GEM

Indian Army Industrial Xylene (Xylol) Tender 2025 ISO 9001 BIS 9001 Certification for supply Rajasthan or India

Bid Publish Date

24-Nov-2025, 2:57 pm

Bid End Date

04-Dec-2025, 3:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue24-Nov-2025, 2:57 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

120

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Manufacturer authorization required for distributors; OEM authorization form with direct contact details
  • • ISO 9001 certification mandatory for bidder or offered product OEM
  • • MTC (Material Test Certificate) required with every supply and evaluated by buyer's lab
  • • Imported product condition: registered Indian office for after-sales service
  • • Quantity flexibility: purchaser may increase/decrease quantities up to 25% at contract time and during currency
  • • Delivery period adjustments: extension rules based on additional quantity and original delivery period
  • • BIS licences and type-test certificates must accompany bid submission
  • • EMD/financial guarantees not explicitly stated; ensure standard GEM submission requirements

Categories 4

XYLENE ACTIVE SOLVENTS AROMATIC COMPOUNDS AROMATIC SOLVENTS

Tender Overview

The Indian Army, under the Department of Military Affairs, invites bids for Industrial Xylene (Xylol) with regulatory and quality controls as defined in the buyer terms. The scope includes eligibility verification, ISO 9001 certification, and BIS/type-test documentation. The procurement emphasizes manufacturer authorization where applicable, and after-sales support for imported products. The option clause allows quantity variations up to 25% during or after contract award, with delivery calculations based on the original delivery period. This tender requires strong compliance infrastructure and documented traceability for material tests.

Technical Specifications & Requirements

  • Product: Industrial Xylene (Xylol) for government use
  • Standards/ Certifications: ISO 9001 (organization or OEM); BIS licences and type-test certificates; Material Test Certificate (MTC) to be submitted with supply; OEM authorization for distributors; OEM or seller must have registered India presence for after-sales service if imported
  • Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; proof of three years of equivalent supply to Central/State Govt/PSUs; OEM authorization form with contact details; MTC accompanying each delivery; mandatory certificates upload per ATC/Corrigendum
  • Delivery: Clause permitting 0–25% quantity variance; delivery periods aligned to original order timing; extended delivery time calculations based on quantity change
  • Eligibility: 3 years of regular supply experience; primary product value in bunch bids; supplier to demonstrate prior contracts with government bodies

Terms, Conditions & Eligibility

  • EMD not stated explicitly in data; ensure alignment with standard GEM practice and bid documents
  • Experience criteria: minimum 3 years in similar product supply to government bodies; provide contract copies
  • Quality & compliance: ISO 9001 certification; MTC with every supply; BIS/type-test certificates; online/offline GST/PAN verification
  • Vendor authorization: OEM authorization required for distributors; registered India office for imported items
  • Delivery & penalties: delivery schedule tied to original delivery period; option to extend with calculated time; penalties per contract terms if not met
  • Documentation submission: all specified certificates and documents must be uploaded; non-submission leads to rejection
  • Misc: clause reserves purchaser rights to adjust quantities and delivery timelines within defined 25% bands, maintaining contracted rates

Key Specifications

  • Product: Industrial Xylene (Xylol)

  • Standards/Certifications: ISO 9001; BIS licence; Type test certificate

  • Quality documents: Material Test Certificate (MTC) with each delivery

  • OEM authorization for distributors; Indian office for after-sales support on imported items

  • Delivery: quantity variation up to 25%; delivery period calculated from original delivery period

  • Eligibility: 3 years of government-sector supply experience; primary product value in bunch bids

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; bid submission must include all certificates

Terms & Conditions

  • Quantity variance up to 25% at award and during contract with calculated delivery time adjustments

  • Mandatory ISO 9001 certification and BIS/type-test certificates for bid evaluation

  • MTC to be provided with each supply; OEM authorization required for distributors and after-sales support

Important Clauses

Payment Terms

Not explicitly stated; follow standard GEM terms and contract schedule.

Delivery Schedule

Delivery period begins after the last date of original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified; contract will include standard penalties for delays per government procurement norms.

Bidder Eligibility

  • Minimum 3 years of regular manufacturing/supplying industrial solvents to government bodies

  • Proof of government contracts for each year in the last three years

  • ISO 9001 certification, BIS/license and type-test certificates

  • OEM or Authorized Distributor authorization with complete contact details

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Contract copies of similar supply to Central/State Govt/PSU (3 years)

6

OEM Authorization / Distributor certificate with complete contact details

7

ISO 9001 certificate (bidder or OEM)

8

Material Test Certificate (MTC) to accompany supply

9

BIS licence, type test certificates, approval certificates

10

Proof of registered Indian office for imported products

Frequently Asked Questions

Key insights about PUNJAB tender market

How to participate in Indian Army xylene tender 2025 for government supply

Bidders must meet three-year supply experience with Central/State Govt bodies, provide ISO 9001 certification, BIS/type-test certificates, and OEM authorization for distributors. Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Material Test Certificate with the bid. Ensure delivery capability within the 25% quantity variance clause and comply with the supplier terms.

What documents are required for bidder submission in this tender

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; contracts proving three years of similar supply; OEM authorization; ISO 9001 certificate; BIS/type-test certificates; Material Test Certificate accompanying each delivery; proof of Indian office for imported items; and all ATC/Corrigendum certificates.

What standards must the offered xylene meet in this procurement

Offer must be ISO 9001 certified; BIS licence and type-test certificates are required; Material Test Certificate (MTC) must accompany each supply; imported items require an OEM with registered Indian office for after-sales support.

What is the delivery time framework for quantity adjustments under this contract

Delivery time is calculated from the original delivery period; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this within the original delivery window at contractually defined rates.

What are the eligibility criteria for OEM authorization under this tender

Bidder must provide OEM authorization or distributor authorization with full details: name, designation, address, email, and phone; for imported products, the OEM must have an Indian registered office to support after-sales service.

What is the required qualification for suppliers bidding for this xylene tender

Suppliers must demonstrate three years of regular supply to government entities; provide relevant contract copies; possess ISO 9001; BIS/type-test certificates; and Material Test Certificate with every delivery; ensure GST and PAN validity and EFT mandate accuracy.

What are the key procurement terms the Army may apply to quantity changes

The Army may adjust quantities by up to 25% at the time of contract placement and during currency, at contracted rates. Delivery and extension rules align with the original delivery period, ensuring minimum 30 days extension when applicable.

How to verify vendor eligibility and required documents for this tender

Check for three-year government supply experience, OEM authorization, ISO 9001, BIS/type-test certificates, MTC with every delivery, and the presence of PAN/GSTIN/effected bank mandate; ensure Indian office registration for imported items and upload ATC/Corrigendum certificates as applicable.

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