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Urban Development Department Uttar Pradesh Submersible Pump Starters Tender Etawah 2025 – 25% Quantity Variant, 3 Years Experience, EMD ₹65,000

Bid Publish Date

19-Nov-2025, 11:08 am

Bid End Date

29-Nov-2025, 12:00 pm

Bid Opening Date

29-Nov-2025, 12:30 pm

EMD

₹65,000

Location

ETAWAH , UTTAR PRADESH

Progress

Issue19-Nov-2025, 11:08 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity variation up to 25% under Generic Option Clause with calculated delivery extension
  • • 3 years govt/PSU experience requirement for bidder or OEM
  • • ₹65,000 EMD to accompany bid submission
  • • Mandatory in-state service centers for carry-in warranty; 30-day establishment window
  • • Dedicated toll-free service line and documented escalation matrix required

Categories 17

AC MOTORS AGITATORS FLUID MECHANICS EQUIPMENT AGRICULTURAL PUMP FLUORESCENT LAMP PUMPS MOTOR COMPRESSORS OIL PUMP WATER PUMP FUEL PUMP MOTOR STARTER CONTROLS MAGNETIC CONTACTOR STARTER TURBINE PUMPS DEEPWELL PUMPS SUBMERSIBLE PUMP IRRIGATION PUMPS

Tender Overview

The opportunity is issued by the Urban Development Department, Uttar Pradesh, for Submersible Pump Starters (Motor starter controls) in Etawah, Uttar Pradesh 206001. The bid involves supply of motor starter controls with an Eligible EMD of ₹65,000 and allows a 25% quantity variation at contract award and during the contract currency. The delivery framework references original delivery timelines and extension calculations, with minimum 30 days for any additional time under option. This tender is positioned to test suppliers with government procurement credentials and ability to scale within a state-wide framework. A key differentiator is the explicit option clause for quantity adjustments and the requirement to align delivery with extended periods as governed by the option clause. The procurement aims to ensure uninterrupted service delivery for submersible pump infrastructure under the Uttar Pradesh government program.

Technical Specifications & Requirements

  • Product category: Submersible Pump Starters (Motor starter controls)
  • EMD: ₹65,000
  • Delivery/extension mechanism: Option to increase/decrease quantity up to 25%; delivery period recalculated as (Increase/Original) × Original delivery period, minimum 30 days; extensions allowed up to the original delivery period
  • Experience requirement: Bidder or OEM must have at least 3 years of manufacturing/supply to central/state govt/PSU in this category; provide contracts as evidence
  • Turnover requirement: Minimum average turnover over last 3 years to be provided via audited statements or CA certificate (as per bid document)
  • Service & support: Functional Service Centre required in the state of each consignee location for carry-in warranty; establish within 30 days of award; evidence of centre required for payment
  • Support channels: Dedicated toll-free service number and escalation matrix
  • BOQ: No items listed; indicates focus on long-term service and warranty terms rather than bulk BOM

Terms, Conditions & Eligibility

  • EMD requirement: ₹65,000 (as stated) to be furnished with bid
  • Experience criteria: Minimum 3 years regular supply/manufacture of similar category products to govt/PSU; provide contract copies
  • Turnover criteria: Average annual turnover over the last 3 years as specified in bid doc; furnish audited balance sheets or CA certificate
  • Service centers: Must have functional service center in every consignee state; if not, establish within 30 days of contract award; payment contingent on evidence
  • Support structure: Dedicated toll-free telephone and formal escalation matrix for service support
  • Delivery terms: Option clause allows up to 25% quantity variation with calculations as defined; extended delivery time rules apply

Key Specifications

  • Product: Submersible Pump Starters (Motor starter controls)

  • EMD: ₹65,000

  • Quantity variation: up to 25% during bid and contract, with delivery extension formula

  • Experience: ≥3 years in govt/PSU supply of equivalent products

  • Turnover: 3-year average turnover as per bid document, validated by audits or CA certificate

  • Service: in-state service center presence; 30-day setup if absent; toll-free support

Terms & Conditions

  • EMD amount and 3-year govt experience mandatory

  • 25% quantity variation with extended delivery calculations

  • State-wide service center presence and 30-day establishment requirement

Important Clauses

Payment Terms

Payment release linked to evidence of functional service center and compliance with delivery terms; EMD must accompany bid.

Delivery Schedule

Delivery period subject to option clause; extension calculation = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalties or LDs if delivery or service commitments are not met, as per standard govt contract terms.

Bidder Eligibility

  • Regularly manufactured and supplied similar products to govt/PSU for 3 years

  • Demonstrable turnover meeting the 3-year average criteria

  • Functional service centers established in consignee state, or proof of setup within 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing govt/PSU supply in last 3 years

4

Audited financial statements or CA certificate indicating turnover

5

Proof of functional service center or plan to establish within 30 days of award

6

OEM authorization letters (if bidding via reseller)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for submersible pump starters tender in Etawah?

Bidders must meet the 3-year govt/PSU experience criterion, submit EMD ₹65,000, provide turnover proof via audited statements or CA certificate, and demonstrate in-state service centers or a plan to establish within 30 days of award. Include OEM authorizations if using resellers and ensure compliance with option-quantity terms.

What documents are required for this UP pump starters procurement in Etawah?

Submit GST certificate, PAN, experience contracts with govt/PSU, audited financials or CA turnover certificate, proof of service center or establishment plan, and OEM authorization if applicable. Ensure EMD of ₹65,000 accompanies the bid and include technical compliance where requested.

What are the delivery and extension terms for this tender?

Delivery can be extended under the option clause, allowing up to 25% quantity variation. Extended time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days and potential extension to original period.

What is the required turnover for bidders in this UP procurement?

Bidders must show a minimum average turnover over the last three financial years as specified in the bid document, supported by audited balance sheets or CA-certified turnover figures to qualify.

How to prove service center readiness for carry-in warranty?

Provide evidence of a functional service center in the state of each consignee or a commitment to establish one within 30 days of award; payment will be contingent on providing documentary proof of the service center.

What standards or certifications are required for pump starters?

The tender requires ISI-marked or equivalent compliance for submersible pump starters and related motor starter controls; bidders must provide relevant certification documents and OEM approvals as applicable.

When are payments processed after delivery in this government tender?

Payment terms align with standard govt procurement; ensure delivery within agreed timelines and submission of complete documents, including service-center evidence, to trigger timely payment processing as per contract.

What is the scope of work under the 25% quantity option clause?

The buyer may increase or decrease order quantity by up to 25% during the contract, with delivery time recalculated by the specified formula and minimum 30 days, and extended up to the original period as allowed by the option clause.

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