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Directorate Of Medical Education Madhya Pradesh procurement: Entry/Mid Level Desktop PCs, All-in-One PCs, Laptops, UPS, and MF Printers Tender 2026

Bid Publish Date

11-Feb-2026, 10:30 pm

Bid End Date

25-Feb-2026, 9:00 pm

Location

SAGAR , MADHYA PRADESH
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Progress

Issue11-Feb-2026, 10:30 pm
Technical25-02-2026 14:51:22
Financial
Award12-Mar-2026, 4:34 am
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Quantity

83

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 6

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Directorate Of Medical Education Government Of Madhya Pradesh invites bids for multiple IT hardware categories, including Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Line Interactive UPS with AVR (V2), Entry and Mid Level Laptop/Notebook, and Multifunction Printers (Print/Scan/Copy). The procurement scope spans desktop PCs, laptops, UPS systems, and MFPs, intended for government medical education facilities in Madhya Pradesh. The tender emphasizes OEM warranty terms, pre-loaded operating systems, RAM/ROM configurations, and connectivity details, with a flexible quantity clause allowing up to 25% variation. The bidder must align with specified technical parameters and delivery considerations while adhering to the buyer’s option clause during contract execution.

The opportunity targets suppliers capable of delivering complete ICT workstations and peripheral bundles under single or multiple line items, with emphasis on standardised configurations, certified operating systems, and robust after-sales support in MP. The key differentiator is the breadth of hardware categories under one procurement and the inclusion of a delivery-extension mechanism to accommodate varying order quantities.

Technical Specifications & Requirements

  • Organization: Directorate Of Medical Education Government Of Madhya Pradesh
  • Product categories: Desktop Computers, All-in-One PCs (V2), Line Interactive UPS with AVR (V2), Laptops/Notebooks (Q2), Multifunction Printers (Print/Scan/Copy) (Q2)
  • Core specs focus areas: Factory pre-loaded OS, RAM and storage details (RAM size, SSD/HDD capacities), USB Type A ports (3.2 Gen 1), monitor availability and display size in cm/inches, on-site OEM warranty (in years), AVR output and total harmonic distortion, and printer speeds per ISO/IEC 24734 for A4/A3 sizes
  • Delivery terms: option to increase quantity up to 25% and adjustment of delivery period, with minimum 30 days added if extension occurs
  • Warranty: on-site OEM warranty; battery warranty terms for UPS batteries; vendor to provide standard SLA packages
  • Compliance: operating system certified by OEM, device connectivity specs, and standard peripherals

Terms, Conditions & Eligibility

  • EMD: not explicitly stated in data; bidders should prepare as per standard practice for government tenders
  • Quantity variation: up to 25% increase/decrease at contract placement and during currency
  • Delivery: extended delivery time calculations based on original quantity and period, minimum 30 days
  • Payment terms: not specified; bidders should seek standard government payment cycles aligned with delivery milestones
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bid documents, and EMD proof
  • Warranty/penalties: on-site OEM warranty; battery warranty during delivery; SLA/LD terms not specified but expected per standard practice

Key Specifications

    • Product/Category: Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Line Interactive UPS with AVR (V2), Entry and Mid Level Laptop/Notebook (Q2), Multifunction Printer (Print, Scan, Copy) (Q2)
    • Operating System: Factory Pre-loaded OS with certification by Desktop OEM
    • RAM: RAM Size (GB) specified per SKU; ensure compatibility with motherboard and OS
    • Storage: SSD capacity (GB) and HDD capacity (GB) as per BOQ/item; Type of storage installed
    • Ports: USB Type A Port (3.2 Gen 1) count
    • Display/Monitor: Monitor availability and display size in cm/inches
    • Warranty: On Site OEM Warranty (years); battery warranty for UPS battery
    • Printer: Print technology, paper size support, and ISO/IEC 24734 speeds (A4/B/W and Colour) with duplex capability
    • UPS: AVR voltage regulation, THD, backup time, and inverter efficiency
    • General: Original Document Feeder, number of main trays, and connectivity options
    • Standards: Pre-loaded OS certification and OEM branding requirements

