Madhya Pradesh Culture Department CCTV System Tender for Cameras, Video Recorders, and VSS Installation 2026
Bid Publish Date
16-Apr-2026, 10:34 am
Bid End Date
18-May-2026, 1:00 pm
EMD
₹60,000
Location
Progress
Key Highlights
- • OEM authorization required for potentially distributed supply
- • BIS CRS IS 13252 compliance as mandatory bidder requirement
- • STQC security testing report or Meity-notified agency required
- • IPv6 readiness mandatory from day one
- • EMD amount specified: ₹60,000
- • Bid data sheet must precisely match offered hardware specifications
- • Option clause allows ±25% quantity variation during/after contract
- • 3 years government/PSU supply experience required
Tender Overview
Madhya Pradesh Culture Department invites bids for the procurement, installation and commissioning of a comprehensive Video Surveillance System comprising PTZ/Speed Dome Cameras, IP cameras, and a Video Recorder with networked transmission. The scope includes camera hardware, on-board storage, SD card capacity, and installation/commissioning services. The project specifies a purchase including cameras, recorders, storage and warranty provisions, with potential quantity variation up to 25% of bid quantity and contract extensions at contracted rates. The tender emphasizes BIS registration under IS 13252 (Part 1) and security testing reports from STQC or equivalent authorities, with IPv6 readiness and data-sheet validation. An EMD of ₹60,000 applies. No BOQ lines are listed, indicating a blended equipment and services bundle across locations in MP. Unique differentiators include mandatory data-sheet matching, comprehensive warranty, and OEM authorization requirements to ensure compliance with central/state government procurement norms. The opportunity targets suppliers capable of delivering security-grade CCTV hardware and turnkey installation within a government framework, with strict conformity and documentation obligations.
Technical Specifications & Requirements
- Product categories: PTZ/Speed Dome Cameras, IP Cameras, camera housings, and related lens types (fixed, varifocal), optical zoom, IR range.
- Recorder specifics: Type of recorder, total input channels, maximum recording resolution, recording speed per channel, and hard disks provided with total storage capacity in TB.
- Network/storage: Type of network to transmit video; on-board SD card support and SD capacity.
- Standards & tests: BIS Registration (CRS) per IS 13252 (Part 1) latest; security testing report issued by STQC or Meity-notified agency; IPv6 readiness per T&C.
- Warranty: Comprehensive warranty period to be specified in the data sheet; warranty terms must align with vendor submission.
- Other requirements: Data Sheet submission with bid; OEM authorization if using distributors; 3 years of supplier experience with similar government projects; data-sheet mismatch could lead to rejection.
Terms, Conditions & Eligibility
- EMD: ₹60,000.
- Experience: Bidder or OEM must have regularly manufactured and supplied similar CCTV products to Central/State government or PSU for 3 years before bid opening; include contract copies.
- Delivery/IPv6: IPv6 readiness requirement; delivery period terms aligned with option clause in Buyer Terms.
- Data Sheet & Malicious Code: Upload data sheet; certify no embedded malicious code; violators risk contract termination.
- OEM Authorization: Include manufacturer authorization with details; ensure data sheet and product specification match bid.
- Warranty/Support: Comprehensive warranty; specify terms in the technical bid; penalties or LDs per contract terms may apply.
Key Specifications
-
PTZ/Speed Dome Camera and IP camera presence
-
On-board SD card support with specified capacity
-
Total input channels and maximum recording resolution
-
Hard disk capacity and total storage TB
-
Compliance with BIS IS 13252 and STQC testing
-
IPv6 readiness and data sheet alignment
Terms & Conditions
-
EMD ₹60,000; 3 years govt/PSU supply experience required
-
25% quantity variation permitted at contract award and during currency
-
Data Sheet matching and malicious code certificate mandatory
Important Clauses
Payment Terms
Payment terms to be as per standard government contract; specific terms to be confirmed in final agreement.
Delivery Schedule
Delivery to commence after order; option clause allows extended timelines with minimum 30 days increment.
Penalties/Liquidated Damages
LDs apply for delays and non-conformance as per buyer terms; exact rate to be defined in contract.
