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Indian Navy Servo Oil Procurement Ernakulam Kerala 1-Year OEM Warranty ISO/IS Standards 2025

Bid Publish Date

26-Dec-2025, 5:42 pm

Bid End Date

16-Jan-2026, 6:00 pm

EMD

₹4,66,539

Location

ERNAKULAM , KERALA

Progress

Issue26-Dec-2025, 5:42 pm
AwardPending
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Quantity

104554

Category

N9150 006307 SERVO PREMIUM N 15W40 OIL

Bid Type

Single Packet Bid

Categories 16

ENGINE OIL ENGINE MESH HYDRAULIC MOBIL OIL GEAR PRESS LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT BEEKEEPING EQUIPMENT

Tender Overview

Organization: Indian Navy, Department Of Military Affairs. Product: SERVO oil and related lubricants (34-listed items including various SERVO SYSTEM, GEAR, and HYDRAULIC OIL types). Location: ERNAKULAM, KERALA - 682001. Estimated value not disclosed; EMD: ₹466,539. Tender scope centers on procuring multiple SERVO products for marine and hydraulic applications, with emphasis on OEM warranty and post-sales support. The tender requires pre-dispatch inspection and stringent documentation for vendor code creation, signaling a formal, compliance-driven procurement process. Key differentiators include mandatory OEM warranty, after-sales service presence in INDIA, and detailed inspection regimes prior to shipment.

Technical Specifications & Requirements

  • Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates due at delivery.
  • After-sales: Seller must maintainINSTALLATION, COMMISSIONING, TRAINING, TROUBLESHOOTING, and MAINTENANCE service centers across INDIA; provide service center details near consignee locations.
  • Inspection: Pre-dispatch inspection at seller premises; buyer/external agency may conduct testing; inspection window includes up to 7 days after notification with potential LD waivers for delays caused by buyer.
  • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; mandatory certificates uploaded with bid.
  • EMD: ₹466,539; security and compliance to be verified.

Terms & Eligibility

  • Requires vendor code creation documents (PAN, GSTIN, EFT Mandate, cancelled cheque).
  • OEM warranty submission at delivery; installation and commissioning aspects may be scoped under after-sales service.
  • Pre-dispatch inspection charges borne by buyer; external lab/testing charges borne by buyer; in-house testing facilities provided by seller at no cost.
  • Non-submission of required certificates may lead to bid rejection; adherence to ATC and Co documents is mandatory.

Key Specifications

  • Product names: SERVO oils and related systems (e.g., SERVO PREMIUM, SERVO FRIZ, SERVO SYSTEM, SERVO HYDREX, SERVO GEAR, SERVO MARINE GEAR, SERVO MESH SP, SERVO OIL variants such as 15W40, 20W40, 75W90, 46, 68, 68 ECO, 46 ECO, 40RR, 100, 32, 65/70)

  • Quantities: 34 items listed in BOQ; exact quantities not disclosed

  • EMD: ₹466,539

  • Delivery terms: Not specified; pre-dispatch inspection required

  • Quality standards: OEM warranties; IS/ISO certifications not explicitly stated

  • Service requirements: Installation, commissioning, training, troubleshooting, and maintenance across INDIA

  • Inspection: Pre-dispatch by buyer or nominee; external lab/agency as decided

Terms & Conditions

  • EMD amount ₹466,539 and vendor code creation prerequisites

  • 1-year OEM warranty with certificates at delivery

  • Pre-dispatch inspection at seller premises; charges borne by buyer

Important Clauses

Payment Terms

Not explicitly stated; EMD already defined; OEM warranty certificates required at delivery

Delivery Schedule

Pre-dispatch inspection required; delivery is contingent on clearance from inspection agency

Penalties/Liquidated Damages

Not specified; inspection regime implies potential quality-based penalties via contract terms

Bidder Eligibility

  • PAN and GSTIN validity

  • EFT mandate with bank certification

  • OEM authorization for SERVO oils (where applicable)