Terms & Conditions

  • Option Clause: quantity may variably increase/decrease by up to 25% and delivery adjusted accordingly

  • Delivery: minimum 30 days extension rule; delivery period recalculated from last order date

  • Warranty: on-site OEM warranty for devices; battery warranty applicable to UPS units

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government practice (milestone-based payments after delivery and acceptance)

Delivery Schedule

Delivery period subject to option clause; extended time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard LD terms as per MP government procurement norms

Bidder Eligibility

  • Experience in supplying government-grade IT hardware (desktops, laptops, printers, UPS) to state/central agencies

  • Ability to provide OEM-authenticated pre-loaded operating systems and on-site warranty

  • Financial capacity to manage multi-category procurement with 25% quantity variation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)

Authority Records

MEDICAL EDUCATION DEPARTMENT

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Documents 9

GeM-Bidding-8971034.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 3 Point 5 inch 2 Or higher
PORTS Number of USB Type A Port (Version 3 point 2 Gen 1) 6 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

Required Documents

1

GST Certificate

2

Pan Card

3

Experience Certificates for similar hardware supply

4

Financial Statements (audited if available)

5

EMD/Security Deposit proof

6

Technical Bid Document

7

OEM Authorization/Dealership certificates

8

Certificate for Factory Pre-loaded Operating System

9

Warranty and Service Level Agreement (SLA) documents

Technical Results

S.No Seller Item Date Status
1
M.P. Sales and Services   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5"25-02-2026 14:51:22
2
MICRO COMPUTERS   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS24-02-2026 15:19:43
3
Shikhar Infotech   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS24-02-2026 17:26:08

Financial Results

Rank Seller Price Item
L1
M.P. Sales and Services   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Line Interactive UPS with AVR (V2),Entry an
L2
MICRO COMPUTERS   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Line Interactive UPS with AVR (V2),Entry an
L3
Shikhar Infotech   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Line Interactive UPS with AVR (V2),Entry an

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for IT hardware tender in Madhya Pradesh 2026 MP

Bidders must submit GST, PAN, experience and financial documents, OEM authorizations, and a technical bid. Ensure pre-loaded OS certification by the OEM, specify RAM/Storage configurations, UPS AVR capabilities, and printer speeds per ISO 24734. Prepare for up to 25% quantity variation and extended delivery rules.

What documents are required for Madhya Pradesh medical education hardware tender

Required documents include GST certificate, PAN card, experience certificates for similar supply, audited financial statements, EMD proof, technical bid, OEM authorization, OS certification, warranty details, and SLA commitments. Ensure all documents are current and match bid items for desktops, laptops, UPS, and MFPs.

What standards and certifications are required for the OEM OS in MP bid

Desktops and laptops must come with a factory pre-loaded OS certified by the OEM, with SAS/IS certification as applicable. Ensure IS or ISO compatibility for software and drivers, plus manufacturer warranty on-site terms. Confirm the OS license complies with government procurement policy.

What is the delivery extension rule for quantity variations in MP tender

The option clause allows up to 25% quantity variation. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions align with last order date, and total time may be extended accordingly.

What are the payment terms for Madhya Pradesh IT hardware supply

Payment terms are not specified in the data; bidders should expect government norms such as milestone-based payments upon delivery and acceptance, with possible 30-day payment cycles post-acceptance, subject to contract terms and SLA compliance.

Which items are covered under the MP procurement for 2026

The procurement covers Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Line Interactive UPS with AVR (V2), Entry/Mid Level Laptops, and Multifunction Printers (Print/Scan/Copy) (Q2). Each category requires OEM pre-loaded OS, specified RAM/Storage, and warranty commitments.

What are the key eligibility criteria for suppliers bidding MP IT hardware

Eligibility includes prior supply experience to government bodies for similar IT hardware, valid GST/PAN, financial stability, ability to meet OEM warranty requirements, and capability to handle up to 25% quantity variation with assured delivery timelines.

How to verify the OEM warranty and support commitments for MP hardware

Request OEM-authorized documentation validating on-site warranty terms, response times, parts availability, and service coverage. Cross-check with model-specific warranty certificates and ensure alignment with UPS battery and AVR performance guarantees for Line Interactive units.

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