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GEM

Indian Army High End Desktop Computer, UPS with AVR, Printer Tender 2026 India

Bid Publish Date

04-Jun-2026, 10:18 am

Bid End Date

15-Jun-2026, 11:00 am

EMD

₹5,135

Location

GWALIOR , MADHYA PRADESH
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Progress

Issue04-Jun-2026, 10:18 am
AwardPending
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Quantity

22

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, under the Department of Military Affairs, seeks procurement of high-end desktop computers, line-interactive UPS with AVR, and computer printers across India. The invitation specifies an EMD of ₹5,135. Although exact quantities and delivery windows are not disclosed, bidders should expect a comprehensive hardware package covering processing power, memory expansion, graphics, storage, and integrated peripherals. Unique elements include on-site OEM warranty expectations and pre-loaded Windows 11 Pro, with mandatory after-sales service infrastructure. This tender emphasizes OEM support capabilities and fulfillment of government IT standards in a defense context.

Technical Specifications & Requirements

  • Product scope includes: High End Desktop Computer, Line Interactive UPS with AVR (V2), and Computer Printer (V2).
  • Core components referenced: Processor specifications (base and higher processor numbers), PCIe expansion (x1, x4, x16), M.2 slots for SSD and WiFi, Trusted Platform Module, and graphics configuration.
  • Memory/storage expectations: RAM type and capacity, expandable up to specified GB, primary and secondary storage capacity, and internal bays (2.5 inch and 3.5 inch).
  • I/O and connectivity: diverse USB (2.0, 3.2 Gen1, Type-C), VGA/HDMI/DP outputs, serial/parallel ports, monitor features (panel type, resolution, webcam, speakers).
  • Software/OS: Factory pre-loaded Windows 11 Pro and OS compatibility with required BIOS/firmware features; OEM must provide download/update capabilities and recovery media.
  • Warranty/after-sales: On-site OEM warranty, service centers in consignee states within 30 days if not existing, and escalation matrix for service support.
  • Compliance: IS/standards references and mandatory OEM certifications; built-in diagnostics and pre-boot utilities.

Terms, Conditions & Eligibility

  • EMD: ₹5,135 as security deposit; terms to be clarified in bid documents.
  • Delivery: option clauses allow quantity fluctuation up to 25% during contract execution; delivery timelines to be defined in PO with minimum 30 days extension rules.
  • Service: functional service center in each consignee state; if absent, center establishment within 30 days of award.
  • OEM requirements: registered Indian office for imported products; after-sales support and recovery media provisioning; escalation matrix.
  • Documentation: bidders must upload all certificates and comply with ATC/Corrigendum; OEM undertakings for Windows 11 Pro and diagnostics tools.

Key Specifications

  • Product category: High End Desktop Computer

  • UPS: Line Interactive, AVR, V2 variant

  • Printer: V2 model integrated or separate unit

  • Standards/OS: Factory pre-loaded Windows 11 Pro

  • Warranty: On-site OEM warranty (duration not specified), service center requirement

  • Connectivity: USB 2.0, USB 3.2 Gen1, USB-C, VGA/HDMI/DP outputs

  • Expansion: PCIe x1/x4/x16, M.2 for SSD and WiFi, TPM

  • Memory: RAM type and capacity with expandable options

  • Storage: Primary & secondary storage capacities and bays (2.5"/3.5"), optical drive bays

  • Power: UPS rating in KVA, inverter technology and efficiency, battery backup time

  • Security/Compliance: IP/Ingress protection and chassis enclosure details to be specified

  • Post-sales: OEM must provide recovery media, firmware updates, and online diagnostics

  • Warranty/Service: On-site warranty; service center presence in each consignee state

Terms & Conditions

  • EMD of ₹5,135 and bid security compliance

  • Option to increase/decrease quantity by up to 25% during contract

  • Mandatory functional service centers; establishment within 30 days if not present

  • OEM must have Indian office for imported products and after-sales support

  • Windows 11 Pro pre-loaded; OEM to provide recovery media and diagnostics

Important Clauses

Payment Terms

Payment terms aligned to government procurement; advance/milestone details to be defined in purchase order; ensure EMD submission with bid.

Delivery Schedule

Delivery period and extension rules due to option clause; minimum 30 days extension, calculated by formula.

