Public Instruction Department Karnataka All-in-One PC (V2) & Multifunction Machine MFM (V2) Tender Bangalore 2025
Progress
Key Highlights
- • EMD amount explicitly stated as ₹24,000 for bid security
- • Delivery option permits 25% quantity variation during award and currency
- • Data Sheet upload mandatory to match product parameters
- • OEM/Manufacturer Authorization required for authorized distributors
- • Non-return of faulty HDD per buyer security policy
- • GST invoice and GST portal payment confirmation required on GeM
- • Scope includes Supply, Installation, Testing, and Commissioning
- • End User Certificate and turnover criteria specified (documented in bid)
Tender Overview
Public Instruction Department (Karnataka) invites bids for the procurement of an All-in-One PC (V2) and Multifunction Machine MFM (V2) to support education department operations in BANGALORE, KARNATAKA. The bid security is ₹24,000 (EMD). Scope includes supply, installation, testing, and commissioning of the specified systems with a data sheet requirement and OEM authorizations where applicable. A 25% quantity variation clause may be exercised at contract award and during currency, with delivery calculations anchored to the original delivery period. A data sheet/upload verification process is emphasized to prevent parameter mismatches.
Technical Specifications & Requirements
- Product categories: All-in-One PC (V2) and Multifunction Machine MFM (V2)
- Key inputs: Processor Number, RAM Type, RAM Size, Storage Type, Storage Capacity (GB), Display Size (inches)
- Peripherals: Mouse Connectivity, Keyboard Connectivity, Number of Ports, Stand, Print Technology, Type of Printing, Print Paper Size
- Performance: Minimum Print Speed ISO/IEC 24734 (A4 Mono/Color) and (A3 Mono/Color) and Auto Duplexing
- Imaging: Original Document Feeder Type and Number of Main Paper Tray
- Connectivity: Connectivity specifications
- System: Operating System (Factory Preloaded with Certification), RAM Capacity (GB), Display & Graphics Type
- Compliance: ensure compatibility with listed standards and OEM authorizations where required
Terms, Conditions & Eligibility
- EMD: ₹24,000; bid submission must include EMD details
- Turnover: minimum average annual turnover over last 3 years as indicated in bid document
- Data Sheet: mandatory upload aligning with offered product specifications
- End User Certificate & MA: End User Certificate per buyer format; Manufacturer/Original Equipment Manufacturer authorization required where applicable
- Non-return of HDD: policy applies to warranty replacements; ensure data security
- GST Invoicing: scanned GST invoice and GST portal payment confirmation required during GeM invoice generation
- Scope: price includes Supply, Installation, Testing, and Commissioning; delivery terms linked to option clause and original delivery period
- Delivery/Variant: option to increase quantity up to 25% at contracted rates; delivery calculation formula provided in terms
- Eligibility: bidder must not be under liquidation or similar proceedings; provide undertaking with bid
Key Specifications
-
All-in-One PC (V2) and Multifunction Machine MFM (V2) in scope
-
EMD: ₹24,000
-
Turnover requirement: as per bid document (last 3 years)
-
Data Sheet must align with offered parameters
-
OEM/MA authorization required for distributors
-
Non-return of faulty HDD as per security policy
-
Supply, Installation, Testing, and Commissioning included
Terms & Conditions
-
Option clause allows up to 25% quantity variation at contract and during currency
-
Bidder must upload Data Sheet and comply with parameter checks
-
End User Certificate and Manufacturer Authorization required where applicable
-
Non-return of used hard disks governed by buyer policy
-
GST invoicing with portal confirmation is mandatory
Important Clauses
Payment Terms
Bid terms require GST-compliant invoicing; payment terms as per GeM and contracted schedule
Delivery Schedule
Delivery period linked to original delivery date with extension rules for option clause; minimum 30 days when calculating additional time
Penalties/Liquidated Damages
Penalties/LD terms are implied within delivery and performance schedule; details not specified in the provided data
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
Audited turnover in line with bid document for last 3 years
-
Manufacturer Authorization for OEM/distributors where applicable
Tender Data
Bid Details
Quantity
12
Category
Multifunction Machine MFM (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
6
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-8464961.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
07-Nov-2025, 10:30 am
Opening Date
07-Nov-2025, 11:00 am
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate for turnover
Experience certificates of similar procurements
EMD submission document (₹24,000)
Data Sheet of offered product(s)
Technical bid documents
OEM authorization or Manufacturer Authorization (where applicable)
End User Certificate (buyer format)
GST invoice and GST payment confirmation screenshot
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI |
| Generic | Stand | Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot |
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the All-in-One PC tender in Bangalore?
Bidders must submit a complete bid with EMD of ₹24,000, provide Data Sheet matching specifications, and include OEM authorization if applicable. Ensure GST invoicing readiness, End User Certificate as per buyer format, and turnover evidence for last 3 years. Delivery, installation, and commissioning are scope items.
What documents are required for the Karnataka MFM bid?
Submit GST certificate, PAN, audited turnover or CA certificate for last 3 years, experience certificates of similar procurements, EMD ₹24,000, Data Sheet, technical bid, OEM authorization, End User Certificate, and GST invoice with GST portal payment proof.
What are the key technical specs for the All-in-One PC in this tender?
Specs cover Processor Number, RAM Type and size, Storage Type and capacity, Display Size, Graphics Type, Operating System with factory certification, and connectivity options. Ensure Auto Duplexing and appropriate print capabilities for the MFM when applicable, with data sheet alignment.
What is the EMD for the Karnataka education hardware tender?
The Earnest Money Deposit required is ₹24,000. Submit the EMD along with the bid in the prescribed format; ensure the payment method matches GeM portal requirements and attach the EMD document in bid submission.
What are the delivery terms and variation rights for this bid?
Contract allows up to a 25% variation in quantity either at award or during currency, with delivery time calculated from the original delivery period and a minimum 30-day extension, ensuring schedule flexibility for the purchaser.
What are the data sheet and authorization requirements for Karnataka bids?
Upload the product Data Sheet matching offered parameters; include OEM/MA authorization details for distributors. In case of mismatch, bids may be rejected. End User Certificate must be provided on the buyer’s format if requested.
When is the eligibility and turnover criteria applicable for this tender?
Bidder must show minimum average annual turnover over the last 3 years as per bid document and be free from liquidation or similar financial distress. Provide certified balance sheets or CA certificate indicating turnover figures relevant to the procurement year.