GEM

Southern Railway LED High Bay Light Tender 180W Kollampallayam Erode 638002 5 Year Warranty 2025

Bid Publish Date

11-Dec-2025, 9:26 am

Bid End Date

22-Dec-2025, 10:00 am

Location

ERODE , TAMIL NADU

Progress

Issue11-Dec-2025, 9:26 am
AwardPending
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Quantity

30

Bid Type

Two Packet Bid

Categories 8

DISCRETE COMPONENTS AD FILM LED LIGHT LIGHT AND BULBS HIGH BAY LIGHT LED LUMINARIES LIGHTING LED STREET LIGHT

Tender Overview

The Southern Railway, part of Indian Railways, invites bids for 180W LED High Bay luminaires under the GeM contract framework. The scope is supply-only (no installation) of high-efficiency 180W high bay lights from approved brands (Surya, Orient, Syska, Luker, Crompton). Quantities are not disclosed; delivery is to The Senior Section Engineer (Stores), Electric Loco Shed, Kollampallayam, Erode-638002, with free door delivery to consignee. The contract enforces a 45-day delivery window, requires E-invoicing and an e-way bill for material over ₹50,000, and imposes LD for delayed supply up to 10%. A 5-year OEM warranty is mandatory, with India-based service centers and toll-free support. This tender specifies brand options and delivery terms, emphasizing timely supply and after-sales support.

Technical Specifications & Requirements

  • Product: 180W High Bay light (LED luminaire) with performance suitable for rail yard/high-ceiling areas
  • Brands (MAKE): Surya, Orient, Syska, Luker, Crompton only
  • Despatch mode: Rail/Road; Road delivery must be door delivery to ELS/ED with delivery challan
  • Delivery timeframe: within 45 days from GeM contract date; free delivery to consignee
  • Documentation: supply must accompany GSTIN 33AAAGM0289C; E-invoice and e-way bill if material value > ₹50,000
  • Penalties: 0.5% LD per week with an upper limit of 10% for late supply
  • Warranty/QA: 5-year warranty from final acceptance or after installation/commissioning; OEM warranty certificates required at delivery
  • After-sales: dedicated India-based service network with toll-free support; display service centers near consignee destinations
  • Special terms: ensure delivery period validity before supply; amendment of delivery period via GeM if extended
  • Indented items reference: GEM Id 5116877-181472 with item 36299

Terms, Conditions & Eligibility

  • OEM/Authorized Seller with registered office in India for imported products and post-sales service
  • Warranty: 5 years; OEM service centers listed near consignee destinations
  • Delivery: 45 days; free door delivery to ELS/ED; E-invoice required; e-way bill for value > ₹50,000
  • LD: 0.5% per week up to 10% for delays; ensure delivery period validity before dispatch
  • Service support: dedicated toll-free number for maintenance and support
  • GST: supplier must comply with GST and provide GSTIN; Southern Railway GST number 33AAAGM0289C
  • Supply scope: Bid price inclusive of all costs (supply-only, no installation)
  • Quotations must align with brand options (Surya/Orient/Syska/Luker/Crompton)
  • Delivery to consignees via rail/road with proper delivery challan and E-invoice
  • Amendment: if delivery period expires, extension via GeM Contract Amendment is required

Key Specifications

  • Product/service names: 180W LED High Bay luminaire

  • Estimated value: Not disclosed

  • Brand/OEM: Surya, Orient, Syska, Luker, Crompton

  • Delivery: 45 days from GeM contract; free door delivery

  • Delivery mode: Rail/Road; road requires door delivery and delivery challan

  • Quality/standards: 5-year OEM warranty; IS/LED standards not explicitly specified

  • Post-sale: Dedicated toll-free service; service centers in India

  • Documentation: E-invoice; e-way bill when material value > ₹50,000

  • Location: The Senior Section Engineer (Stores), Electric Loco Shed, Kollampallayam, Erode-638002

  • GST: 33AAAGM0289C

Terms & Conditions

  • Key Term 1: 180W High Bay LED luminaires from listed brands only

  • Key Term 2: 45-day delivery with LD up to 10% or 0.5% per week

  • Key Term 3: 5-year OEM warranty and India-based service network

Important Clauses

Payment Terms

Not specified in provided data; ensure alignment with GeM standard terms and E-invoice requirements

Delivery Schedule

Delivery within 45 days from GeM Contract; door delivery to ELS/ED; LD applicable for delays

Penalties/Liquidated Damages

0.5% LD per week, maximum 10% for late delivery; cancellation possible if undelivered after extended date

Bidder Eligibility

  • Authorized OEM or Indian registered office for after-sales support

  • Experience in supplying LED luminaires to government/railway sector

  • Ability to provide toll-free service and local service centers

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (similar LED luminaire supply)

4

Financial Statements (last 3 years)

5

EMD/Security Deposit details (if applicable, per GeM terms)

6

Technical Compliance Certificates (brand/model specs)

7

OEM Authorization/Dealership Certificate

8

Proof of Indian Registered Office for OEMs

9

Delivery Challan templates and E-Invoice readiness

10

Service Center details near consignee locations

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid on the Southern Railway LED high bay tender Kollampallayam?

To bid, register on GeM, obtain the 180W high bay light product details, ensure your OEM is registered in India with after-sales support, provide 5-year warranty certificates, and submit EMD if applicable. Deliver within 45 days and include E-invoice and GST details (33AAAGM0289C).

What documents are required for the LED high bay tender submission?

Required documents include GST registration, PAN, experience certificates for similar LED luminaires, financial statements, OEM authorization, service center details, delivery challans, E-invoice readiness, and proof of Indian registered office for OEMs.

What are the delivery terms for the 180W high bay light supply?

Delivery must be within 45 days of GeM Contract, with free door delivery to The Senior Section Engineer (Stores), ELS, Kollampallayam, Erode. If delayed, LD of 0.5% per week up to a maximum of 10% applies; amendment via GeM is possible.

Which brands are permitted for the 180W LED high bay light?

Authorized brands include Surya, Orient, Syska, Luker, and Crompton. Only these brands are acceptable per the tender terms, ensuring compatibility with railway specifications and after-sales support.

What warranty and after-sales support are required for bidders?

A 5-year warranty is mandatory from final acceptance or after installation. Bidders must provide OEM warranty certificates at delivery and establish India-based service centers with a toll-free support line for repairs and maintenance.

What are the invoicing and tax compliance requirements?

Suppliers must include a GST invoice and comply with e-invoicing; an e-way bill is required if material value exceeds ₹50,000. GST registration number 33AAAGM0289C must be cited in all invoices.

What is the scope of supply for this tender?

Scope is strictly supply of goods (LED luminaires) with delivery to consignees; installation is not included. Unit price must cover all cost components; ensure timely delivery and after-sales service within India.

What happens if delivery targets are unmet in this GeM contract?

Non-delivery by the specified date triggers LD penalties, potential contract cancellation, and general damages as per GeM terms. Ensure validity of delivery period before dispatch and seek amendments if extension is needed.

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