GEM

Indian Army CAP ASSY FUEL TANK & Spare Parts Tender Jammu 2025 - IS FMS Spare Parts, OEM Authorization, 6 Months Warranty

Bid Publish Date

24-Dec-2025, 6:46 pm

Bid End Date

03-Jan-2026, 7:00 pm

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue24-Dec-2025, 6:46 pm
AwardPending
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Quantity

99

Categories 35

EXHAUST SYSTEM FLUORESCENT LAMP STRIP BRAKE COMPRESSED AIR GAS BURNERS ROTARY SWITCHES BRAKE SYSTEM ROTATING PISTON PUMPS BARITONE HORNS BREAK GEAR FUEL FILTERS CABLE SHAFT SUPPLY FIRE BREATHING APPARATUS PNEUMATIC STARTER GAS PIPELINE FILTERS MILITARY VEHICLE COMPRESSOR NUTS AIR CYLINDERS COOLER AIR COOLED ENGINE SCBA SPROCKET AIR BRAKE FILTER RETAINERS WINDOW SPRAYER AIR GENERATOR BUSH FOOT REST WORM GEAR SUPPLY OF SCHOOL UNIFORM

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of military vehicle spare parts including CAP ASSY FUEL TANK, SUPPENSION BUSH KIT, IGNITION SWITCH, BRAKE SHOE ASSY, ROAD & WINDOW components, and 49 additional items listed in the BOQ. The procurement location is JAMMU, JAMMU & KASHMIR, with an emphasis on genuine, new spare parts and OEM-authorized supply. The clause-based terms allow quantity variation up to 25% at contract award and during currency, at contracted rates, with a minimum delivery extension rule. The bid emphasizes standardization through OEM authorization, strict quality control, and post-selection on-site verification. Unique aspects include mandatory sample submission within 07 days, 6-month warranty on spare parts, and mandatory vendor ratings and eligibility checks.

Technical Specifications & Requirements

  • No explicit technical specifications published in the tender; expectations center on:
    • Genuine spare parts and new items only
    • Warranty: 6 months on spare parts
    • Sample submission: required within 07 days during technical evaluation
    • OEM authorization and vendor authorization mandatory
    • GST applicable as per prevailing rates; MSE certificate required at bid participation
    • Authorized vendor status with minimum rating of 4.5; experience certificate of at least 5 years
    • All transport costs to be borne by bidder; on-site verification after L1 selection
    • No duplicates; rejection rights reserved by buyer

Terms, Conditions & Eligibility

  • EMD/ security deposit: Not explicitly stated in the provided data; bidders must comply with standard GeM/BOM terms
  • Delivery window: Option clause permits +/- 25% quantity change during contract and extended delivery time calculation; minimum extension 30 days
  • Payment terms: Not specified; typical government terms may apply
  • Sample/testing: 07 days window; on-site verification after L1
  • Warranty: 6 months for spare parts; penalties for non-genuine spares
  • Documentation: GST, PAN, experience certificates, OEM authorizations, MSE certificate, and vendor rating requirements
  • Eligibility: Minimum 5 years’ experience, OEM authorization, authorized vendor status, rating > 4.5

Key Specifications

  • Product/service names: CAP ASSY FUEL TANK, SUPPENSION BUSH KIT, CLAMP HOSE SIZE 40 FOR HOSE SIZE, OIL FILTER, BEARING, SPARK PLUG, IGNITION SWITCH, WINDOW REGULATOR, BRAKE SHOE ASSY, etc.

