Chhattisgarh Health & Family Welfare Video Conferencing Equipment Tender Raipur 2026 – ISI/AAA/TRTL Standards
Bid Publish Date
29-Aug-2026, 3:44 pm
Bid End Date
08-Sep-2026, 4:00 pm
EMD
₹84,980
Location
Progress
Tender Overview
Organization: Health And Family Welfare Department Chhattisgarh. Procurement: Video Conferencing Camera / Web Camera (V2), Conference Speakerphone without Bluetooth, Interactive Panels with CPU. Estimated value: Not disclosed; EMD: ₹84,980. Location: Raipur, Chhattisgarh 492001. Tender scope includes hardware bundles with potential quantity adjustments up to 25% during and after contract; delivery terms reference original and extended periods. Unique ATC conditions mandate green/magnetic board adaptations and a site feasibility acknowledgment. A functional service centre in the state is required; installation and commissioning, if included, to be at Govt. Ayurved College, Raipur. This tender emphasizes on-site warranty and OEM support obligations.
Technical Specifications & Requirements
- Product categories: Video conferencing camera with PTZ capabilities, high-resolution sensors; Conference speakerphones without Bluetooth; Interactive panels with CPU (OPS-ready where applicable).
- Core capabilities: PTZ function, maximum camera resolution, optical zoom, FOV, on-site comprehensive warranty, microphone configurations, cascading capabilities, wireless/ wired audio, external mics, pickup range, speaker power, duplex processing.
- Connectivity & hardware: HDMI ports (input/output), in-built speakers, OPS slot provision, OPS-related pre-installed OS (optional), Bluetooth/Wi‑Fi/Wi‑Fi connectivity where specified.
- Display & input: Display technology, resolution, panel size, brightness, contrast, touch points, and on-site warranty support for touch interfaces.
- CPU & storage: CPU type, cores, memory, SSD storage, OPS options, and optional pre-installed software.
- Compliance & warranty: Warranty periods in years; required certifications or specimens for green/magnetic boards; malicious code certificate and OEM authorisation adherence.
Terms, Conditions & Eligibility
- EMD: ₹84,980 or equivalent as per DD/online payment; submission with bid and hard copy within 5 days post bid opening.
- Service centres: Must have functional service centre in each consignee state; establishment within 30 days if not present.
- Delivery: Option clause allows quantity variation up to 25%, with extended delivery time formula and a minimum 30 days unless original delivery exceeds.
- Documentation: GST registration, PAN, experience certificates, financial statements, EMD submission proof, OEM authorizations, and technical compliance certificates.
- Installation: If included, installation and commissioning at Govt. Ayurved College, Raipur; acknowledgment of site feasibility is required.
- Penalties: Provisions for performance/contractual adherence and possible LDs for delays as per ATC.
Key Specifications
-
Video Conferencing Camera with PTZ function; maximum resolution per camera specified in tender
-
Optical zoom range (maximum)
-
Field of View (degree) per camera
-
Comprehensive on-site warranty duration
-
Microphone configuration per unit and cascading/wireless capabilities
-
External microphone support and pickup range in meters
-
Speakerphone power rating per unit
-
Duplex audio processing support
-
Connectivity interfaces (HDMI, Bluetooth, Wi‑Fi) and OPS slot
-
CPU type, number of cores, memory, SSD capacity; OPS compatibility
-
Display technology, panel size (in inches) and resolution
-
Touch interface, number of touch points and on-site warranty support
-
Power source and minimum battery capacity
-
Malicious code certificate and OEM authorization requirements
Terms & Conditions
-
EMD of ₹84,980 required with bid and a hard copy within 5 days of bid end/opening
-
Quantity may increase/decrease by 25% during contract; delivery timelines adjust accordingly
-
Service center must exist in the state or be established within 30 days of award
Important Clauses
Payment Terms
Payment linked to delivery/completion per ATC; EMD required; DD/online submissions accepted; delivery and installation evidence needed for payment release
Delivery Schedule
Original delivery period with option to extend; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
LDs apply for delays; details defined in ATC and contract; compliance with installation and commissioning timelines
Bidder Eligibility
-
Must have functional service center within Chhattisgarh state or commit to establish within 30 days of award
-
Evidence of prior supply of video conferencing hardware and interactive panels
-
Authorized OEM representation or equivalent resale authorization with past orders
Tender Data
Bid Details
Quantity
45
Category
Interactive Panels with CPU
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
126
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Conference Speakerphone without Bluetooth (Q2) , Interactive Panels with CPU (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
11
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Raipur
Delivery Pincodes
492010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Om Prakash Rout | 492010,Shri Narayan Prasad Awasthi Govt. Ayurved College, G.E. Road, Raipur C.G.) 492010 | Raipur | Chhattisgarh | 492010 | 15 | 90 | - |
Authority Records
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Documents 7
GeM-Bidding-9821442.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar deployments
Financial statements (audited or management)”
EMD payment proof (DD/online transaction)
Technical bid documents and compliance certificates
OEM authorization letters
Proof of functional Service Centre (state-wise) or plan to establish within 30 days
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Intended Application | A Video Conferencing Camera are digital camera specially designed for use in video conferencing application. |
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 10X, 12X, 16X, 20X, 22X, 30X Or higher |
| Genric | Field of View (Degree) | 45-60 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for video conferencing equipment tender in Raipur 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹84,980, OEM authorizations, and technical compliance documents. Ensure service centre readiness in Chhattisgarh, provide site feasibility acknowledgement, and comply with 25% quantity option terms. Follow installation address at Govt. Ayurved College, Raipur.
What documents are required for Raipur health tender participation?
Submit GST certificate, PAN, past supply experience, audited financials, EMD proof (DD/online), OEM authorization, technical bid, and service-centre proof. Include installation/commissioning plan if applicable and acknowledgement of site feasibility per ATC requirements.
What are the technical specifications for video conferencing cameras in this tender?
Cameras must support PTZ, maximum resolution per unit as stated, optical zoom range, Field of View in degrees, and on-site warranty. Also required are HDMI connectivity, OPS slot (optional), and microphone compatibility including cascading capability for multi-unit setups.
What are the delivery terms and extension rules for quantity variations?
Quantity may vary by up to 25% during contract. Delivery period adjustments are calculated as (increased quantity/original quantity) × original period, with a minimum extension of 30 days; original delivery timelines apply unless extended by official clause.
What is the EMD amount and submission method for the Raipur tender?
EMD is ₹84,980. Submit via Demand Draft in favor of PRINCIPAL GOVT AYURVEDIC COLLEGE, RAIPUR or online; upload scanned proof with bid and deliver the hard copy within 5 days post bid end date or bid opening date.
Are service centres required in the state for this procurement?
Yes. Bidder/OEM must have a functional service centre in the state of each consignee location or establish one within 30 days of award; payment release contingent on providing documentary evidence of the service centre.
What installation details are specified for the Raipur site?
Installation and commissioning, if covered, must occur at Govt. Ayurved College, G E Road, Raipur. An acknowledgment of site feasibility and adherence to specified board accessories is required as per ATC.
What are the warranty expectations for on-site support in this tender?
On-site warranty is demanded across applicable components with terms defined in the ATC; the supplier must provide service support within the state and meet hardware/software warranty durations as per contract.