Penalties/Liquidated Damages

Penalties and LD terms to be specified in contract; adherence to delivery and performance milestones.

Bidder Eligibility

  • Experience in supplying government/defense IT hardware

  • Demonstrated OEM authorization and service capability in India

  • Financial stability evidenced by financial statements and GST compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Computer Printer (V2) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5

GeM-Bidding-9393337.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
PROCESSOR Out of Band Management NA, Intel vPro, DASH Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 4) 0, 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 1 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Dedicated/Discrete
GRAPHICS Size of Memory in Case of Dedicated Graphic Card (GB) 2.0 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) Type of RAM DDR4, DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
MEMORY (RAM) Memory Expandable up to (in GB) 64, 128 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 2, 4 Or higher
MEMORY (RAM) Number of DIMM Slots populated with Memory Card 1
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage HDD@7200RPM, NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 1024.0 Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 2 Point 5 Inch 1, 2 Or higher
BAYS AVAILABILITY Number of Internal Bay Populated, Size 2 Point 5 Inch 1
BAYS AVAILABILITY Number of Internal Bays Available, Size 3 Point 5 inch 2 Or higher
BAYS AVAILABILITY Number of Internal Bay Populated, Size 3 Point 5 inch 0
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 0, 1 Or higher
CABINET Optical Drive No Optical Drive
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-In, Audio-Out
PORTS Number of USB Type A Ports (Version 2 Point 0) 4 Or higher
PORTS Number of USB Type A Ports (Version 3 point 2 Gen 1) 2, 3, 4, 5, 6 Or higher
PORTS Number of USB ports Type C 0, 1, 2 Or higher
PORTS Number of Serial Ports 0, 1, 2 Or higher
PORTS Number of Parallel Ports 0, 1, 2 Or higher
PORTS Number of VGA Ports 1, 2 Or higher
PORTS Number of HDMI Ports 1, 2 Or higher
PORTS Number of DP Ports 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA
Monitor Integrated Webcam with Mic No
Monitor Speaker No
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government/equipment deployments

4

Financial statements demonstrating financial stability

5

EMD payment proof (₹5,135) and instrument type

6

Technical bid documents and bill of materials

7

OEM authorization letter / dealership certificate

8

Evidence of functional Service Centre in relevant states

9

Certification/compatibility documents for Windows 11 Pro pre-load

Frequently Asked Questions

How to bid for high-end desktops tender in India with Windows 11 Pro pre-load?

Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, and EMD of ₹5,135. Include OEM authorization, service center proof, and OS pre-load certification. Ensure compliance with ATC and provide recovery media and diagnostics tools from OEM.

What documents are required for Indian Army IT equipment tender submission?

Submit GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD proof, technical bid, OEM authorization, service center evidence, Windows 11 Pro pre-load undertaking, and device recovery media provisions as per ATC.

What are the key technical specifications for the desktops and UPS in this bid?

Expect multi-slot PCIe expansion (x1/x4/x16), M.2 for SSD and WiFi, TPM, dedicated graphics memory, primary/secondary storage, and line-interactive UPS with AVR. OS must be Windows 11 Pro pre-loaded; service diagnostics and recovery media required.

What are the delivery and quantity variation terms for this tender?

The buyer reserves +/-25% quantity variation at contract award and during the contract. Delivery timelines extend from the last delivery order date with a minimum extension rule of 30 days during option exercise.

What is the role of OEM in after-sales service for this procurement?

OEM must maintain functional service centers in each consignee state; establish centers within 30 days if not present, provide escalation matrices, and ensure warranty coverage and on-site support as per vendor terms.

What OS and software assurances are required for Windows 11 Pro in this bid?

Bidders must provide factory pre-loaded Windows 11 Pro Professional edition, offer recovery media, enable online firmware updates, and maintain pre-boot diagnostics utilities aligned with OEM capabilities.

What are the EMD and payment terms for this Indian Army procurement?

EMD is ₹5,135; payment terms to be defined in the purchase order, typically linked to milestones. Ensure EMD submission with bid and comply with certificate upload requirements per ATC.

How does service center coverage influence bid eligibility for this tender?

Bidder must demonstrate a functional service center in the consignee state or establish one within 30 days of award; payment release is contingent on documentary evidence of service capability.

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