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Hindustan Petroleum Corporation Ltd Electrical Maintenance & Testing Services Tender Chennai Tamil Nadu 2025

Bid Publish Date

24-Nov-2025, 3:59 pm

Bid End Date

04-Dec-2025, 4:00 pm

Location

CHENNAI , TAMIL NADU
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Progress

Issue24-Nov-2025, 3:59 pm
AwardPending
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Quantity

4922

Category

ELECTRICIAN MAN DAY 1ST YEAR

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical standards: Not specified (no IS/ISO numbers listed)
  • • Special clauses: 25% quantity increase/decrease option; 7-day delivery after delivery advice
  • • Eligibility: no liquidation or bankruptcy status; turnover evidence required
  • • Warranty/AMC: not specified; confirm post-award terms
  • • Penalties: not specified; verify LD clauses during bid submission
  • • Delivery/Installation: on-demand basis; 7-day turnaround; 25% quantity flex
  • • Payment terms: GST handling clarified; reimbursement per actuals or quoted rate

Categories 36

TREATMENT OF DRINKING WATER OIL REGENERATION ELECTRICAL ELECTRICAL WIRE XLPE CABLE ELECTRICAL TESTING SKILLED MANPOWER MAINTENANCE OF ELECTRICAL APFC PANEL VACUUM CIRCUIT BREAKER BRANDY INFRARED TEMPERATURE METER SKILLED PERSONNEL EQUIPMENT CABLE AWM WIRE RELAY TESTING AROMATIC SPIRIT WIRING HARNESS CABLE FAULT POWER CABLE THERMAL IMAGING SYSTEMS ACB ELECTRICAL CONDENSER BREAK DOWN VOLTAGE TESTING DRINKING WATER SYSTEM CAPACITOR ELECTRICAL PRODUCTS WIRING ASSEMBLY PEB RESISTANCE METER DRINKING WATER SUPPLY GEYSER HARMONIC FILTER GINNING OIL SWITCH GEAR

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for comprehensive electrical maintenance and testing services conducted on an as-needed basis at Chennai, Tamil Nadu. Scope includes electrician man-day support (first and second year), filtration testing of oil, thermography, polarization index testing, relay testing, earth pit testing, insulation resistance testing of electrical mats, and OLTC service, LT cable integrity checks, ACB/VCB servicing, and capacitor bank maintenance up to 125kVAr. The engagement may adjust quantities by up to 25%, with delivery starting after the delivery advice and requiring a strict 7-day turnaround for on-demand requirements. No explicit itemized BOQ values are provided; bidders should align pricing to anticipated maintenance windows and scope breadth. Unique delivery flexibility and extended quantity clauses differentiate this tender, alongside GST considerations and bidder turnover prerequisites.

Technical Specifications & Requirements

  • Organization: Hindustan Petroleum Corporation Ltd (HPCL)
  • Location: Chennai, Tamil Nadu
  • Category/Scope: Electrical maintenance and testing services including man-day electrical work and specialized tests (filtration oil testing, thermography, polarization index, relay testing, earth pits, insulation resistance for mats, OLTC, LT cables, ACB/VCB, capacitor banks)
  • Delivery window: on an as-needed basis; 7 days from delivery advice
  • Option clause: quantity may increase up to 25% during contract; extended delivery time proportional to quantity
  • GST guidance: bidders to determine GST; reimbursement as per actuals or applicable rates, capped to quoted GST
  • Turnover requirement: average annual turnover over the last 3 financial years as per bid document; CA certificate or audited statements acceptable
  • Minimum compliance: no explicit product specs; bidders must demonstrate capability to perform high-voltage electrical maintenance and testing across listed equipment

Terms, Conditions & Eligibility

  • EMD/Financial security: not specified in data; bidders should align with HPCL procurement norms
  • Delivery terms: 7 days from delivery advice; on-demand basis
  • Bidder qualifications: not under liquidation, court receivership, or bankruptcy; must upload undertaking
  • Documents with bid (Vendor Code Creation): PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
  • Turnover criterion: average turnover over last 3 years; certified statements acceptable
  • GST and invoicing: GST paid as per actuals or applicable rate; reimbursement as per bid terms
  • Warranty/penalties: not specified in provided data; bidders should seek HPCL guidance on LD or warranty terms

Key Specifications

  • Electrical maintenance and testing services for high-voltage equipment

  • Oil filtration testing, thermography, polarization index testing, relay testing

  • Earth pit testing, insulation resistance testing of electrical mats

  • General OLTC service, LT cable insulation checks, ACB/VCB testing and servicing

  • Capacitor bank servicing up to 125 kVAr

Terms & Conditions

  • Option clause allows up to 25% quantity variation during contract

  • 7-day delivery from delivery advice for on-demand work

  • GST handling is bidder-responsible with reimbursement per actuals or rates

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable rates; bidder to quote GST percentage; no fixed GST assumption

Delivery Schedule

Delivery on an as-needed basis; 7 days from delivery advice; option quantity adjustments up to 25%

Penalties/Liquidated Damages

No explicit LD mentioned; verify with procurement during bid submission

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Minimum average turnover over last 3 financial years as per bid document

