HPCL Rajasthan Refinery Limited Gearbox Accessories and Supervision Services Tender Barmer Rajasthan 2026
Progress
Key Highlights
- • Specific quantity variation allowed: up to 25% during contract and currency at contracted rates
- • Integrity Pact mandatory with bid submission
- • 20-week delivery window for supply items 1-3 (140 days)
- • 7-day mobilization window for supervision services
- • SLA governs warranty, payment, and penalties; terms to be reviewed in attached document
Tender Overview
Organization: HPCL Rajasthan Refinery Limited, located in Barmer, Rajasthan. Procurement covers a set of mechanical components including Hold Back Adapters for each gearbox, hexagonal head screws, springs, washers, and related accessories, plus supervision charges per gearbox on a daily basis. The estimated value and EMD are not disclosed in the available data. A key feature is the option clause allowing quantity adjustments up to 25% at contract or during currency at contracted rates, with delivery windows anchored to the last date of the original delivery order. The inclusion of an Integrity Pact mandates bidder compliance and submission of a signed copy. A detailed SLA governs scope, warranties, and payment terms.
Technical Specifications & Requirements
- Delivery period for items 1–3: 140 delivery days (i.e., 20 weeks).
- For item 4 (Supervision services): overall contract period; mobilization within 7 days of HRRL EIC notification.
- Category items include: final pin set for 18T, R7.5(4.57/1), HB, PC-23, along with adapter sets, fasteners, springs, washers, and miscellaneous accessories.
- Service scope references a detailed SLA with delivery, warranty, and payment terms; specifics reside in the SLA attached to the ATC document.
- Integrity Pact must be uploaded; no embossed brand restrictions are specified.
Terms, Conditions & Eligibility
- Quantity variation up to 25% at contract and during currency, at contracted rates.
- Delivery commencement tied to the last date of the original delivery order; extended time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
- Mobilization and supervision service terms require early deployment within 7 days after notification.
- Bidder must upload signed Integrity Pact; SLA terms apply for warranty, penalties, and payment.
- EMD, exact values, and specific delivery locations beyond Barmer are not disclosed in the provided data.
Key Specifications
-
Gearbox accessories: Hold Back Adapter set for each gearbox
-
Included fasteners: hexagonal head screws, springs, washers
-
Service: supervision charges on per-gearbox per day basis
-
Standards: not specified in data; refer to SLA for any standard requirements
-
Delivery: 140 days for items 1–3, 20 weeks
-
Mobilization: within 7 days for supervision services
Terms & Conditions
-
EMD amount and exact estimated value not disclosed; bidder must submit documented proof
-
Delivery quantity flexibility up to 25% with contracted rates
-
Integrity Pact and SLA compliance mandatory for all bidders
Important Clauses
Payment Terms
Payment terms are defined in the SLA; exact terms not disclosed in available data
Delivery Schedule
Delivery for items 1–3: 140 delivery days; supervision services: overall contract period with rapid mobilization within 7 days
Penalties/Liquidated Damages
Penalties to be defined in SLA; reference to LD clauses in the ATC document
Bidder Eligibility
-
Experience in supplying gearbox components and related hardware
-
Demonstrated capability to mobilize supervision services within 7 days
-
Compliance with Integrity Pact and SLA terms
Tender Data
Bid Details
Quantity
72
Category
FINAL PIN SFT 18T, R7.5(4.57/1) , HB, PC-23
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FINAL PIN SFT 18T, R7.5(4.57/1) , HB, PC-23 , Set of Hold Back Adapter for each gear box , Hexagonal head screw, springs, washer and other accessories , Supervision charges for each gear box per day basis
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
140
Delivery Locations
1
Delivery Cities
Barmer
Delivery Pincodes
344032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashwin Uttam Ahire | 344032,HPCL Rajasthan Refinery Limited Project Site Village Sajiyali Roopji Kanthwada and Sambhara Tehsil Pachpadra District Barmer 344032 Rajasthan | Barmer | Rajasthan | 344032 | 12 | 140 | - |
Authority Records
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Documents 8
GeM-Bidding-10041363.pdf
Main Document
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
02-Nov-2026, 10:30 am
Opening Date
03-Nov-2026, 10:30 am
Update
Extended Deadline
29-Oct-2026, 10:30 am
Opening Date
30-Oct-2026, 10:30 am
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing relevant supply of gearbox components
Financial statements or turnover proof
EMD/Security deposit documentation (amount not disclosed in data)
Technical bid documents demonstrating compliance with SLA
OEM authorizations or supplier certifications if applicable
Signed Integrity Pact
Frequently Asked Questions
Key insights about RAJASTHAN tender market
What documents are required for the gearbox accessories tender in Barmer Rajasthan 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid, OEM authorizations if applicable, and a signed Integrity Pact. The SLA terms govern warranty, penalties, and payment; ensure submission aligns with the ATC document.
How is delivery time structured for items 1–3 in the Barmer tender?
Delivery for items 1–3 is 140 days from order, equivalent to 20 weeks. If the buyer exercises the option clause, extended delivery is calculated using the formula: (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the mobilization window for supervision services in this procurement?
Mobilization for supervision services must occur within 7 days of HRRL EIC notification. The overall contract period governs supervision scope, not a delivery quantity window, with ongoing mobilization as needed.
What is the integrity pact requirement for the HPCL Rajasthan tender in Barmer?
All bidders must upload a signed Integrity Pact as per the buyer’s policy. This is mandatory and accompanies the bid submission to ensure compliance with ethical procurement practices.
What are the key items listed under the category for gearbox accessories?
The category includes final pin sets for 18T, R7.5(4.57/1), HB, PC-23 gearboxes, plus set of Hold Back Adapters, hexagonal head screws, springs, washers, and other accessories, with supervision charges per gearbox on a daily basis.
What standards or certifications are required for this tender?
The tender data does not specify exact standards; bidders should review the SLA for any ISI/ISO requirements and ensure compliance with supplier certifications, OEM authorizations, and integrity commitments mentioned in the ATC document.
How does quantity variation affect contract pricing in Barmer procurement?
Quantity can be increased or decreased by up to 25% of bid quantity at contract or during currency. Pricing remains at the contracted rates, with extension delivery times calculated per the option clause formula.
What is the overall scope for the items under this HPCL HRRL tender 2026?
Scope includes gearbox accessory kits, fasteners, springs, washers, and supervision services across the specified gearboxes, with delivery timelines, SLA terms, and integrity obligations defined in the SLA and ATC document.