Bidder Eligibility
-
Minimum 3 years of government/PSU CCTV supply experience
-
Manufacturer/OEM authorization for supplied equipment
-
BIS CRS and STQC/Meity-compliant products
Tender Data
Bid Details
Quantity
55
Category
Camera for CCTV System (V3)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
80
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Camera for CCTV System (V3) , Video Recorder for CCTV System (V2) , Supply, Installation & Commissioning Of Video Surveillance System
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 11
GeM-Bidding-9215920.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
18-May-2026, 7:30 am
Opening Date
18-May-2026, 8:00 am
Update
Extended Deadline
11-May-2026, 7:30 am
Opening Date
11-May-2026, 8:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates for similar CCTV systems (3 years verification)
Financial statements demonstrating financial stability
EMD payment receipt (₹60,000) or equivalent
Technical bid documents including data sheet for all offered equipment
OEM authorization / Manufacturer’s certificate
BIS CRS certificate per IS 13252 (latest) and STQC/Meity testing reports
IPv6 readiness certification (if applicable)
Technical Specifications
5 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | PTZ Camera / Speed Dome Camera | No |
| Generic | Type of Camera Housing | Bullet Camera |
| Generic | IP Camera | Yes |
| Generic | Camera Image Sensing capacity | 4MP (2560x1440) or better |
| Generic | Maximum Frame Rates(frames per second) Supported | 25/30, 50/60 Or higher |
| Generic | Number of simultaneous video Streams | Quad Stream(Full/Compressed) |
| Generic | IR illumination Range(meter) | 31-50, 51-70, 71-100, 101-200, 201-300, 301-400, 401-500, 501-600 Or higher |
| Construction | Installation Type/ Area of use | Outdoor |
| Optics/ Performance | Lens Type | Fixed |
| Optics/ Performance | Focal Length for Fixed / Fisheye Lens Type (mm) | 3.6 or better |
| Optics/ Performance | Focal Length for Varifocal Lens Type (mm) | NA (being fixed lens) |
| Optics/ Performance | Optical Zoom | NA(being fixed lens) Or higher |
| Network And Interface | Type of network required to transmit video / Image recorded by camera | Wired |
| Storage | On Board SD Card Support | Yes |
| Storage | SD Card Capacity | 512 GB, 1 TB Or higher |
| Warranty / Service | Comprehensive Warranty (Year) | 2, 3, 4, 5 Or higher |
| Certification / Test Report | Availability of security testing report for CCTV/VSS issued by standardization Testing and Quality certification (STQC) Laboratory or any other agency notified by Meity | Yes (Complying to the requirement of clause 5 of S.O. 1119 (E) on the subject: Public Procurement (Prefence to make in India) Order 2017-Notifying CCTV/Video Surveillance System for Security in furtherance of the order at dated 6th March, 2024 or Latest) |
| Certification / Test Report | BIS Registration (CRS) for safety general requirements as per IS 13252 (Part 1):latest | Yes |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required for the CCTV tender in MP culture department 2026?
Bidders must submit GST, PAN, 3-year govt/PSU CCTV experience certificates, financials, EMD ₹60,000, technical data sheets, OEM authorization, BIS CRS IS 13252 compliance, and STQC/meity testing reports. IPv6 readiness evidence may be required with the data sheet.
How to ensure BIS CRS IS 13252 compliance for MP CCTV bid?
Provide BIS CRS certificate for IS 13252 (latest) and attach accompanying documentation. Ensure all cameras/recorders meet safety and performance standards, with compatible data sheets and manufacturer authorization from the OEM.
What is the EMD amount and payment terms for this procurement?
The EMD is ₹60,000. Submit via the specified mode (demand draft or online as per tender). Payment terms follow government procurement norms; final terms to be included in the contract and data sheet.
What are the delivery and quantity variation terms for MP CCTV project?
Quantity can vary up to 25% during award and currency. Delivery starts after order; extended time is calculated as (additional quantity/original) × original days, with a minimum of 30 days, per Buyer Terms.
What technical standards must the CCTV hardware meet for MP bid?
Cameras must be IP-based, support PTZ/Speed Dome, have on-board SD card, configurable lens types, and comply with IS 13252. STQC security testing reports or equivalent Meity-notified agency attestations are mandatory.
What is required to prove vendor eligibility for MP government CCTV supply?
Provide 3-year govt/PSU supply contracts, OEM authorization, data sheet alignment with bid, IPv6 readiness evidence, and proof of BIS/STQC compliance for the offered models.
When will the installation and commissioning be executed for MP project?
Delivery and commissioning timelines align with the contract; the option clause permits quantity changes, with schedule adjustments calculated per the extended delivery provision and minimum 30 days, subject to final contract.
What is the scope of the CCTV system under this tender?
Scope includes PTZ/IP cameras, camera housings, lenses, video recorder with required input channels, storage capacity (TB), network transmission, installation, commissioning, and comprehensive warranty per data sheet and contract terms.