Indian Army Visualisation System Tender Agra Uttar Pradesh 2026 - Sand Model Room, OEM support & 25% opt, EMD ₹50,000

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a Visualisation System for Sand Model Room to be deployed at Agra, Uttar Pradesh (postal code 282001). The tender specifies an EMD of ₹50,000 and reserves an option to increase or decrease quantities up to 25% of bid quantity at contract award, with similar extension during the contract. The procurement revolves around a visualisation setup not described in the data, but charged with a need for detailed design approval and sample validation prior to bulk production. Bidders should anticipate requiring after-sales support and international/OEM considerations if products are imported. The scope includes compliance with buyer-approved drawings and the possibility of modifications after submission. Unique aspects include a staged approval process for detailed drawings and advance samples, plus a mechanism to adjust delivery timelines in response to drawing or sample approval delays.

The tender emphasizes design concurrence before fabrication and reserves the right to modify delivery periods without LD upon approval delays, ensuring alignment with buyer specifications. The absence of BOQ items or explicit product specs requires bidders to align with the buyer’s drawings and sample requirements, while preparing for potential quantity variations during contract execution.

Technical Specifications & Requirements

• No technical specifications are provided in the tender data. However, the contract enforces a formal process for approval of Detailed Design Drawings within 7 days of award and Buyer’s feedback within 10 days. An advance sample must be submitted within 7 days of award for approval. If drawing/sample approvals are delayed by the Buyer, delivery periods may be refixed without LD. OEM rules apply for imported products, mandating Indian office registration for after-sales service. Sample deviations may trigger fresh samples or contract termination.
• Mandatory clauses include up to 25% quantity variation during and post-award, with periods allocated for modified delivery, and explicit terms on design and sample approvals prior to bulk manufacturing.

Terms, Conditions & Eligibility

• EMD: ₹50,000 (to be submitted as per T&C).
• Quantity flexibility: up to 25% increase/decrease at contract placement and during currency at contracted rates.
• Design Drawings: submit within 7 days; buyer to respond within 10 days with approval or modification list.
• Sample clause: advance sample within 7 days; acceptance or modification list within 7 days; potential for fresh samples if major deviations detected.
• OEM/Imported products: required to have a registered Indian office for after-sales support; certificate to be submitted.
• Delivery time adjustments: if buyer delays approval, delivery period may be refixed; LD not applicable for buyer-caused delays.