Police Commissioners Office Rajkot Toner Cartridges Procurement Gujarat 2026 ISI/ISO Considerations
Progress
Quantity
160
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Police Commissioners Office Rajkot in Gujarat invites bids for toner cartridges / ink cartridges / printer consumables to service municipal and police printing needs. The project has an estimated value of ₹997,000 with an EMD of ₹29,910. The tender is location-specific to Rajkot 360001 and targets generic cartridge categories, printer compatibility, and minimum yield requirements. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery timing calculated against the original delivery period. The bulk-buy context emphasizes reliable supply, compatibility across OEM models, and standardized performance. This procurement focuses on consumables rather than fixed-asset hardware and may require OEM authorizations and warranty considerations.
Technical Specifications & Requirements
- Category: GENERIC cartridge class and color options (permitted combinations not disclosed)
- Printer/Machine compatibility: generic model compatibility with various office printers; OEM model numbers to be matched during tender, ensuring cross-brand usability
- Replacement cartridge/consumable type and minimum yield: must specify a concrete page yield (not disclosed)
- Deliverables: toner/ink cartridges and related consumables suitable for printers in police/commercial offices
- Qualification context: alignment with generic quality expectations and supplier capability to provide compatible cartridges at scale, with emphasis on reliable stock and timely fulfillment
Terms, Conditions & Eligibility
- EMD: ₹29,910 as a security deposit
- Quantity flexibility: purchaser may increase/decrease up to 25% at contract rates
- Delivery timeline: defined from last date of original delivery order; extended delivery periods adjust per the option clause with a minimum of 30 days
- Payment terms: not specified; bidders should prepare standard government payment terms and ensure compliance with delivery milestones
- Documentation: bidders must meet usual KYC/financials, GST/PAN, and vendor declarations; OEM authorizations may be required
- Additional terms: ATC uploaded by buyer; comply with generic attributions and supplier capability requirements
Key Specifications
-
Product: toner cartridges / ink cartridges / consumables for printers
-
Category: GENERIC; color and model compatibility not explicitly defined
-
Minimum yield: not specified in data; supplier must indicate yield per cartridge
-
OEM compatibility: cross-brand compatibility with OEM printer models
-
Quantity: flexible within 25% variation per option clause
Terms & Conditions
-
EMD amount must be submitted as ₹29,910
-
Up to 25% quantity variation at contracted rates
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Delivery period calculated from original delivery order date with a minimum extension of 30 days
Important Clauses
Payment Terms
Not specified in data; suppliers should anticipate standard government terms and confirm milestones with the buyer
Delivery Schedule
Delivery starts after the last date of the original order; extension allows proportional time increase, minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on penalties for late delivery and non-conformance during ATC review
Bidder Eligibility
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GST registration and PAN
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Experience in supplying toner/ink cartridges to government or police establishments
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Financial stability with recent statements and bank endorsements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Talsaniya Tulsibhai Shamjibhai | 360001,OFFICE OF THE COMMISSIONER OF POLICE, RACE COURSE RING ROAD, NEAR OFFICE OF THE JILLA PANCHAYAT CHOWK, NEAR GELEXI CINEMA, RAJKOT CITY, GUJARAT, INDIA | Rajkot | Gujarat | 360001 | 160 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9612902.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Kyocera |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | ECOSYS P2235dn |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | Kyocera TK 1158 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for toner/ink cartridge supply
Financial statements or turnover proof
EMD submission receipt (₹29,910)
Technical bid documents and compliance certificates
OEM authorizations or distributorship proof
Any ATC document referenced by the buyer
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on Rajkot toner cartridge tender in Gujarat 2026?
Bidders must submit GST, PAN, EMD ₹29,910, and experience certificates, plus OEM authorizations if required. Ensure compliance with generic IS 550-like standards where applicable and deliver with a minimum yield specification. Prepare a delivery plan for the 25% quantity variation option and respond to the ATC document.
What documents are required for Rajkot ink cartridge tender in 2026?
Submit GST certificate, PAN, experience certificates for printer consumables, financial statements, EMD proof, technical bid, OEM authorization, and any ATC references. Ensure all documents are current and match the tender’s generic cartridge specifications and delivery expectations.
What are the delivery terms for toner cartridges in Gujarat police tender?
Delivery starts from the last date of the original order and may extend with the 25% quantity option. Minimum extension period is 30 days unless the original period exceeds that, in which case it follows the original period. Align schedules to ensure uninterrupted printer supply.
What is the EMD amount for the Rajkot consumables bid 2026?
The Earnest Money Deposit is ₹29,910. This amount must be submitted along with the bid as security. Ensure payment through approved channels and reference the tender conditions during submission to avoid disqualification.
Which brands or OEM requirements apply to this Rajkot tender?
The tender is generic with potential OEM authorization needs. Suppliers should provide OEM/distributor proof where applicable and ensure the cartridges are compatible with common printer models used in police offices, adhering to provided ATC terms.
What are the key eligibility criteria for toner cartridges procurement in Rajkot?
Eligible bidders should have GST, PAN, and relevant experience in supplying printer consumables to government bodies; demonstrate financial stability and provide technical bid documentation, including OEM authorizations if required by the ATC. Knowledge of bulk procurement processes is beneficial.
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Documents 4
GeM-Bidding-9612902.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS