Eastern Railway Portable Emergency LED Lighting Tower with AC Generator Tender Malda West Bengal 2026
Bid Publish Date
11-Sep-2026, 6:43 pm
Bid End Date
19-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • BIS license mandatory for bid submission
- • Delivery location specified as SSE/G/BGP, Bhagalpur, Bihar (PIN 812002)
- • Scope limited to supply of goods; no installation services
- • Up to 25% quantity variation allowed at contract or during currency
- • GeM contract requirements include warranty, GST alignment, and test certificates
- • Dedicated OEM service support with toll-free number and escalation matrix
- • Inspection/test certificates to be provided; govt/NABL/ILAC lab testing as applicable
- • GSTIN alignment across states for tax invoices (Jharkhand/Bihar/West Bengal) as specified
Tender Overview
Eastern Railway invites bids for the Portable Emergency LED Lighting Tower System with AC Generator Set destined for Malda, West Bengal. The scope is strictly supply of goods with no installation implied. The delivery location is specified as SSE/G/BGP, Bhagalpur, Bihar (PIN 812002). Bidders must ensure baseline compliance via BIS license and submit required documents at claim/billing. The option clause allows a ±25% quantity variation at contract award or during currency, with delivery time recalculated per the formula provided and a minimum 30-day extension. The contract emphasizes handling through GeM processes, inspection/test certificates, and robust service support from OEM, including an escalation matrix and toll-free contact. Unique elements include strict documentation with state-specific GST alignment and a detailed bill claim pack post-delivery. The tender favors suppliers capable of furnishing government-compliant tests and warranties per GeM contract, ensuring traceable delivery and post-sale support.
Technical Specifications & Requirements
- Product category: Portable Emergency LED Lighting Tower System with AC Generator Set
- Delivery location: SSE/G/BGP, Bhagalpur, Bihar, PIN 812002
- Scope: Only supply of goods; installation not included
- Documentation to submit with claim: Tax invoice with GSTIN aligned to supply state, GeM invoice and delivery challan, warranty certificate, inspection certificate (RITES if required), E-Way bill, DP extension copy, test certificate, bank mandate form, cancelled cheque, turnover details (as applicable)
- Service & support: Dedicated toll-free service hotline and escalation matrix required from OEM
- Compliance: BIS license mandatory with offer; test reports from Govt/NABL/ILAC-accredited labs as applicable
- ATC/ATC-like requirements: Materials must follow attached ATC document; ensure GeM contract warranty compliance
- Document handling: All documents must be sent to consignee at claim stage and test reports provided as per contract
Terms, Conditions & Eligibility
- EMD: Not disclosed in the available tender data (review terms for amount and mode)
- Quantity variation: Up to 25% increase/decrease allowed during contract or execution; extended delivery period adjusts per formula with minimum 30 days
- Delivery terms: Delivery period begins after the original delivery order; extension time computed as (Increased quantity ÷ Original quantity) × Original delivery period; may extend up to original delivery period
- Submission requirements: BIS license; GST compliance; GSTIN state alignment; GeM invoice; warranty; inspection/test certificates; E-Way bill; DP extension copy; bank mandate and cancelled cheque; turnover documentation if invoicing thresholds apply
- Payment terms: Not explicitly stated; ensure to verify payment terms during bid submission and GeM contract
- Warranty/Support: Warranty certificate required per GeM Contract; dedicated service support and escalation matrix
- Inspection/Test: RITES inspection optional per clause; testing through govt/NABL/ILAC labs as applicable
- Brand/OEM: OEM support and service commitment required; dedicated toll-free service contact
Key Specifications
-
Product category: Portable Emergency LED Lighting Tower System with AC Generator Set
-
Delivery location: SSE/G/BGP, Bhagalpur, Bihar 812002
-
Scope: Supply of GOODS only
-
Documentation: Tax invoice aligned to supply state, GeM invoice, Delivery Challan, Warranty, Inspection Certificate, E-Way bill, DP extension copy, Test certificate
-
Testing: Govt/NABL/ILAC accredited lab reports as per CIause
-
Service: OEM with dedicated toll-free service support and escalation matrix
-
Certification: BIS license required with offer
Terms & Conditions
-
Quantity may vary ±25% during contract and currency with adjusted delivery time
-
BIS license mandatory; delivery to SSE/G/BGP, Bhagalpur, Bihar
-
Documentation set must accompany billing and testing as specified
Important Clauses
Payment Terms
Not explicitly stated in data; verify terms with GeM contract and invoice alignment requirements
Delivery Schedule
Delivery starts from last date of original delivery order; extension calculations apply with minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided; verify in GeM contract and ATC document
Bidder Eligibility
-
Must hold BIS license and provide OEM authorization
-
Proven experience in supplying portable LED lighting towers or similar mobile lighting units
-
GST registration with state-aligned GSTIN for invoice processing
Tender Data
Bid Details
Quantity
2
Bid Type
Single Packet Bid
Bid Validity
140 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Portable Emergency LED Lighting Tower System with AC Generator Set (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aayush Behera | 732102,DRM Building Malda | Maldah | West Bengal | 732102 | 2 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9859344.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Oct-2026, 4:30 am
Opening Date
20-Oct-2026, 4:30 am
Categories
12
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates in similar portable lighting tower or LED lighting systems
Financial Statements showing turnover as applicable
EMD/Security Deposit documents (as per tender terms)
Technical Compliance Certificates and BIS license
OEM Authorization/Manufacturer’s Authorization
Tax Invoices and GeM Invoices with state-aligned GSTIN
Warranty Certificates and RITES/Inspection Certificates if applicable
E-Way Bill, Bank Mandate Form, Cancelled Cheque
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for lighting tower tender in Malda West Bengal 2026?
Bidders must submit BIS license, OEM authorization, GST registrations, and financials. Include GeM invoice, delivery challan, warranty certificate, and inspection/test certificates. Ensure state-aligned GSTIN for Jharkhand/Bihar/West Bengal as applicable and provide test reports from Govt/NABL/ILAC labs where required.
What documents are required for portable LED lighting tower bid in Malda?
Submit GST registration, PAN, BIS license, OEM authorization, experience certificates for similar projects, financial statements, EMD documents, warranty certificate, test certificates, E-Way bill, bank mandate form, cancelled cheque, and turnover details if e-invoice thresholds apply.
What are the delivery terms for the lighting tower contract by Eastern Railway?
Delivery is to SSE/G/BGP, Bhagalpur, Bihar (PIN 812002). Quantity may vary ±25%. Delivery period starts after the original delivery order; extension time calculated per (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Which standards and certifications must be met for the tender in Malda?
BIS license is mandatory; test reports must come from Govt/NABL/ILAC-accredited labs as per CIause; GeM contract requires warranty alignment and compliance with related standards for lighting towers with generator sets.
What is required for warranty and after-sales support in this tender?
Warranty certificate must be provided per GeM Contract; OEM must offer dedicated toll-free service and an escalation matrix; service support details must be included in the submission.
How does quantity variation affect delivery timelines in this tender?
Up to 25% variation is allowed. The additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may occur within the original delivery window.
What is the delivery location and how are invoices processed?
Delivery location is Bhagalpur, Bihar. Invoices must be GST-compliant with state-aligned GSTIN; GeM invoice and delivery challan are required at claim; ensure DP extensions and test certificates accompany payment claims.
What is the scope of supply for this tender in Malda?
Scope is strictly the supply of portable emergency LED lighting tower systems with AC generator sets; installation or commissioning is not included in this contract.