Director General Of National Cadet Corps Laptop Procurement Gorakhpur Uttar Pradesh ISO 9001 2025
Bid Publish Date
02-Dec-2025, 11:10 am
Bid End Date
13-Dec-2025, 1:00 pm
Location
Progress
RATender Overview
The Director General Of National Cadet Corps (DGNCC) in the Department of Defence invites a laptop procurement for delivery to Gorakhpur, Uttar Pradesh 273001. The scope centers on laptop supply with a 25% quantity option during contract placement and currency. Bidders must meet ISO 9001 certification, supply a Material Test Certificate, and provide a dedicated service channel. The contract demands a 2-year OEM warranty with India-based after-sales support and mandatory service centers in each consignee state, or on-site warranty where applicable. A robust installation/commissioning framework and dedicated after-sales resources are required to ensure timely support. Unique terms include an option clause for quantity adjustments and a 30-day minimum additional delivery timeline if extended.
Technical Specifications & Requirements
- Standards: ISO 9001 certification for bidder or OEM
- Quality documentation: Material Test Certificate to accompany supply; lab results govern acceptance
- Service & Support: Dedicated toll-free support; functional service center in each consignee state (30 days post-award if not existing)
- Warranty: 2-year warranty from final acceptance or post-installation, with OEM certificates at delivery
- OEM/Imported Products: Indian registered office required for after-sales service; certificate to be submitted
- Additional context: No BOQ items are listed; the start/end dates are not specified; EMD/estimate values are not disclosed.
Terms & Eligibility
- Option Clause: Quantity may vary ±25% at contract award and during contract; delivery time scales with added quantity, minimum 30 days
- Standards/Compliance: ISO 9001; Material Test Certificate; service center requirement in-state
- Delivery & Installation: Delivery timeline ties to the last date of the original delivery order; installation/testing may be included
- Warranty/After-Sales: 2-year OEM warranty; detailed service center information to be uploaded with bid
- Documentation: OEM authorization, GST/PAN, experience certificates, financial statements, EMD documents, and technical bid materials
Key Specifications
-
- Product category: Laptops (procurement by DGNCC, Department of Defence, Gorakhpur, UP)
-
- Standards: ISO 9001 certified bidder or OEM
-
- Quality certifications: Material Test Certificate (MTC) to be submitted with delivery
-
- Warranty: 2 years from final acceptance or after installation/commissioning (where included)
-
- Service capability: Dedicated toll-free support; functional service center in each consignee state (establish within 30 days if not present)
-
- Imported products: OEM must have registered office in India for after-sales service
Terms & Conditions
-
Option clause allows ±25% quantity change at contract award and during currency
-
30-day minimum extension window if extended delivery is exercised
-
ISO 9001 certification required for bidder or OEM
-
Material Test Certificate mandatory; lab results govern acceptance
-
2-year OEM warranty with documented service centers in-state
Important Clauses
Payment Terms
Not specified in tender text; bidders should anticipate standard govt terms per RFP, with delivery-linked payments and possible advance as per contract
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; implied adherence to contractual delivery timelines and performance obligations via option clause
Bidder Eligibility
-
ISO 9001 certification either in bidder or OEM
-
Demonstrated service capability with toll-free support and state-wise service centers
-
Indian registered office for imported product OEMs and after-sales service capability
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AKSHAT TRADERS Under PMA | Make : LaptopHub Model : Laptop Caddy Title : LAPTOP | 13-12-2025 10:06:49 | |
| 2 | ATHARVA TECH MINDS PRIVATE LIMITED Under PMA | Make : Apple Model : LAPTOP APPLE MAC BOOK M4 CHIP 13" Title : LAPTOP | 08-12-2025 15:53:55 | |
| 3 | BHAGAT RAM JAWALA PARSHAD Under PMA | Make : NA Model : LAPTOP Title : LAPTOP | 13-12-2025 10:39:47 | |
| 4 | HAZZALE BLUE TRADING PRIVATE LIMITED Under PMA | Make : hp Model : LAPTOP Title : LAPTOP | 06-12-2025 16:28:30 | |
| 5 | UTTIROYAL CONSTRUCTION PRIVATE LIMITED Under PMA | Make : ASUS Model : Asus Zenbook Oled 2024 Ai Pc Touchscreen Intel Cor Title : LAPTOP | 12-12-2025 18:16:03 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | AKSHAT TRADERS Under PMA Winner | ₹99,000 | Item Categories : LAPTOP |
| L2 | BHAGAT RAM JAWALA PARSHAD Under PMA | ₹1,00,000 | Item Categories : LAPTOP |
| L3 | UTTIROYAL CONSTRUCTION PRIVATE LIMITED Under PMA | ₹1,20,000 | Item Categories : LAPTOP |
🎉 L1 Winner
AKSHAT TRADERS Under PMA
Final Price: ₹99,000
Reverse Auction Schedule
Start
24-Dec-2025, 1:00 pm
End
25-Dec-2025, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LAPTOP
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-8660425.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
13-Dec-2025, 7:30 am
Opening Date
13-Dec-2025, 8:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar laptop supply projects
Financial statements (audited if available)
EMD submission document (if applicable)
Technical bid document
OEM authorization/cendorization letter
Material Test Certificate (MTC) to accompany supply
Proof of dedicated service center presence in each consignee state (or plan to establish within 30 days of award)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the laptop tender in Gorakhpur 2025 with ISO 9001?
Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorization. Ensure ISO 9001 certification is held by bidder or OEM, include Material Test Certificate with supply, and demonstrate a toll-free support line and state-wise service centers per tender terms.
What documents are required for DGNCC laptop procurement in UP?
Required documents include GST registration, PAN, experience certificates for similar laptop supply, audited financial statements, EMD document, technical bid, OEM authorization, and Material Test Certificate. Also provide proof of service centers or a plan to establish within 30 days of award.
What are the technical specifications for ISO 9001 laptops in this tender?
The tender requires ISO 9001 certification for bidder or OEM and a Material Test Certificate with the supply. Although BOQ items are not listed, the emphasis is on quality management and traceable material tests to meet acceptance criteria.
When is the delivery timeframe for quantity adjustments under the option clause?
Delivery time adjusts with quantity changes: actual extension follows (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. This applies when the purchaser exercises the option clause during contract execution.
What is the warranty requirement for the laptop tender in UP?
A 2-year OEM warranty is required from final acceptance or after installation and commissioning. OEM warranty certificates must be supplied at delivery, with a robust after-sales service network and installation support documented.
Are imported laptops allowed and what is required for after-sales service?
Imported laptops require an OEM with a registered office in India for after-sales service. Submit the requisite certificate confirming India-based support, plus install/commissioning documentation and local service center details.
What ensures acceptance of delivered laptops under this tender?
Acceptance hinges on a Material Test Certificate and lab results deemed sole criteria by the buyer’s lab. Ensure ISO 9001 compliance, OEM warranty readiness, and presence of service centers to support acceptance and ongoing maintenance.
What delivery terms apply if quantity is increased during contract?
The purchaser can increase order quantity by up to 25% at contract award or during currency, with delivery terms adjusted proportionally. The minimum extended delivery time is 30 days, unless original period is longer.