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All India Radio Desktop Computer Tender Sonbhadra Uttar Pradesh 2026 IS 550, Onsite Warranty

Bid Publish Date

20-Jun-2026, 8:05 pm

Bid End Date

06-Jul-2026, 10:00 am

Value

₹1,20,000

Location

SONBHADRA , UTTAR PRADESH
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Progress

Issue20-Jun-2026, 8:05 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM onsite warranty requirement highlighted for desktops
  • • PCIe expansion slots: x1, x4, x16; M.2 SSD support
  • • Factory pre-loaded OS supplied by Desktop OEM
  • • Monitor availability and specified screen size and max resolution
  • • 25% quantity variation right during contract and currency
  • • Delivery period adjustments calculated as (increase/original) × original period with a 30-day minimum
  • • No explicit EMD amount disclosed in tender data
  • • Location specificity: Sonbhadra, Uttar Pradesh

Tender Overview

All India Radio, under the Ministry of Information and Broadcasting, invites bids for entry and mid-level desktop computers in Sonbhadra, Uttar Pradesh. Estimated value: ₹120,000. Scope centers on configurations with multiple PCIe expansion slots, M.2 SSD support, and factory pre-loaded OS. Unique requirements include onboard integration for standard office usage, with optional monitor availability and standard USB/HDMI connectivity. The procurement emphasizes OEM-backed warranty and precise hardware capabilities to meet government agency needs. The tender is distinguished by its flexible quantity clause and a clear delivery framework aligned to original and extended delivery periods.

Technical Specifications & Requirements

  • Product category: Desktop computer set with processor-based configuration and motherboard with PCIe x1/x4/x16 expansion slots; M.2 SSD support.
  • OS: Factory pre-loaded operating system from Desktop OEM.
  • Memory & storage: RAM capacity specified; SSD & HDD capacities required; storage type explicitly listed.
  • Ports & display: USB Type-A 2.0, USB Type-A 3.2 Gen1, HDMI outputs; monitor availability and specifications including screen size and max resolution.
  • Monitor & audio: Monitor availability, screen size in centimeters, maximum resolution, monitor port, and built-in speaker if applicable.
  • Warranty: On-site OEM warranty period indicated in years.
  • Delivery & installation: Align with government delivery norms; terms include option-based quantity enhancements under 25% with calculated delivery extension.
  • Quality & compliance: Hardware should align with basic government procurement standards; no explicit BIS/ISI listed, but OEM warranty implied.

Terms, Conditions & Eligibility

  • EOI/Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency; delivery period extends proportionally with the adjusted quantity, minimum 30 days.
  • Delivery & acceptance: Delivery shall commence after order date; extended periods possible per option clause.
  • Documents: Generic bid submission with emphasis on OEM warranty terms and pre-loaded OS compliance; EMD amount not specified in data.
  • Payment terms: Not detailed in available terms; bidders should anticipate standard government terms.
  • BOQ: No BOQ items listed; no items in schedule.
  • Special clauses: Compliance with purchaser’s option clause and delivery time calculations; bidder must adhere to extended delivery timelines if option exercised.

Key Specifications

  • Desktop computer configuration with processor category and motherboard featuring PCIe x1, PCIe x4, PCIe x16 expansion slots

  • M.2 SSD interface enabled for storage expansion

  • Factory pre-loaded operating system by Desktop OEM

  • RAM capacity to be installed in system (specified in tender)

  • SSD and HDD storage capacities (in GB) to be provided

  • USB Type-A ports: Version 2.0 and Version 3.2 Gen1 counts

  • HDMI port availability and monitor compatibility details

  • Monitor availability: screen size in centimeters and maximum resolution

  • On-site OEM warranty period (in years)

Terms & Conditions

  • Quantity variation up to 25% during contract and currency with corresponding delivery extension

  • Factory pre-loaded OS and OEM warranty required

  • Monitoring of monitor availability and display specifications

  • Delivery schedule aligned to last delivery order date and extended periods

Important Clauses

Payment Terms

Payment terms not specified in data; bidders should anticipate standard government terms and confirm with issuing authority.

Delivery Schedule

Delivery starts from order date; extended duration permitted when the option clause is exercised; minimum 30 days for any extended period.

Penalties/Liquidated Damages

Not explicitly stated in data; bidders should verify LD terms during bid submission.

Bidder Eligibility

  • Experience in supplying office desktops with OEM warranty

  • Capability to provide on-site OEM warranty and pre-loaded OS, with OEM authorization

  • Compliance with stage-wise delivery as per option clause and government procurement norms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2)

Authority Records

MINISTRY OF INFORMATION AND BROADCASTING

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Documents 3

GeM-Bidding-9499593.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 4) 0, 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional, Window 11 Home
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
PORTS Number of USB Type A Port (Version 2 Point 0) 2, 3, 4 Or higher
PORTS Number of USB Type A Port (Version 3 point 2 Gen 1) 2, 3, 4, 5, 6 Or higher
PORTS Number of HDMI Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA
Monitor Speaker No, Yes
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar desktop procurements

4

Financial statements demonstrating turnover (as applicable to government bids)

5

EMD/Security deposit documentation (amount not specified in data; bidder should verify)

6

Technical bid documents demonstrating OS pre-load capability and OEM authorization

7

OEM authorizations or proofs of authorized distributorship for desktop systems

8

Warranty commitment letters from OEM

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for desktop procurement tender in Sonbhadra Uttar Pradesh 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents. Ensure OEM authorization and pre-loaded OS compliance. Verify the 25% quantity variation rule and provide detailed delivery timelines. Include on-site OEM warranty proof and confirm PCIe slot availability (x1, x4, x16) and M.2 SSD support.

What documents are required for All India Radio desktop tender in UP

Required documents include GST certificate, PAN card, experience certificates for similar desktop supply, financial statements, EMD proof, OEM authorization, and technical bid with OS pre-load confirmation. Ensure on-site warranty commitment and monitor availability details per tender specs.

What are the technical specifications for PCIe slots in this tender

Tender requires motherboard with PCIe expansion slots: x1, x4, and x16, plus M.2 slot for SSD. The system must support a factory pre-loaded OS and include RAM and storage capacity per specification. Ensure compatibility with USB 2.0 and USB 3.2 Gen1 ports and HDMI outputs.

When is delivery expected under option clause in this bid

Delivery terms allow quantity changes up to 25% with the calculated extended delivery period. Minimum extension is 30 days. The extension starts from the last date of the original or extended delivery period, depending on execution of the option clause.

What warranty is required for desktop systems in this procurement

On-site OEM warranty is required, with the warranty period stated in years in tender terms. Bidders must present OEM warranty terms, including service coverage, response times, and on-site maintenance support for desktop systems.

What storage configurations are specified for desktops in this tender

The tender specifies SSD capacity and HDD capacity as part of the system storage. Exact GB values are not disclosed in the data; suppliers must confirm SSD and HDD sizes, ensuring compatibility with M.2 and motherboard interface requirements.

What are the monitor requirements for the desktop tender in UP

Monitor availability is required with specified screen size in centimeters and maximum resolution. Tender notes monitor port compatibility and speaker integration as applicable; bidders should confirm monitor specifications and integration options in their bid.

What is the estimated value and EMD details for this procurement

Estimated value is ₹120,000. EMD amount is not specified in the available data; bidders should verify EMD amount and payment method with the procurement officer and attach EMD proof during bid submission.

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