  • Ability to provide 1-year OEM warranty and after-sales service network in INDIA

Past Similar Tenders (Historical Results)

5 found

Servo Pride Supreme 15W40,Servo Ultra KB 30,Servo Gear Super 80W90,Servo Gear Super 85W 140,Servo T

Border Road Organisation

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Posted: 18 March 2025
Closed: 9 April 2025
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Border Road Organisation

JODHPUR, RAJASTHAN

Posted: 11 June 2025
Closed: 5 July 2025
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Border Road Organisation

Posted: 17 September 2025
Closed: 30 September 2025
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Servo pride XL 15 W 40,Hyd Oil Servo ultra KB 30,Servo Gear super 80 W 90,Servo system HLP 46,Servo

Border Road Organisation

DIBANG VALLEY, ARUNACHAL PRADESH

Posted: 20 December 2024
Closed: 10 January 2025
GEM

Bill of Quantities (BOQ) 34 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 N9150 006307 SERVO PREMIUM N 15W40 OIL SERVO PREMIUM N 15W40 OIL 28,980 litres dcwhns@123 180
2 N0475 P005358 OIL SERVO FRIZ 68 OIL SERVO FRIZ 68 210 litres dcwhns@123 180
3 N9150 006336 OIL SERVO PREMIUM 20W40 OIL SERVO PREMIUM 20W40 1,260 litres dcwhns@123 180
4 N9150 P031282 OIL SERVO SYSTEM 220 OIL SERVO SYSTEM 220 210 litres dcwhns@123 180
5 N9150 P061548 OIL SERVO 75W 90 OIL SERVO 75W 90 630 litres dcwhns@123 180
6 N9150 P061912 SERVO HYDREX TH 46 SERVO HYDREX TH 46 1,470 litres dcwhns@123 180
7 N0475 R004782 OIL SERVO GEAR HP 90 OIL SERVO GEAR HP 90 340 litres dcwhns@123 180
8 N0475 R014781 OIL SERVO SYSTEM 68 OIL SERVO SYSTEM 68 630 litres dcwhns@123 180
9 N9150 006304 SERVO PRIDE SUPEREME PLUS 15W40 SERVO PRIDE SUPEREME PLUS 15W40 210 litres dcwhns@123 180
10 N0475 R014771 SERVO MARINE GEAR EP 150 SERVO MARINE GEAR EP 150 1,680 litres dcwhns@123 180
11 N0475 R014775 SERVO SYSTEM 320 SERVO SYSTEM 320 1,050 litres dcwhns@123 180
12 N9150 000848 SERVO ULTRA 40RR SERVO ULTRA 40RR 840 litres dcwhns@123 180
13 N9150 004279 OIL SERVO SYSTEM 100 OIL SERVO SYSTEM 100 210 litres dcwhns@123 180
14 N9150 006528 SERVO FRIZ ECO 68 SERVO FRIZ ECO 68 1,924 litres dcwhns@123 180
15 N9150 006387 OIL SERVO FRIZ ECO 170 OIL SERVO FRIZ ECO 170 840 litres dcwhns@123 180
16 N9150 P061060 HYDRAULIC OIL SERVO SYSTEM 46 HYDRAULIC OIL SERVO SYSTEM 46 630 litres dcwhns@123 180
17 NSN9150 720500393 OIL SERVO GEAR SUPER 80W90 OIL SERVO GEAR SUPER 80W90 20 litres dcwhns@123 180
18 N9150 000029 OIL OM 100 OIL OM 100 5,040 litres dcwhns@123 180
19 N0475 P005353 OIL SERVO PRIDE 30 OIL SERVO PRIDE 30 630 litres dcwhns@123 180
20 N9150 P060245 OIL SERVO SYSTEM HLP 46 OIL SERVO SYSTEM HLP 46 3,990 litres dcwhns@123 180
21 N0475 P005374 OIL SERVO SYSTEM 46 OIL SERVO SYSTEM 46 3,150 litres dcwhns@123 180
22 N0721 0721027 OIL SERVO STERN NEOX D HEAVY OIL SERVO STERN NEOX D HEAVY 1,890 litres dcwhns@123 180
23 N0721 R009058 OIL SERVO FILM 46 OIL SERVO FILM 46 1,260 litres dcwhns@123 180
24 N9150 000064 LUBRICATING OIL OM 70 FOR REFRIGERATING PLANTS LUBRICATING OIL OM 70 FOR REFRIGERATING PLANTS 1,260 litres dcwhns@123 180
25 N9150 P061900 2T OIL 2T OIL 840 litres dcwhns@123 180
26 N0475 P005375 OIL SERVO PRESS 150 OIL SERVO PRESS 150 210 litres dcwhns@123 180
27 N0475 R009578 SERVO SYSTEM HLP 32 SERVO SYSTEM HLP 32 1,050 litres dcwhns@123 180
28 N9140 0000014 SERVO SYSTEM 32 OIL SERVO SYSTEM 32 OIL 210 litres dcwhns@123 180
29 N9150 000028 OIL OM 65 OIL OM 65 630 litres dcwhns@123 180
30 N0475 R009560 ENGINE OIL 20 WD 40 ENGINE OIL 20 WD 40 630 litres dcwhns@123 180
31 N9150 003806 OIL SERVO GEAR HP 140 OIL SERVO GEAR HP 140 840 litres dcwhns@123 180
32 N9150 P063198 SERVO MESH SP 150 SERVO MESH SP 150 2,100 litres dcwhns@123 180
33 N9150 000026 OIL OM 33 OIL OM 33 20,580 litres dcwhns@123 180
34 NSN9150 720499690 OIL SERVO MARINE 1540 OIL SERVO MARINE 1540 19,110 litres dcwhns@123 180

