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Navodaya Vidyalaya Samiti Gujarat Software Procurement Tender 2025 – Pre-Bid Demo, ISI/AAA standards, Gujarat vendor required

Bid Publish Date

11-Dec-2025, 7:56 pm

Bid End Date

01-Jan-2026, 8:00 pm

Location

SABAR KANTHA , GUJARAT

Progress

Issue11-Dec-2025, 7:56 pm
Technical29-12-2025 16:58:33
Financial
Award09-Jan-2026, 12:43 am
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Quantity

5

Category

Network Monitoring and Control Software

Bid Type

Two Packet Bid

Key Highlights

  • • VENDOR LOCATION REQUIREMENT: Gujarat registered office and Gujarat-based supplier priority
  • • MANDATORY PRE-BID DEMO: Live presentation at buyer’s site; Presentation Certificate required
  • • SOFTWARE-ONLY TENDER: Exclusively for software products; hardware not accepted
  • • LICENSING & DEPLOYMENT: Rates must cover deployment, customization, installation, training, and updates
  • • DOCUMENTS: Udyam MSME, PAN, and Presentation Certificate required for eligibility
  • • GEM GOI COMPLIANCE: Must adhere to GeM Guidelines and Government tender rules
  • • TIMELINE FLEXIBILITY: Deployment and updates within buyer-specified timeframes
  • • SAMPLING: High-quality sample submission required; non-compliant samples rejected
  • • LOCAL PRIORITY: Gujarat vendors prioritized; vendor must be registered in Gujarat

Categories 18

NETWORK GATEWAY INTERNET COMPUTERS DOCUMENT SCANNING GAMES DATA BACK UP ELECTROMECHANICAL MACHINERY MULTIFUNCTION PRINTERS BRICK MIS MANAGEMENT SOFTWARE ELECTRONIC PRODUCTS AND APPLIANCES BLOCKS WEB INTERNET MONITORING LAN LOGO DESIGN FIREWALL

Tender Overview

Navodaya Vidyalaya Samiti (Department of School Education and Literacy) in Sabarkantha, Gujarat invites bids for software-based solutions across five items including Fingers Computer Mouse, Network Monitoring and Control Software, AI English Learning Portal, Quick Heal Antivirus, and NPAV Total Antivirus. The tender emphasizes mandatory Pre-Bid Demo Presentation at the buyer’s location, with a Presentation Certificate required for eligibility. Vendors must have a registered office in Gujarat and comply with GeM Guidelines and GOI tender rules. Key differentiators include locality preference for Gujarat vendors and a requirement to deliver integrated software with licensing, deployment, and training included in the quoted price. The bid scope is contingent on buyer-directed licensing and current needs; samples and live demonstrations are mandatory for eligibility. A total of five items indicates a multi-product procurement with unified deployment and support expectations.

Technical Specifications & Requirements

  • Product categories: Fingers Computer Mouse, Network Monitoring and Control Software, AI English Learning Portal, Antivirus solutions (Quick Heal, NPAV Total Antivirus)
  • Mandatory steps: Pre-Bid Demo Presentation at buyer location; presentation certificate to qualify
  • Deployment expectations: software deployment, updates, and support within the buyer’s time frame; training included in pricing
  • Licensing scope: rates cover deployment, customization, installation, and training for Gujarat-based institutions
  • Compliance: adhere to GeM Guidelines and GOI tender rules; priority given to Gujarat vendors; no online demos
  • Documentation: require Udyam MSME, PAN, and buyer-issued Presentation Certificate for eligibility

Terms, Conditions & Eligibility

  • Udyam MSME status, PAN, and Presentation Certificate are mandatory for bid eligibility
  • Only vendors with a physically registered office in Gujarat may participate
  • Live Pre-Bid Demo Presentation at buyer’s location; Sample to be submitted as requested
  • Bids must include full software licensing, deployment, training, and ongoing updates
  • Compliance with GeM Guidelines and GOI tender rules is required; no online demos
  • Local vendor priority to Gujarat-based manufacturers and suppliers

Key Specifications

  • Product names and categories: Fingers Computer Mouse; Network Monitoring and Control Software; AI English Learning Portal; Quick Heal Antivirus; NPAV Total Antivirus

  • Quantities: not specified; 5 total items in BOQ with N/A quantities

  • Estimated value: not disclosed

  • Experience: pre-bid demo and presentation certificate required

  • Standards/Compliance: GeM Guidelines; GOI tender rules

  • Delivery: deployment and updates to be completed within buyer's specified timeframe

Terms & Conditions

  • EMD: Not specified within provided data; bid requires eligible credentials instead

  • Delivery: software deployment, installation, training included in quoted price; updates within timeframe

  • Documentation: mandatory Udyam MSME, PAN, Presentation Certificate; Gujarat address proof

Important Clauses

Payment Terms

Not specified in data; bids must include deployment, training, and updates priced inclusively

Delivery Schedule

Delivery and deployment to Gujarat-based institutions; timeframes to be given by buyer