  • GST registration and PAN required; EFT mandate submission

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ELECTRICIAN MAN DAY 1ST YEAR , OVERTIME HOUR 1ST YEAR , FILTRATION TESTING OF OIL 1ST YR , THERMOGRAPHY OF EQUIPMENT , POLARIZATION INDEX TEST , RELAY TESTING 1ST YEAR , EELECTRICIAN MAN DAY 2ND YEAR , OVERTIME HOUR 2ND YEAR , FILTRATION TESTING OF OIL 2ND YR , THERMOGRAPHY OF EQUIPMENT 2ND , POLARIZATION INDEX TEST 2ND YEAR , RELAY TESTING 2ND YEAR , EARTH PIT TESTING 1ST YEAR , EARTH PIT TESTING 2ND YEAR , INSULATION RESISTANCE TESTING OF ELECTRICAL MAT 1ST YEAR , INSULATION RESISTANCE TESTING OF ELECTRICAL MAT 2ND YEAR , General service of OLTC , IR value check of cable LT , ACB testing and servicing , VCB testing and servicing , Capacitor bank servicing 125kvr

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 4

GeM-Bidding-8628478.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

ELECTRICIAN MAN DAY 1ST YEAR

As per Tender attached document

700 eac Delivery: 730 days
#2

OVERTIME HOUR 1ST YEAR

As per Tender attached document

1,250 mh Delivery: 730 days
#3

FILTRATION TESTING OF OIL 1ST YR

As per Tender attached document

1 ls Delivery: 730 days
#4

THERMOGRAPHY OF EQUIPMENT

As per Tender attached document

20 eac Delivery: 730 days
#5

POLARIZATION INDEX TEST

As per Tender attached document

125 eac Delivery: 730 days
#6

RELAY TESTING 1ST YEAR

As per Tender attached document

1 eac Delivery: 730 days
#7

EELECTRICIAN MAN DAY 2ND YEAR

As per Tender attached document

700 eac Delivery: 730 days
#8

OVERTIME HOUR 2ND YEAR

As per Tender attached document

1,250 mh Delivery: 730 days
#9

FILTRATION TESTING OF OIL 2ND YR

As per Tender attached document

1 ls Delivery: 730 days
#10

THERMOGRAPHY OF EQUIPMENT 2ND

As per Tender attached document

20 eac Delivery: 730 days
#11

POLARIZATION INDEX TEST 2ND YEAR

As per Tender attached document

125 eac Delivery: 730 days
#12

RELAY TESTING 2ND YEAR

As per Tender attached document

1 eac Delivery: 730 days
#13

EARTH PIT TESTING 1ST YEAR

As per Tender attached document

170 eac Delivery: 730 days
#14

EARTH PIT TESTING 2ND YEAR

As per Tender attached document

170 eac Delivery: 730 days
#15

INSULATION RESISTANCE TESTING OF ELECTRICAL MAT 1ST YEAR

As per Tender attached document

40 eac Delivery: 730 days
#16

INSULATION RESISTANCE TESTING OF ELECTRICAL MAT 2ND YEAR

As per Tender attached document

40 eac Delivery: 730 days
#17

General service of OLTC

As per Tender attached document

2 eac Delivery: 730 days
#18

IR value check of cable LT

As per Tender attached document

300 eac Delivery: 730 days
#19

ACB testing and servicing

As per Tender attached document

2 eac Delivery: 730 days
#20

VCB testing and servicing

As per Tender attached document

2 eac Delivery: 730 days
#21

Capacitor bank servicing 125kvr

As per Tender attached document

2 eac Delivery: 730 days

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Required Documents

1

PAN Card

2

GST Certificate/GSTIN

3

Cancelled Cheque

4

EFT Mandate (certified by Bank)

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

Bidder undertaking of not being under liquidation or bankruptcy

7

Vendor Code Creation documents as specified (if applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HPCL electrical maintenance tender in Chennai Tamil Nadu 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and 3-year turnover evidence (audited balance sheets or CA certificate). Ensure capability for high-voltage maintenance, comply with the 25% quantity option, and meet 7-day delivery after delivery advice. Submit formation details and vendor code documents as required.

What documents are required for HPCL vendor code creation in Chennai?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank. Provide turnover evidence for the last 3 financial years and an undertaking confirming no liquidation or bankruptcy. These documents accompany the bid for HPCL procurement in Tamil Nadu.

What are the on-demand delivery terms for HPCL Chennai maintenance bids?

Delivery is on an as-needed basis with a strict 7-day delivery window from the delivery advice. The contract allows quantity variation up to 25% and requires bidders to plan resources accordingly to meet short-notice requests.

Which tests are included under HPCL electrical maintenance in Tamil Nadu 2025?

Tests include filtration oil testing, thermography, polarization index testing, relay testing, earth pit testing, insulation resistance testing of mats, OLTC service, LT cable checks, ACB/VCB servicing, and capacitor bank servicing up to 125kVAr.

How does the 25% quantity option affect HPCL bidding in Chennai?

The option clause permits increasing or decreasing ordered quantity by up to 25% during contract execution, with delivery time adjusted using a proportional formula, ensuring a minimum of 30 days if initial period is short.

What are the GST requirements for HPCL procurement in Tamil Nadu 2025?

Bidders must determine applicable GST and HPCL will reimburse as actuals or at the quoted rate, whichever is lower. Ensure accurate GST percentage is quoted in the bid and supported by correct GSTIN.

What turnover evidence is required for HPCL Tamil Nadu bids?

Submit audited balance sheets for the last 3 financial years or a CA/Cost Accountant certificate indicating turnover. If the company is under 3 years old, use turnover from completed years post-incorporation.

What is required for proof of eligibility in HPCL Chennai electrical bid?

Provide non-liquidation/ no-bankruptcy undertaking, PAN, GSTIN, bank EFT mandate, and 3-year turnover evidence. Confirm capability for high-voltage electrical work and compliance with bid terms during submission.

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