  • BOQ: Total items 49, with no explicit unit quantities available in data

  • Quality/compliance: Genuine spare parts; new items only; no refurbished components

  • Warranty: 6 months on spare parts

  • Sample/testing: Required within 7 days during tech evaluation

  • Delivery terms: Option clause allows 25% quantity variation during contract and extension per formula

  • Eligibility: OEM authorization mandatory, authorized vendor status, 5+ years experience, rating > 4.5

  • GST: Applicable as per prevailing rates; compliance with GST

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at order/contract and during currency

  • Mandatory sample submission within 7 days and on-site verification after L1

  • 6-month warranty on spare parts; non-genuine parts rejected; OEM authorization required

Important Clauses

Payment Terms

Not explicitly stated; standard government terms presumed; confirm with tender authority

Delivery Schedule

Delivery window adjustable via 25% quantity variation; minimum extension 30 days; start from last delivery order date

Penalties/Liquidated Damages

Rejection for non-genuine spares; potential bid cancellation and supplier reliability reporting for GeM agencies

Bidder Eligibility

  • Minimum 5 years of relevant experience in supplying automotive spare parts

  • Authorised OEM authorization for equipment and genuine spare parts

  • GST registration and MSE certificate at bid participation

  • Vendor rating above 4.5 and evidence of prior OEM-approved supply

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Bill of Quantities (BOQ) 49 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CAP ASSY FUEL TANK CAP ASSY FUEL TANK 1 pieces terminator 15
2 SUPPENSION BUSH KIT SUPPENSION BUSH KIT 1 pieces terminator 15
3 CLAMP HOSE SIZE 40 FOR HOSE SIZE CLAMP HOSE SIZE 40 FOR HOSE SIZE 10 pieces terminator 15
4 OIL FILTER OIL FILTER 3 pieces terminator 15
5 CHAIN AND SPROCKET KIT CHAIN AND SPROCKET KIT 1 pieces terminator 15
6 ELEMENT OIL FILTER ELEMENT OIL FILTER 3 pieces terminator 15
7 KICK STARTER CRANK KICK STARTER CRANK 1 pieces terminator 15
8 TRAFFICATOR ASSY LH FRONT TRAFFICATOR ASSY LH FRONT 1 pieces terminator 15
9 BRAKE SHOE ASSY BRAKE SHOE ASSY 1 pieces terminator 15
10 FOOT REST ASSY FOOT REST ASSY 4 pieces terminator 15
11 JUMP START CABLE VE 5M JUMP START CABLE VE 5M 1 pieces terminator 15
12 UNION PIPE UNION PIPE 2 pieces terminator 15
13 IGNITION SWITCH IGNITION SWITCH 1 pieces terminator 15
14 DIFF LOCK ROTARY SWITCH DIFF LOCK ROTARY SWITCH 1 pieces terminator 15
15 OIL FILTER OIL FILTER 2 pieces terminator 15
16 WINDOW REGULATOR WINDOW REGULATOR 2 pieces terminator 15
17 NUT BOLT NUT BOLT 20 pieces terminator 15
18 LOCK NUT LOCK NUT 1 pieces terminator 15
19 REPAIR KIT MECHANICAL REPAIR KIT MECHANICAL 1 pieces terminator 15
20 FUEL FILTER FUEL FILTER 1 pieces terminator 15
21 BRAKE PAD BRAKE PAD 1 pieces terminator 15
22 BRAKE SHOE ASSY BRAKE SHOE ASSY 2 pieces terminator 15
23 HOSE 4720 014352 HOSE 4720 014352 1 pieces terminator 15
24 BEARING BEARING 4 pieces terminator 15
25 RELAY MAIN AND FUEL RELAY MAIN AND FUEL 1 pieces terminator 15
26 CAN SHAFT CAN SHAFT 1 pieces terminator 15
27 PIPE BRAKE NO6 PIPE BRAKE NO6 1 pieces terminator 15
28 SPARK PLUG SPARK PLUG 8 pieces terminator 15
29 ASSY COMBINATION SWITCH ASSY COMBINATION SWITCH 1 pieces terminator 15
30 CLUTCH CABLE ASSY CLUTCH CABLE ASSY 1 pieces terminator 15
31 REAR VIEW MIRROR RH REAR VIEW MIRROR RH 1 pieces terminator 15
32 REAR VIEW MIRROR LH REAR VIEW MIRROR LH 1 pieces terminator 15
33 CLUTCH LEVER CLUTCH LEVER 1 pieces terminator 15
34 SIDE STAND ASSY SIDE STAND ASSY 1 pieces terminator 15
35 SPARK PLUG M14 W5DC SPARK PLUG M14 W5DC 2 pieces terminator 15
36 AIR DRYER AND COOLER PIPE LINE AIR DRYER AND COOLER PIPE LINE 1 pieces terminator 15
37 PTO IDLER SHAFT PTO IDLER SHAFT 1 pieces terminator 15
38 SHAFT DRIVE SHAFT DRIVE 1 pieces terminator 15
39 LOCK PLATE FOR GROOVED NUT LOCK PLATE FOR GROOVED NUT 1 pieces terminator 15
40 BEARING BEARING 1 pieces terminator 15
41 GLASS FRONT DOOR RH GLASS FRONT DOOR RH 1 pieces terminator 15
42 GLASS FRONT DOOR LH GLASS FRONT DOOR LH 1 pieces terminator 15
43 WEATHER STRIP DOOR LH WEATHER STRIP DOOR LH 1 pieces terminator 15
44 WEATHER STRIP DOOR Rh WEATHER STRIP DOOR Rh 1 pieces terminator 15
45 SILENCER ASSY SILENCER ASSY 1 pieces terminator 15
46 SILENCER GUARD SILENCER GUARD 1 pieces terminator 15
47 TIE ROD STEERING TIE ROD STEERING 1 pieces terminator 15
48 CASE SHIFTING LEVER CASE SHIFTING LEVER 1 pieces terminator 15
49 STOP SWITCH STOP SWITCH 1 pieces terminator 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing minimum 5 years

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation as applicable

6

Technical bid documents evidencing OEM authorization

7

OEM Authorization certificate (manufacturer/bidder)

8

MSE certificate (at bid participation)

9

Vendor rating documentation (minimum 4.5)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army spare parts tender in Jammu 2025?

Bidders must submit GST, PAN, 5+ years of experience certificates, a valid MSE certificate, OEM authorization, and evidence of a vendor rating above 4.5. Include sample items within 7 days of tech evaluation and adhere to the 6-month warranty for spare parts. Delivery terms follow the 25% quantity option clause.

What documents are required for the Jammu Army spare parts tender?

Required documents include GST registration, PAN card, experience certificates (5+ years), financial statements, OEM authorization certificates, MSE certificate, and vendor rating proof (>4.5). Also provide sample spare parts during tech evaluation and warranty terms of 6 months.

What are the delivery terms for quantity variation in this Army tender?

The buyer may increase or decrease quantity by up to 25% at contract award and during currency at contracted rates. Delivery extension is calculated as (Additional quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What is the warranty requirement for spare parts in this procurement?

A 6-month warranty is mandatory on spare parts supplied. Non-genuine spares are rejected, and the seller must replace with OEM/authenticated spares; repeated issues may lead to bid cancellation.

What is required for OEM authorization in this tender in Jammu?

Bidders must provide an OEM authorization certificate from the original equipment manufacturer or authorized distributor, proving official supply rights for the equipment and spare parts listed in the BOQ.

How is sample testing handled for tech evaluation in this Army tender?

Bidders must produce samples of spare parts within 07 days of tech evaluation; failure to do so leads to disqualification. On-site verification of samples occurs after L1 selection.

What standards and compliance are emphasized for this spare parts procurement?

Emphasis is on genuine, new spares with OEM authorization, MSE status, and a minimum vendor rating of 4.5. GST compliance and absence of duplicates are required; no refurbishments accepted.

What is the role of GST and MSE in the Jammu spare parts tender?

GST must be applicable as per prevailing rates; MSE certificate is mandatory at bid participation. These ensure eligibility for micro/small business participation and tax compliance in procurement.

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