GEM

Police Commissioners Office Vadodara Catering Services Tender Veg Veg Breakfast Lunch Dinner 2025

Bid Publish Date

08-Dec-2025, 7:32 pm

Bid End Date

18-Dec-2025, 8:00 pm

EMD

₹1,70,000

Value

₹56,10,000

Location

VADODARA , GUJARAT

Progress

Issue08-Dec-2025, 7:32 pm
AwardPending
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Quantity

16000

Bid Type

Two Packet Bid

Categories 5

MINERAL WATER FOODS AND DRINKS BREAKFAST MINERAL CATERING SERVICE

Tender Overview

Organization: Police Commissioners Office Vadodara, under the Gujarat Home Department, invites bids for Duration Based Veg Catering Services including breakfast, lunch, snacks/tea, dinner and mineral water provisions (20 L jars, 1 L bottles, 500 mL, 250 mL). Estimated contract value: ₹5,610,000 with EMD ₹170,000. Location: Vadodara, Gujarat 390001. Scope covers daily meal services and bottled water as required, with quantity/period adjustments allowed up to 25% at contract issue and post-issuance. Unique feature: multiple meal timings and water bottle formats under one catering contract, with service support expectations and vendor presence in-state.

Technical Specifications & Requirements

  • Service type: Catering service (Veg) with breaks for breakfast, lunch, snacks/high tea, and dinner.
  • Water provisions: 20 L mineral water jars, 1 L mineral water bottles, 500 mL and 250 mL bottles as per requirement.
  • Contract flexibility: 25% quantity/duration adjustment allowed before/after contract issue.
  • Invoicing option: service providers may claim additional charges via excess settlement with supporting documents; total invoice value capped by order terms.
  • Compliance: vendor must maintain an office in the state of the consignee with documentary evidence; escalation matrix for service support must be provided. EMD via Account Payee DD payable to Commissioner Of Police, Vadodara City or online as per ATC.
  • Documentation: upload requisite certificates; past experience proof acceptable via contract copies, client execution certificates or third-party notes.

Terms, Conditions & Eligibility

  • EMD: ₹170,000; payment via DD in favor of Commissioner Of Police, Vadodara City or online; hard copy to be delivered within 5 days of bid end date.
  • Availability of service provider office in Gujarat (consignee state) required with documentary evidence.
  • Past project experience proof accepted as contract copy with invoice, execution certificate, or third-party notes.
  • Escalation matrix and service support contacts must be provided.
  • Non-upload of required certificates/documents may lead to rejection; ATC/Corrigendum clauses apply.

Key Specifications

  • Service type: Veg catering for multiple meals

  • Water formats: 20 L jars, 1 L bottles, 500 mL and 250 mL bottles

  • Estimated value: ₹5,610,000

  • EMD: ₹170,000

  • Delivery/operational footprint: in-state office required

  • Payment option: DD or online; reference to SBI account

Terms & Conditions

  • EMD of ₹170,000; DD payable to Commissioner Of Police, Vadodara City

  • 25% contract quantity/duration flexibility before contract issue

  • Excess settlement allowed with proper documentation and invoice limits

  • Vendor must maintain Gujarat-based office and escalation matrix

  • Submission of all certificates and past experience proofs

Important Clauses

Payment Terms

EMD ₹170,000 via DD or online; hard copy delivery within 5 days of bid end date; payments per tender terms

Delivery Schedule

Duration-based contract with 25% flex; delivery/serving as per requirement schedule; no fixed daily quantity stated

Penalties/Liquidated Damages

Not explicitly detailed; adhere to standard government procurement LD terms as ATC

Bidder Eligibility

  • Office of service provider located in Gujarat with documentary evidence

  • Past catering experience evidenced by contract copies or client certificates

  • EMD submitted via DD or online; GST and PAN compliance

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Closed: 24 October 2025
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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD submission document (DD or online receipt)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Escalation matrix for service support

9

Proof of office in Gujarat (Consignee state)

10

Past project experience proofs (contract copies, client letters)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Vadodara catering tender in Gujarat 2025?

Bidders must submit GST, PAN, experience proofs, financial statements, and EMD ₹170,000 (DD payable to Commissioner Of Police, Vadodara City) or online. Include escalation matrix and proof of Gujarat office. Ensure compliance with 25% contract quantity/duration flex before issue and IS/ATC terms.

What documents are required for the Vadodara veg catering bid?

Submit GST certificate, PAN, experience letters, financial statements, EMD proof, technical bid, OEM authorizations if any, and proof of Gujarat-based office. Upload escalation matrix and client certificates as proof of past performance; ensure all certificates match tender ATC requirements.

What are the water bottle specifications in this catering contract?

Contract requires provision of 20 L mineral water jars and 1 L, 500 mL, 250 mL mineral water bottles as per requirement. Supplier must ensure safe, hygienic distribution for meals across breakfast, lunch, snacks, and dinner services.

What is the EMD amount and payment method for this tender?

EMD is ₹170,000. Submit via Account Payee Demand Draft in favor of Commissioner Of Police, Vadodara City payable at State Bank Of India, or upload online receipt as proof of payment.

What is the contract quantity/duration flex for this catering tender?

The buyer allows up to 25% increase or decrease in contract quantity or duration at the time of contract issue, with post-issuance adjustment limited to 25% as per option clause; bidders must accept revisions.

What is required for service support and escalation in this tender?

Bidders must provide an Escalation Matrix with telephone numbers for service support, plus an in-state service presence and documentary evidence to validate the supplier's ability to respond quickly to issues.

What is the role of excess settlement in invoicing for this procurement?

Excess settlement allows additional charges up to a specified percentage of the item-level total value, including addons. Providers must declare applicability during invoicing and attach mandatory supporting documents; total invoice value must align with order terms.

Are there mandatory certificates to upload with the bid submission?

Yes. Upload all required certificates as per ATC: GST, PAN, experience proofs, financials, EMD proof, technical compliance certificates, and OEM authorizations if applicable; incomplete submissions may lead to bid rejection.