Penalties/Liquidated Damages

Not specified in data; penalties likely per GeM and GOI tender rules

Bidder Eligibility

  • Must have registered office in Gujarat

  • Must submit Udyam MSME certificate, PAN, and Presentation Certificate

  • Must complete compulsory Pre-Bid Demo Presentation at the buyer’s location

Documents 5

GeM-Bidding-8703836.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fingers Computer Mouse A computer mouse is a handheld pointing device that allows the user to control the cursor on a computer screen. It typically includes two or more buttons and a scroll wheel that helps in navigating through files or web pages. Modern mice use optical or laser sensors to track movement with high accuracy. 1 psc jnvsabarkanthabuyer1 15
2 Network Monitoring and Control Software The institution needs a locally installed network monitoring and control software made for educational environments. The software must manage up to 60 computers within the school LAN or Wi Fi network and must work fully offline without using any cloud service or third party system to ensure secure operation. 1 software package jnvsabarkanthabuyer1 15
3 AI English Learning Portal An interactive software that helps students improve their English skills using AI. It includes grammar correction, pronunciation checks, tenses practice, vocabulary games, conversation role play, phrase karaoke, dictionary, and engaging exercises. It works on any internet enabled device. A detailed explanation is provided in the Technical Document. 1 portal jnvsabarkanthabuyer1 15
4 Quick Heal Antivirus Quick Heal Antivirus Pro is an AI powered cloud based security software made for PCs. It offers 360 degree real time protection against threats like malware, viruses, ransomware, and phishing. It includes advanced anti ransomware and anti phishing features, blocks harmful websites, and protects the computer from malware through USB drives. 1 license jnvsabarkanthabuyer1 15
5 NPAV Total Antivirus NPAV Total Security is a multilayered cybersecurity software that provides full protection against viruses, ransomware, malware, and other online threats for PCs. It offers features such as real time scanning, firewall management, anti phishing, and parental controls. It also includes tools for data backup, privacy protection, and system optimization to keep devices secure and running smoothly. 1 license jnvsabarkanthabuyer1 15

Required Documents

1

Udyam MSME registration certificate

2

Permanent Account Number (PAN) card

3

Presentation Certificate issued by the Buyer after pre-bid demo

4

Registered office proof in Gujarat (address and GSTIN where applicable)

5

Licensing and software compliance certificates for all proposed modules

6

Evidence of deployment capability and training capability

7

Any OEM authorizations or software vendor affiliations

8

GST registration certificate and financial statements (as applicable)

Technical Results

S.No Seller Item Date Status
1ARCHI INFOTECH   Under PMA-29-12-2025 16:58:33Qualified
2RATHOD SOFTWARE   Under PMA-28-12-2025 23:33:03Qualified
3VRAJ INFOTECH   Under PMA-29-12-2025 21:15:53Qualified

Financial Results

Rank Seller Price Item
L1ARCHI INFOTECH(MSE,MII)( MSE Social Category:General )    Under PMA₹1,20,926Item Categories : Fingers Computer Mouse,Network Monitoring and Control Software,AI English Learning Portal,Quick Hea
L2RATHOD SOFTWARE (MSE,MII)( MSE Social Category:OBC )    Under PMA₹1,33,720Item Categories : Fingers Computer Mouse,Network Monitoring and Control Software,AI English Learning Portal,Quick Hea
L3VRAJ INFOTECH (MSE,MII)( MSE Social Category:General )    Under PMA₹1,52,952Item Categories : Fingers Computer Mouse,Network Monitoring and Control Software,AI English Learning Portal,Quick Hea

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to participate in Navodaya Vidyalaya Samiti software tender Gujarat 2025?

Bidders must ensure registered office in Gujarat, submit Udyam MSME, PAN, and obtain a Presentation Certificate after the mandatory pre-bid demo at the buyer’s site. The tender requires software modules with licensing, deployment, training, and ongoing updates, per GeM and GOI tender rules.

What documents are required for Gujarat software tender submission?

Required documents include Udyam MSME registration, PAN card, GST, Presentation Certificate from pre-bid demo, proof of Gujarat address, OEM authorizations, and evidence of deployment/training capabilities. All licenses and software compliance certificates must be included with the bid.

What are the technical requirements for the software modules in this tender?

Modules include Fingers Computer Mouse, Network Monitoring and Control Software, AI English Learning Portal, and antivirus solutions from Quick Heal and NPAV. Bids must include licensing details, deployment plan, installation steps, training program, and ongoing update commitments as per buyer's needs.

When is the pre-bid demo and how does it affect eligibility?

Pre-bid demo is mandatory at the buyer’s location. Only vendors presenting satisfactorily and obtaining a Presentation Certificate will be eligible to submit bids. Online demos are not permitted; schedule must align with buyer availability.

What are the payment terms and cost inclusions for this procurement?

Pricing must be inclusive of deployment, customization, installation, and training. Specific payment terms are not disclosed; bidders should anticipate terms aligned with GeM GOI guidelines and the buyer’s internal policy, including delivery-based milestones.

Is there a local vendor priority for Gujarat suppliers in this tender?

Yes. Gujarat-based vendors are given priority per the buyer’s regional preference policy. Bid submissions from manufacturers or suppliers with registered Gujarat offices are favored, subject to meeting all other eligibility criteria and demo requirements.

What licenses and certifications are required for antivirus software in this tender?

Bidders must provide genuine antivirus licenses (Quick Heal NPAV Total Antivirus) with valid activation and maintenance contracts. Compliance with GeM GOI guidelines and supplier’s licensing terms is required, along with OEM authorizations for all security software modules.

How can I ensure compliance with GeM Guidelines for this tender?

Ensure all bid submissions follow GeM Guidelines and GOI tender rules, including compulsory pre-bid activities, sample submissions, and location-based eligibility criteria. Maintain transparency in pricing, deployment timelines, and licensing terms to qualify for evaluation.

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