School And Mass Education Department Odisha Black Lead Pencils (V3) IS 1375 Q4 Tender Ganjam Odisha 2026
Progress
Key Highlights
- • IS 1375 (Q4) conformity is mandatory for pencils
- • Delivery extension governed by option clause; potential 25% quantity fluctuation
- • EMD amount explicitly stated: ₹380,490
- • Estimated contract value: ₹9,171,600
- • No BOQ items listed; procurement may be bulk/frameset in IS 1375 scope
- • ATC and OEM authorization documents may be required per buyer terms
Tender Overview
The opportunity is issued by the School And Mass Education Department Odisha for procurement of Black Lead Pencils (V3) conforming to IS 1375 (Q4), targeting the district of Ganjam, Odisha 760001. Estimated project value is ₹9,171,600 with an EMD of ₹380,490. The BOQ shows zero listed items, indicating a framework or bulk-quantity purchase under a standard IS 1375 specification. The tender permits quantity fluctuations of up to ±25% of the bid quantity and contracts may extend delivery time proportional to added quantity, governed by the option clause. This procurement emphasizes compliance with the IS 1375 (Q4) standard and related quality expectations.
Technical Specifications & Requirements
- Product: Black Lead Pencils (V3)
- Standard: IS 1375 (Q4), pencil quality class V3
- Location: Ganjam, Odisha
- Estimated value: ₹9,171,600; EMD: ₹380,490
- Delivery terms: option clause allows ±25% quantity adjustment; delivery period calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
- BOQ: No items listed; bidder should assume generic supply within IS 1375 (Q4) scope and ensure batch conformity
- Compliance: bidders must align with any ATC document referenced by the buyer and the Governor’s procurement terms
Terms, Conditions & Eligibility
- EMD: ₹380,490 (required, per bid terms)
- Quantity: may be increased or decreased by up to 25% at contract placement or during currency
- Delivery: extension times governed by the option clause; minimum extension period is 30 days
- Documentation: bidders should be prepared to submit GST, PAN, experience certificates, and technical compliance as per terms; OEM authorizations may be required depending on ATC
- Payment: terms not specified in available data; bidders should monitor ATC for payment schedule and milestone triggers
- Penalties: no explicit LD details in data; prepare for standard procurement penalties per Odisha government norms
Key Specifications
-
Product/service: Black Lead Pencils (V3) conforming to IS 1375 (Q4)
-
Estimated value: ₹9,171,600
-
EMD: ₹380,490
-
Location/Delivery: Ganjam, Odisha; delivery timeline linked to option clause
-
Standards: IS 1375 (Q4) compliance for pencil grade V3
-
BOQ: No specific itemized quantities provided
Terms & Conditions
-
EMD of ₹380,490 required and documented with bid submission
-
Quantity may vary ±25% during contract; delivery periods adjust accordingly
-
IS 1375 (Q4) conformity is mandatory for supplied pencils
Important Clauses
Payment Terms
Payment terms not fully specified; bidders should await ATC for schedule and milestones and ensure compliance with EMD and delivery acceptance criteria
Delivery Schedule
Delivery period governed by option clause; additional time = (increase/original) × original delivery period, minimum 30 days, with potential extension up to original delivery period
Penalties/Liquidated Damages
No explicit LD rate stated; bidders should prepare for standard government procurement penalties per Odisha norms
Bidder Eligibility
-
Proven experience in supplying classroom stationery or pencils to government bodies
-
Ability to meet IS 1375 (Q4) pencil standards and provide conformity certificates
-
Financial capability to handle a contract valued around ₹9.17 Crore and meet EMD requirements
Tender Data
Bid Details
Quantity
91716
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Black Lead Pencils (V3) Conforming to IS 1375 (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ganjam
Delivery Pincodes
761020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradeep Kumar Khatai | 761020,OFFICE OF THE DISTRICT PROJECT COORDINATOR,SSA,GANJAM | Ganjam | Odisha | 761020 | 91716 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9703163.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
10-Sep-2026, 6:30 am
Opening Date
11-Sep-2026, 6:30 am
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Required Documents
GST registration and PAN card
Experience certificates for similar supply of pencils or classroom stationery
Financial statements or turnover evidence
EMD submission receipt (₹380,490) via DD/online as per terms
Technical bid documents showing IS 1375 (Q4) conformity
OEM authorization or dealer authorization (if applicable)
Any ATC-viewed supplementary terms document
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for pencils tender in Ganjam, Odisha 2026?
Bidders must meet EMD ₹380,490, submit GST/PAN, provide IS 1375 (Q4) conformity for Black Lead Pencils (V3), and attach experience certificates for similar supplies. Ensure OEM authorizations if required and comply with the option clause for ±25% quantity changes during contract.
What documents are required for Odisha pencil procurement bid?
Submit GST certificate, PAN, financial statements, EMD receipt of ₹380,490, technical conformity to IS 1375 (Q4), and supplier/OEM authorizations. Include experience certificates and any ATC-viewed terms. Ensure bid security validity and delivery capability as per tender terms.
What are the IS 1375 (Q4) requirements for pencils?
Pencils must conform to IS 1375 (Q4) with Grade V3 specification. Suppliers must provide IS 1375 conformity certificates or test reports, and ensure pencil dimensions, hardness, and lead quality meet standard Q4 criteria for classroom use.
What is the EMD amount for the Odisha pencils tender?
The EMD is ₹380,490, payable via specified method in the tender terms. Ensure payment is prepared and the EMD document is attached with the bid to avoid displacement by non-submission.
When are delivery extensions allowed under the option clause?
Delivery extensions are calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend to the original delivery period while exercising quantity options.
What standards and certifications are required for bid submission?
Bidders must demonstrate IS 1375 (Q4) conformity for Black Lead Pencils (V3) and may need OEM authorizations. Include conformity certificates or test reports, and ensure compliance with any ATC document referenced in the tender.
Who is the procuring organization for pencils in Odisha?
The procuring entity is the School And Mass Education Department Odisha for the district of Ganjam, Odisha, seeking IS 1375 (Q4) compliant black lead pencils (V3) with the estimated value of ₹9,171,600.
What is the estimated contract value for the pencil procurement?
The estimated contract value is ₹9,171,600. Bidders should align pricing to IS 1375 (Q4) and anticipate quantity adjustments of up to ±25% as per the option clause.