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Required Documents

1

PAN Card

2

GSTIN Certificate

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

OEM authorization certificates (where applicable)

6

Warranty certificates from OEM

7

Technical compliance certificates

8

Any other documents requested in ATC/Co

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for SERVO oils tender in Ernakulam Kerala 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; provide OEM authorization if required; ensure OEM warranty certificates and installation/maintenance capabilities are documented. Pre-dispatch inspection will occur at seller premises; ensure readiness for testing within 7 days of inspection notice.

What documents are required for Indian Navy SERVO oil procurement?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorization (if applicable), OEM warranty certificates, and all requisite certificates requested in ATC/Co. Ensure service network details across INDIA are provided.

What is the EMD for this SERVO oils tender in Kerala?

The EMD amount is ₹466,539. Bidder should ensure payment via approved methods; EMD accompanies the bid and is held until contract award or release as per tender terms.

What are the warranty requirements for SERVO oils procurement?

A 1-year OEM warranty is required from final acceptance or post-installation. OEM warranty certificates must be submitted at delivery; seller must guarantee rectification during the warranty period and provide service centers across INDIA.

When is pre-dispatch inspection conducted for SERVO oil bids?

Pre-dispatch inspection occurs before dispatch; the buyer or nominated agency conducts testing at seller premises. The seller should notify readiness; testing windows allow up to 7 days, with LD waivers if delays are buyer-caused.

What after-sales capabilities are required for this Navy procurement?

Seller must have installation, commissioning, training, troubleshooting, and maintenance service groups in INDIA; provide service center locations near consignee destinations and ensure timely after-sales support.

Are there any brand or OEM restrictions for SERVO lubricants?

Yes, OEM warranty and potential OEM authorization are required. Ensure products align with SERVO brand specifications listed and that OEM certificates are provided with bid submission.

What are the inspection charges for SERVO oil bidding?

Buyer bears external inspection/ testing charges; in-house testing facilities may be used by seller at no cost. Pre-dispatch inspection fees, if any, should be clarified in the final ATC.