Entry and Mid Level Desktop Computer
General Administration
SOUTH 24 PARGANAS, WEST BENGAL
Posted:
21 May 2026
Closed:
1 June 2026
GEM
GEM
Home And Hill Affairs Department West Bengal Desktop Computers Tender 2025 IS0 9001 Linux Certified Ubuntu 15+ years OEM
Bid Publish Date
21-Nov-2025, 12:40 pm
Bid End Date
06-Dec-2025, 12:00 pm
EMD
₹23,219
Location
Progress
RAIssue21-Nov-2025, 12:40 pm
Reverse AuctionCompleted
Award28-Jan-2026, 12:46 am
Quantity
18
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirement: OEM presence in India for 15+ years with embossed OEM logo
- • Technical standards: ISO 9001, Windows 11 readiness, FCC, CE, RoHS, UL, Energy Star, EPEAT, TCO 08
- • Security: TPM 2.0 hardware-based endpoint security
- • Delivery flexibility: ±25% quantity variation; extended delivery time formula
- • Support: Dedicated toll-free service number and escalation matrix
- • Documentation: OEM authorization on OEM letterhead; Linux certifications (Ubuntu/SUSE/Fedora) public-domain
Tender Overview
The opportunity is issued by the Home And Hill Affairs Department West Bengal for procurement of Entry and Mid Level Desktop Computers (Q2) (PAC Only). The scope references standard desktop configurations with an EMD of ₹23,219. Although explicit delivery timelines aren’t listed, the contract allows optional quantity variations up to ±25% as per the ATC terms. The vendor must ensure Linux certification (Ubuntu/SUSE/Fedora) and align with brand and OEM prerequisites. A robust after-sales presence in India is mandatory, with a dedicated service support line and an escalation matrix. This tender emphasizes Linux readiness, OEM verification, and branded units under a single purchase frame. Location-specific procurement notes anchor the bid to West Bengal state requirements and PAC-level filing for government desktops.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers (PAC Only)
- EMD: ₹23,219
- OEM requirements: OEM must have an Indian registered office and at least 15 years presence; OEM authorization certificate on OEM letterhead; branded product with embossed OEM logo
- Certifications & standards: ISO 9001, Windows security certifications (FCC, CE, RoHS, UL, Energy Star, EPEAT, TCO 08, 27,001 for OEM), Linux certification for Ubuntu/SUSE/Fedora; TPM 2.0 hardware-based security; Windows 11 readiness
- Hardware specs: Minimum 10 USB ports with at least 2× USB 3.2 Gen 2; power efficiency between 180-240W with at least 92% efficiency; OEM logo embossing
- Support: Dedicated service telephone line and escalation matrix required
- Branding & authorizations: All items must be branded; OEM authorization certificate on OEM letterhead; technical compliance and warranty proof from OEM via Power of Attorney
Terms, Conditions & Eligibility
- EMD and documents: Include standard EMD submission and complete certificates; upload ISO 9001 and OEM authorizations; Linux certifications published in public domain
- Delivery framework: Option clause allows up to 25% quantity variation during contract and extended delivery period calculations; delivery start tied to last date of original order
- Warranty & after-sales: Warranty confirmation from OEM; dedicated support channel; escalation matrix
- OEM presence: India presence ≥ 15 years; incorporation letter attached
- Branding: Descriptive branding and OEM logos embossed on products
- Bid acceptance: Compliance with ATC; missing certificates may lead to rejection
- Compliance: Technical compliance certificate required via Power of Attorney holder on OEM letterhead
Key Specifications
-
Desktop category: Entry and Mid Level Desktop Computers (PAC Only)
-
EMD: ₹23,219
-
Minimum USB: 10 ports with 2× USB 3.2 Gen 2
-
Power: 180-240W, efficiency ≥ 92%
-
Security: TPM 2.0, Intrusion Sensor
-
Certifications: FCC, CE, RoHS, UL, Energy Star, EPEAT, TCO 08, ISO 9001, ISO 14001, ISO 20001, ISO 27001
-
Linux readiness: Ubuntu/Suse/Fedora certification in public domain
-
Branding: OEM logo embossed on product
-
OEM presence: India ≥ 15 years; incorporation letter required
Terms & Conditions
-
Quantity adjustment: ±25% during contract and currency; delivery timing scales with formula
-
OEM authorization must be on OEM letterhead; Linux certs published publicly
-
Dedicated service/support numbers and escalation matrix required
Important Clauses
Payment Terms
ATC terms require adherence to standard government payment, with delivery linked to original order dates and options for quantity variation
Delivery Schedule
Delivery period calculation uses (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties to be applied as per standard bid terms for delays; explicit LD rate not listed
Bidder Eligibility
-
Experience in supplying desktop PCs to government entities
-
ISO 9001 certified supplier with India-based OEM and 15+ years presence
-
Ability to provide Linux-certified desktop configurations and OEM authorization
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) ( PAC Only )
Authority Records
HOME AND HILL AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-8615207.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Entry and Mid Level Desktop Computer
The Andaman And Nicobar State Cooperative Bank Ltd.
