Agriculture Department Jammu & Kashmir Udhampur Photo Stat Machine Repair Tender 2025
Bid Publish Date
01-Nov-2025, 7:16 pm
Bid End Date
14-Nov-2025, 8:00 pm
Value
₹20,000
Location
Progress
Key Highlights
- • Office equipment repair focus on a Photo Stat Machine within Government premises
- • 25% quantity/contract duration flexibility at contract issue
- • Location-specific tender in Udhampur, Jammu & Kashmir (182101)
- • Estimated value ₹20,000; no BOQ items defined
- • No explicit EMD amount published; confirm bid security requirement
- • Possible OEM/authorisation or service capability for photo-stat equipment
- • Standard government terms; verify delivery, payment, and penalties on award
Tender Overview
The Agriculture Department, Jammu & Kashmir invites bids for the Repair, Maintenance and Installation of a Photo Stat Machine at the Udhampur, Jammu & Kashmir (182101) office. Estimated value is ₹20,000 with no BOQ items defined. The scope covers service provision for office-space equipment, emphasizing on repair and installation services. A distinctive term is the 25% flexibility on quantity or contract duration during issuance, increasing or reducing scope within defined limits. This procurement targets reliable service providers with capability to handle office equipment maintenance within a government framework.
Technical Specifications & Requirements
- Service category: Repair, Maintenance and Installation of an Office Photo Stat Machine.
- Location: Udhampur, Jammu & Kashmir; delivery/onsite service at office premises.
- Estimated value: ₹20,000; no detailed BOM or itemized quantities available.
- Documentation expectations: standard tender compliance for repair services and OEM-approved maintenance where applicable.
- Key consideration: respond to generic “Version 2” repair/installation scope for office equipment and ensure compatibility with existing photo-stat hardware.
- No explicit technical standards listed; bidders should demonstrate practical capability in photo-stat machine service and preventive maintenance.
Terms, Conditions & Eligibility
- Quantity/duration adjustment clause: up to 25% increase/decrease at contract issue; post-issue adjustment limited to 25% total.
- EMD: not disclosed in data; bidders should verify bid security requirements during submission.
- Documentation: provide standard bidder documents (GST, PAN, experience certificates, financials) per T&C; OEM authorizations may be required.
- Delivery/turnaround: onsite service to be arranged per tender terms; no fixed installation timeline published.
- Payment terms: not specified; bidders should plan for government payment norms and seek clarification.
- Compliance: ensure adherence to department-specific procurement rules and safety regulations for office equipment maintenance.
Key Specifications
-
Product/Service: Repair, maintenance and installation of an Office Photo Stat Machine
-
Estimated value: ₹20,000
-
Location/Site: Udhampur, Jammu & Kashmir (182101)
-
Service scope: onsite repair and preventive maintenance; installation if required
-
Standards/Compliance: not explicitly specified; demonstrate practical capability in photo-stat equipment servicing
-
Qualification: prior experience with office equipment maintenance; OEM authorizations if applicable
Terms & Conditions
-
25% contract quantity/duration adjustment at issue and post-issuance
-
EMD amount not disclosed; confirm bid security requirement
-
Delivery/onsite service to be arranged at office premises in Udhampur
-
Submission requires GST, PAN, experience and financial documents
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidders should assume standard government practice and seek explicit terms during bid clarifications.
Delivery Schedule
Onsite repair/maintenance should align with the department’s schedule; no fixed delivery timeline is provided in the data.
Penalties/Liquidated Damages
No LD details published; bidders should obtain penalty framework during clarification stage.
Bidder Eligibility
-
Experience in repair/maintenance of office equipment, preferably photo-stat machinery
-
Valid GST registration and PAN
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Demonstrated financial stability with recent statements
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Ability to perform onsite service at government premises in Udhampur
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; REPAIR OF PHOTO STAT MACHINE; Service Provider
Authority Records
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Documents 6
GeM-Bidding-8539591.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
14-Nov-2025, 2:30 pm
Opening Date
14-Nov-2025, 3:00 pm
Required Documents
GST Registration certificate
Permanent Account Number (PAN) card
Experience certificates for repair/maintenance of office photo-stat or similar equipment
Financial statements (latest) demonstrating financial capability
EMD/Security deposit documentation as per buyer terms
Technical bid documents or conformity certificates (if required)
OEM authorization letter (if applicable) for service and parts
Any site-specific compliance or safety certificates
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Photo Stat machine repair tender in Udhampur 2025
Bidders should prepare GST and PAN, provide experience certificates for similar repairs, submit financial statements, and acquire OEM authorizations if required. The bid requires on-site maintenance capability for a Photo Stat Machine within the Agriculture Department, Jammu & Kashmir, with supply terms to be clarified.
What documents are required for office equipment maintenance bid
Submit GST certificate, PAN, at least one year of experience in repairing office photocopy/photostat equipment, latest financial statements, and EMD documentation if specified. Technical conformity and OEM authorization may be needed for equipment parts and service.
What is the estimated value and scope for the repair tender
Estimated value is ₹20,000 for repair, maintenance, and possible installation of a Photo Stat Machine at an Agriculture Department facility in Udhampur. There are no BOQ items; scope centers on onsite service and routine maintenance within Version 2 guidelines.
What are the delivery expectations for government photo-stat repair
Delivery is onsite at the Agriculture Department premises in Udhampur. The tender allows a 25% quantity/duration adjustment at contract issue; ensure availability of service personnel to respond promptly to service requests.
What are the eligibility criteria for service providers in JK
Eligible bidders must demonstrate prior repair experience on office equipment, hold valid GST and PAN, show financial stability, and be capable of providing OEM-authorized service for photo-stat machines if required by the department.
How to submit EMD and other bid documents for this tender
Prepare EMD as per buyer terms (amount not disclosed here) and attach with the bid. Include GST, PAN, experience certificates, financials, OEM authorization (if applicable), and technical conformity certificates to ensure complete bid submission.
When will clarification on payment terms be provided for the bid
Payment terms are not specified in the data; bidders should seek clarification during pre-bid queries or upon submission to confirm whether advance, milestones, or post-delivery payments apply.
What standards apply to office equipment maintenance in JK tenders
No explicit standards are listed; bidders should demonstrate capability with standard service practices for photo-stat equipment and ensure compliance with general government procurement rules and safety guidelines.