GEM

Indian Army Hospital Supplies Tender Panchkula Haryana 2025 – 40 Item Hospital Equipment & Consumables Scope

Posted

28 Oct 2025, 07:06 pm

Deadline

07 Nov 2025, 08:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue28 Oct 2025, 07:06 pm
AwardPending
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Quantity

345

Category

Hot Case

Bid Type

Single Packet Bid

Key Highlights

  • • Organization: Indian Army (Department Of Military Affairs) tendering for multi-item hospital supplies in Panchkula, Haryana
  • • Scope: 40 items across bedding, linens, hospital consumables, cleaning products, safety gear, and basic equipment
  • • Delivery: 25% quantity variation allowed; delivery period calculated as (increased/original quantity) × original delivery period with a minimum of 30 days
  • • Clauses: Option clause governs expansion of order quantity during both initial and extended delivery periods
  • • Standards/Brand: No explicit standards or OEM brands specified in the available data; confirm via official addendum
  • • Eligibility: Bidder readiness for multi-item hospital supply contract with diversified SKU coverage
  • • Documentation: Detailed bidder submission requirements to be clarified in Terms and Conditions addendum

Tender Overview

The Indian Army’s Department of Military Affairs invites bids for a broad range of hospital and related support items in Panchkula, Haryana. The procurement covers approximately 40 distinct items spanning bedding, linens, hospital consumables, cleaning supplies, safety gear, electric appliances, and basic equipment categories. The scope emphasizes aggregated hospital support inventory rather than a single SKU, with an emphasis on reliable supply and standardization across multiple items. The tender includes a flexible quantity clause allowing up to 25% variation and a dynamic delivery timeline tied to the original order schedule, introducing supplier-readiness for fluctuating demand. The opportunity targets suppliers with proven capability in multi-item hospital provisioning and adherence to procurement terms.

Technical Specifications & Requirements

  • No explicit product specifications are published in the tender data; BOQ lists 40 items but individual quantities/units are not disclosed. The Buyer terms include a quantity-variation clause (±25%) and a delivery-time mechanism linked to the last/extended delivery period. Providers must be prepared to supply a diversified hospital inventory including bedding (blankets, mattresses, bed sheets, pillow hospital), towels, towels, washing and sanitation products, small electrical appliances, and miscellaneous consumables. Ensure readiness for multi-item packaging, cross-item lead times, and standard civil-military supply readiness. The option clause requires compliance with the calculated delivery duration formula.

Terms & Eligibility

  • Quantity adjustments up to 25% at contract placement and during currency at contracted rates. Delivery periods commence from the last date of the original delivery order; extended time follows the formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders must comply with these option-based delivery terms; EMD and specific submission documents are not listed in the provided data and require official clarification. Suppliers should be prepared for a broad, multi-item hospital supply contract with staged deliveries and potential quantity fluctuations.

Key Specifications

  • Product/service names: broad hospital inventory including bedding, linens, cleaning products, and basic hospital equipment

  • Quantities: 40 items in BOQ; exact quantities/units not disclosed in current data

  • EMD/Estimated value: not disclosed in the published terms; verify via addendum

  • Category: hospital supplies and related support items for Indian Army facilities

  • Delivery: 25% quantity variation permitted; delivery timeline tied to original/extended delivery period with minimum 30 days

  • Quality/Compliance: no explicit standards listed in the tender data; confirm required certifications in official addendum

  • Warranty/Support: not specified in the current terms; verify during bid preparation

Terms & Conditions

  • EMD: amount not disclosed; obtain from official tender addendum

  • Delivery: option-based quantity variation up to 25%; delivery period formula with 30-day minimum

  • BOQ: 40 items; exact quantities/units not provided

Important Clauses

Delivery Schedule

Delivery periods commence from the last date of original delivery order; extended periods follow (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Bidder Eligibility

  • Experience in multi-item hospital supply contracts

  • Demonstrated capability to supply bedding, linens, cleaning products, and small hospital equipment

  • Compliance with standard procurement practices and ability to manage quantity fluctuations

  • GST registration and financial stability evidence to be provided in bid documents

Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hot Case Hot Case 1 nos est_stnhqchm 15
2 Gas Double Burner Gas Double Burner 1 nos est_stnhqchm 15
3 Tool Kit Repair Tool Kit Repair 1 nos est_stnhqchm 15
4 Stretcher Folding Stretcher Folding 1 nos est_stnhqchm 15
5 Standard measuring unit Standard measuring unit 1 nos est_stnhqchm 15
6 Weighing Machine Weighing Machine 3 nos est_stnhqchm 15
7 Blanket Hospital Blanket Hospital 2 nos est_stnhqchm 15
8 Mattress Hospital Mattress Hospital 2 nos est_stnhqchm 15
9 Pillow Hospital Pillow Hospital 8 nos est_stnhqchm 15
10 Bed Sheet hospital Bed Sheet hospital 6 nos est_stnhqchm 15
11 Towel Hand Towel Hand 16 nos est_stnhqchm 15
12 Soap Tray Soap Tray 8 nos est_stnhqchm 15
13 Door Mat Door Mat 8 nos est_stnhqchm 15
14 Table Cloth Table Cloth 16 nos est_stnhqchm 15
15 Vacuum Cleaner Electric Vacuum Cleaner Electric 1 nos est_stnhqchm 15
16 Bucket Plastic with Mug Bucket Plastic with Mug 5 nos est_stnhqchm 15
17 Tap Measuring Tap Measuring 2 nos est_stnhqchm 15
18 Torch Hand Torch Hand 3 nos est_stnhqchm 15
19 Grown Operating Cloth Grown Operating Cloth 2 nos est_stnhqchm 15
20 Aprons Water Proof Aprons Water Proof 1 nos est_stnhqchm 15
21 Slipper Rubber Slipper Rubber 4 nos est_stnhqchm 15
22 Hand Wash Hand Wash 10 nos est_stnhqchm 15
23 Hand Wash Refil Hand Wash Refil 3 ltr est_stnhqchm 15
24 Laundry Soap Laundry Soap 50 nos est_stnhqchm 15
25 Spary Hand Anit Insect Spary Hand Anit Insect 8 nos est_stnhqchm 15
26 Broom Sweeping Broom Sweeping 5 nos est_stnhqchm 15
27 Ice Box Ice Box 1 nos est_stnhqchm 15
28 Wall Clock Wall Clock 3 nos est_stnhqchm 15
29 Rechargeable Light Rechargeable Light 2 nos est_stnhqchm 15
30 Torch Cell Torch Cell 10 nos est_stnhqchm 15
31 Watter Glasses Watter Glasses 5 set est_stnhqchm 15
32 Floor Mops Floor Mops 10 nos est_stnhqchm 15
33 Phenyl Phenyl 10 ltr est_stnhqchm 15
34 Odonil Odonil 20 pkt est_stnhqchm 15
35 White Growns White Growns 6 nos est_stnhqchm 15
36 White Caps White Caps 6 nos est_stnhqchm 15
37 Face Mask Face Mask 100 nos est_stnhqchm 15
38 Microwave Microwave 1 nos est_stnhqchm 15
39 Call Bell Call Bell 2 nos est_stnhqchm 15
40 Induction Cooktop Induction Cooktop 1 nos est_stnhqchm 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant to hospital supply or multi-item procurement)

4

Financial statements (as required by the tender guidelines)

5

EMD/Security deposit documents (amount to be confirmed in addendum)

6

Technical bid documents outlining capability for multi-item hospital supply

7

OEM authorizations (if bidding on branded items)

8

Any other documents specifically requested in official terms and addenda

Frequently Asked Questions

How to participate in the hospital supplies tender in Panchkula Haryana 2025

Bidders should submit GST registration, PAN, experience certificates, financial statements, and technical bid documents. Verify EMD details in official addenda. Prepare OEM authorizations if supplying branded items, and demonstrate capability for diversified hospital inventory (bedding, linens, cleaning products, equipment). Follow multi-item procurement procedures and ensure delivery-ready capacity.

What are the eligibility criteria for Indian Army hospital procurement in Haryana

Eligibility requires experience in multi-item hospital supply contracts, demonstrable capability to handle 40-item BOQ, GST and PAN, financial stability, and compliance with tender terms. Ensure readiness for quantity variation up to 25% and adherence to delivery timelines as per original and extended periods with a minimum 30 days.

What documents are required for bidding on Indian Army hospital supplies

Submit GST certificate, PAN, experience certificates, financial statements, EMD/Security deposit documents, technical bid detailing capability for 40-item inventory, OEM authorizations where applicable, and any additional documents requested in tender terms or addenda.

What are the technical specifications for hospital bedding and linens

Current data does not publish explicit IS or brand standards; bidders should await official addendum for required specifications. Prepare to demonstrate compliance with standard hospital textile quality, packaging, and delivery requirements, and be ready to provide sample items if requested.

When is delivery required for the Indian Army hospital supply contract in Haryana

Delivery periods begin from the last date of the original delivery order; if additional quantity is ordered, the time extends as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days, and may extend to the original delivery schedule under option terms.

What are the EMD and payment terms for this hospital procurement

EMD amount is not disclosed in the current terms; bidders must refer to official addenda for the exact amount and mode. Payment terms will be clarified in the final contract; bidders should be prepared for standard procurement practice with milestone-based payments after delivery and acceptance.

What documents confirm eligibility for the hospital supplies tender in Panchkula

Eligibility is confirmed by practical experience in multi-item hospital provisioning, GST and PAN compliance, financial health documentation, technical bid clarity, and OEM authorizations where needed. Ensure readiness to support a broad inventory and adhere to the 25% quantity variation clause.

What is required to prove compliance with hospital equipment procurement standards

The tender data does not specify exact standards; bidders should await addenda detailing required certifications. Prepare to provide supplier quality assurances, packaging standards, and delivery performance history for multi-item hospital inventories, along with any applicable ISO or BIS certifications requested by the buyer.