SOUTH ANDAMAN, ANDAMAN & NICOBAR
Posted:
23 January 2025
Closed:
3 February 2025
GEM
Entry and Mid Level Desktop Computer
Director,health Services,orissa,bhubaneswar
KHORDHA, ODISHA
Posted:
28 January 2025
Closed:
12 February 2025
GEM
Entry and Mid Level Desktop Computer
Employees Provident Fund Organisation (epfo)
KOZHIKODE, KERALA
Posted:
29 January 2025
Closed:
8 February 2025
GEM
Entry and Mid Level Desktop Computer
N/a
KANYAKUMARI, TAMIL NADU
Posted:
4 February 2025
Closed:
14 February 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar desktop procurements
4
Financial statements
5
EMD submission documentation (₹23,219)
6
Technical compliance certificates
7
OEM authorization certificate on OEM letterhead
8
Proof of Linux certification (Ubuntu/SUSE/Fedora) in public domain
9
ISO 9001 certificate
10
Letter of incorporation of OEM (15+ years in India)
Reverse Auction Schedule
Start
12-Dec-2025, 2:00 pm
End
13-Dec-2025, 2:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BINARY SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 05-12-2025 16:04:07 | |
| 2 | CREATIVE INFO-LINK PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 06-12-2025 11:35:51 | |
| 3 | HUE SERVICE PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 05-12-2025 17:01:54 | |
| 4 | LATEST INFORMATION TECHNOLOGY Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 06-12-2025 10:28:37 | |
| 5 | M2E COMCARE PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 05-12-2025 16:54:38 | |
| 6 | Mahi enterprise Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 06-12-2025 10:26:53 | |
| 7 | PIXCEL SQUARE TECHNOLOGIES LLP Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 06-12-2025 10:48:36 | |
| 8 | ZENPAQ COMPUTERS & PERIPHERALS Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16115 23.8" | 06-12-2025 11:42:30 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | BINARY SOLUTIONS PRIVATE LIMITED Under PMA Winner | ₹17,62,164 | Item Categories : Entry and Mid Level Desktop Computer |
| L2 | HUE SERVICE PRIVATE LIMITED Under PMA | ₹18,68,400 | Item Categories : Entry and Mid Level Desktop Computer |
| L3 | CREATIVE INFO-LINK PRIVATE LIMITED Under PMA | ₹19,53,000 | Item Categories : Entry and Mid Level Desktop Computer |
🎉 L1 Winner
BINARY SOLUTIONS PRIVATE LIMITED Under PMA
Final Price: ₹17,62,164
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for West Bengal desktop tender with Linux certification
Bidders must submit GST, PAN, EMD ₹23,219, ISO 9001 certificate, OEM authorization on OEM letterhead, and Linux certification (Ubuntu/SUSE/Fedora) publicly available. Ensure 15+ years Indian OEM presence, and branding with embossed logo. Include technical compliance and warranty documents from OEM.
What documents are required for Home And Hill Affairs Department procurement
Required documents include GST certificate, PAN, financial statements, experience certificates for similar desktop procurements, EMD of ₹23,219, ISO 9001 certificate, OEM authorization, and Linux certification. Public-domain Linux certificates must be provided; OEM letterhead authorization is mandatory.
What are the technical specifications for desktops in this PAC tender
Key specs include minimum 10 USB ports with 2× USB 3.2 Gen 2, 180-240W power, ≥92% efficiency, TPM 2.0, Windows 11 readiness, and Linux certification for Ubuntu/SUSE/Fedora. All items must bear embossed OEM logo and comply with FCC, CE, RoHS, UL, Energy Star, EPEAT, TCO 08.
When is the delivery period for the government desktop contract
Delivery timing follows the original order date; if the quantity increases by up to 25%, the extended period uses the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the brand and OEM requirements for the procurement
All desktops must be branded; OEM authorization must be on the OEM letterhead; OEM presence in India for ≥15 years with incorporation proof; embossed OEM logo on each desktop is mandatory.
What certifications must the vendor and products have
Vendors must hold ISO 9001; products require Windows 11 compatibility certifications; hardware security needs TPM 2.0; compliance to FCC, CE, RoHS, UL, Energy Star, EPEAT, TCO 08; Linux certifications must be public-domain.
What is the EMD amount and payment terms for this tender
EMD for bid submission is ₹23,219. Payment terms align with standard government practice; however, the ATC does not specify a fixed schedule, bidders should prepare for milestone-based payments upon delivery and acceptance.
Similar Tenders
5 found
Entry and Mid Level Desktop Computer
Eastern Railway
📍 KOLKATA, WEST BENGAL
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View
GEM
Entry and Mid Level Desktop Computer
Directorate Of Technical Education
📍 THIRUVANANTHAPURAM, KERALA
EMD: ₹23,797
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View
GEM
Intelligence Bureau Women Safety Division Desktop Computer Tender Amritsar Punjab - Onsite OEM Warranty & Factory Pre-loaded OS 2026
Intelligence Bureau
📍 AMRITSAR, PUNJAB
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View
GEM
Indian Bureau Of Mines Entry and Mid Level Desktop Computer Tender 2026 Rajasthan - IS 550 Compliant, On-site OEM Warranty 3 Years
Indian Bureau Of Mines
📍 NAGPUR, MAHARASHTRA
⏰ Deadline: 3 weeks left
🛒 Type: Goods
View
GEM
Entry and Mid Level Desktop Computer
University Of Calicut
📍 MALAPPURAM, KERALA
EMD: ₹21,545
Est: ₹21.5 L
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View
GEM
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 3
GeM-Bidding-8615207.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS