Tender Overview
The procuring organization is Gondia District Panchayats under the Department of Panchayati Raj, seeking services related to Repair, Maintenance, and Installation of Plant/Systems/Equipments for Gram Panchayat and School Shed Tin 10 by 12 structures. The tender outlines a flexible contract framework with a potential 25% increase/decrease in quantity or duration at contract issuance and post-issuance, requiring bidders to accept revised scope. A dedicated/ toll-free service line must be provided by the bidder or OEM for support. The award authority reserves the right to accept or reject bids in whole or part, and to debar for misconduct up to 2 years. No BOQ items are listed, suggesting a general service/specification scope rather than itemized equipment. The Terms emphasize compliance, ethics, and a non-compensatory submission process while enabling post-bid adjustments. Key differentiators include the scale of service provisioning, mandatory certificates, and the right to re-bid or fragment awards.
Technical Specifications & Requirements
- No technical specifications are provided in the BoQ; bidders should anticipate scope covering repair, maintenance, and installation of basic plant/equipment for Gram Panchayat and School Shed Tin structures.
- Mandatory components from terms include a dedicated service contact, full certificate uploads, and adherence to attributions in the ATC clauses. The contract may require service responsiveness and post-sale support.
- Ensure readiness to support generic installation/maintenance with potential escalation procedures and approval processes. Emphasize bidder capability in civil/structural repairs for tin sheds, basic electrical/mechanical maintenance, and warranty considerations.
- Due to unspecified items, emphasize capability to deliver across multiple locations, with clear project planning, risk management, and safety compliance in scope.
Terms, Conditions & Eligibility
- Bid flexibility: contract quantity/duration may change up to 25%; acceptance of revised scope is mandatory.
- Certificates: upload all required certificates/documents per bidding documents, ATC, and corrigenda.
- Service & Support: provide a dedicated toll-free/phone line for post-award support (OEM/bidder responsibility).
- Right of acceptance/rejection: buyer may partially/fully accept bids without assigning reason; failure to comply may lead to disqualification.
- Debarment: potential 2-year exclusion for frivolous or manipulative conduct; no compensation for tender preparation.
- Past performance & pricing: buyer may consider past performance; discounts to be shown in price format if offered.
- Ensure ethical bidding and thorough document review; notices of compliance required for material quality.
