Narmada District Police Office Annual Maintenance Service for Centralised Air Conditioning System Gujarat - AMS Tender 2026
Bid Publish Date
17-Sep-2026, 6:56 pm
Bid End Date
28-Sep-2026, 7:00 pm
Value
₹4,00,000
Location
Progress
Tender Overview
The Narmada District Police Office in Gujarat invites bids for the Annual Maintenance Service (AMS) of a Centralised Air Conditioning system. The estimated value is ₹4,00,000. The scope covers routine maintenance, preventive upkeep, and breakdown support for central AC units within police premises. Bidders should be capable of delivering service within the contracted period, with a 25% option to adjust quantity or duration at issue and post-issue, subject to supplier consent. OEM authorization is required for distributors. This tender emphasizes compliance with mandatory certificates and ATC/SOW documents accompanying bids. The opportunity targets service providers with proven AMS capabilities in government or large institutional settings and highlights the need for timely, reliable AC maintenance to ensure uninterrupted operations in policing facilities.
Technical Specifications & Requirements
- Product/Service: Annual Maintenance Service for Centralised Air Conditioning System
- Estimated value: ₹4,00,000; no BOQ items listed
- Contract flexibility: 25% quantity/duration adjustment at contract issuance and up to 25% post-issue
- Documentation: Upload of all certificates as per ATC & Corrigendum, OEM/Manufacturer Authorization for distributors
- Compliance: Ensure AMS meets the buyer’s ATC/SOW requirements; adherence to generic terms for service contracts
- Experience indicators: Prior AMS experience with centralised AC systems in government or large organizations
- Payment terms: Not specified in the tender; emphasis on documentary compliance and service delivery
- Delivery/Service location: Gujarat police premises (location not specifically disclosed)
- Special clauses: Mandatory ATC attachments; supplier bound to revised scope with consent
- EMD: Amount not specified in the data provided
Terms, Conditions & Eligibility
- EMD: Not specified; bidders should verify ATC/SOW for exact deposits
- OEM authorization: Required for authorized distributors; include name, designation, address, email, phone
- Certificates: Upload all certificates listed in ATC & Corrigendum; failure leads to rejection
- Quantity/duration adjustment: Section 25% option clause allows expansion or reduction
- Delivery timeline: Not explicitly stated; must align with service contract execution after award
- Warranty/assistance: Not detailed; bidders should seek clarifications via ATC/SOW
- Penalties: Not specified; bidders should review LD terms in ATC/SOW if provided
Key Specifications
-
Product/Service: Annual Maintenance Service for Centralised Air Conditioning System
-
Estimated value: ₹4,00,000
-
Delivery flexibility: 25% quantity/duration adjustment at contract issuance and up to 25% post-issue
-
Documentation requirements: OEM authorization, certificates per ATC & Corrigendum
-
Compliance: Align with SOW and ATC; prior AMS experience in government settings recommended
Terms & Conditions
-
25% contract quantity/duration adjustment allowed at issue
-
OEM authorization required for distributors submitting bids
-
Mandatory certificates and ATC/SOW documents must be uploaded
Important Clauses
Payment Terms
Payment terms not specified in data; bidders should verify ATC/SOW for payment schedule and milestones
Delivery Schedule
Service delivery timeline not explicitly stated; ensure compliance with contract start after award per ATC/SOW
Penalties/Liquidated Damages
No LD details provided here; refer to ATC/SOW for potential penalties or performance bonds
Bidder Eligibility
-
Experience in annual maintenance of centralised air conditioning systems for government or large institutions
-
Valid OEM authorization if bidding as distributor/authorized service provider
-
Ability to meet documentary requirements as per ATC/SOW and Corrigendum
-
Financial stability sufficient to support AMS activities within ₹4,00,000 value
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
10 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Narmada
Delivery Pincodes
393145
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vasava Virendrabhai | 393145,DSP office, Near Collector Office,Rajpipla, Narmada | Narmada | Gujarat | 393145 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9909067.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of AMS for centralised AC systems
Financial statements or turnover proof (where applicable)
EMD/Security deposit documents (if applicable as per ATC/SOW)
Technical bid documents demonstrating AMS capabilities
OEM authorization/Manufacturer Authorization for distributors
Technical compliance certificates and service capability letters
Any other documents referenced in ATC & Corrigendum
Frequently Asked Questions
How to bid for centralised AC maintenance tender in Gujarat police?
Bidders must submit AMS capabilities, GST, PAN, experience certificates, and OEM authorization if applicable. Ensure upload of all required certificates per ATC/SOW, and provide evidence of prior centralised AC maintenance experience in government settings. The 25% quantity/duration adjustment clause applies at contract issuance.
What are exact required documents for this AMS tender in Gujarat?
Required documents include GST certificate, PAN card, experience certificates for centralised AC maintenance, financial statements, OEM authorization for distributors, and technical bid documents. Also submit certificates per ATC and Corrigendum to avoid rejection.
What is the estimated contract value for the AC maintenance in Gujarat?
The tender’s estimated value is ₹4,00,000. Vendors should prepare resources and plan capacity accordingly, aligning service delivery with this budget while ensuring compliance with ATC/SOW requirements.
What is the 25% option clause for this AMC tender in Gujarat police?
The buyer can adjust contract quantity or duration by up to 25% at the time of contract issue, and up to 25% post-issue with supplier consent. This applies to lumpsum-based service contracts, potentially expanding the scope or duration with approval.
Which OEM authorization is needed for this centralised AC AMS bid?
Distributors must furnish an Manufacturer Authorization/OEM authorization with name, designation, address, email, and phone. This ensures service capability and compliance with the ATC/SOW when bidding for centralised AC maintenance.
What documents validate eligibility for the Gujarat police AMS tender?
Eligibility hinges on documented AMS experience with centralised AC systems, OEM authorization if applicable, and submission of all mandatory ATC/SOW certificates. Financial and GST documents may be required to demonstrate stability and compliance.
When should bids be prepared for the Narmada Police AMS tender?
Bid preparation should align with the ATC/SOW guidance; ensure all certificates are uploaded and OEM authorizations provided. The tender emphasizes documentary compliance; verify any updates or corrigenda before submission.