 10mm | Cable Clips 10mm | 10 | pkt | scsrao | 15 | |
| 17 | Two Pin Electrical Plug 6A | Two Pin Electrical Plug 6A | 10 | nos | scsrao | 15 | |
| 18 | Pedent Holder | Pedent Holder | 31 | nos | scsrao | 15 | |
| 19 | Flexible Electrical Conduit Pipe | Flexible Electrical Conduit Pipe | 2 | roll | scsrao | 15 | |
| 20 | 9W LED Lamp | 9W LED Lamp | 15 | nos | scsrao | 15 | |
| 21 | 10W LED Lamp | 10W LED Lamp | 15 | nos | scsrao | 15 | |
| 22 | 6 Way LED Wall Light Fixture | 6 Way LED Wall Light Fixture | 4 | nos | scsrao | 15 |
Categories
27
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate certified by Bank
Audited Balance Sheets or CA certificate indicating turnover
Malicious Code Certificate
Technical compliance certificates and OEM authorizations (if applicable)
Proof of Functional Service Centre or plan to establish within 30 days of award
Bid document submissions as per Terms and Conditions and ATC
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Indian Army white board and office equipment tender in Pune?
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, turnover certificates for 3 years, Malicious Code Certificate, and OEM authorizations where applicable. Ensure a functional service centre in Maharashtra or establish within 30 days of award; compliance with ATC terms is essential.
What documents are required for the Pune procurement tender for office equipment?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, audited financial statements or CA certificate confirming turnover, Malicious Code Certificate, and any required technical compliance certificates; include proof of service centre readiness or establishment plan.
What are the delivery and quantity terms for the army contract in Maharashtra?
The contract allows up to 25% quantity variation during placement and throughout the currency; delivery time is tied to original and extended periods with calculation based on (increased/original) × days, minimum 30 days.
Which standards or security certificates are required for this Pune bid?
A Malicious Code Certificate is mandatory; ensure all hardware/software components comply with applicable security norms and supplier verification as per ATC; verify OEM authorizations if required.
What is the eligibility turnover criterion for bidders in this tender?
Bidders must demonstrate a minimum average annual turnover for the last three financial years as specified in the bid document; provide audited statements or CA certificate confirming turnover values.
How to verify service centre requirements for the Indian Army procurement in Pune?
Confirm existence of a functional service centre in the state of the consignee; if absent, establish one within 30 days of award; submission of evidence is required for payment release.
What items are included in the 22-item BOQ for this Pune tender?
The scope includes White Boards (5x4 ft and 3x2 ft), Conference Speaker Phone, ADP 30R Digital Audio Player, various batteries, LED lighting, electrical fittings, cables, power adapters, tapes, and related fixtures; exact quantities are not disclosed in the tender text.
When is the supplier required to submit essential GST/PAN and EFT documentation?
Submit GSTIN, PAN, cancelled cheque, and EFT mandate with bid; ensure these documents are certified and uploaded as part of the vendor submission package per the terms.