Delhi Metro Rail Corporation Limited Grease Seal for Axle Box Bearing Tender 2026 Timken India Limited OEM
Bid Publish Date
11-Aug-2026, 10:40 am
Bid End Date
04-Sep-2026, 3:00 pm
Progress
Key Highlights
- • Timken India Limited as the approved OEM for the grease seal
- • Only supply of Goods (no installation or warranty terms stated)
- • Eligibility limited to OEM, wholly owned Indian subsidiary, or authorized channel partner
- • Bid-specific authorization required for channel partners; submission risk if missing
- • Option clause permits ±25% quantity adjustment during contract
- • Delivery timing linked to original delivery order; extension calculations defined
- • Proprietary item with adherence to attached Specification Document
- • Mandatory certificate uploads as per ATC and bid documents
Tender Overview
The procuring entity is Delhi Metro Rail Corporation Limited, under the Ministry of Housing and Urban Affairs, requesting the grease seal for axle box bearing as a supply-only item. The eligible bidders are the OEM (Timken India Limited), its wholly owned Indian subsidiary, or an authorized channel partner with bid-specific authorization. The contract contemplates quantity adjustments up to 25% during order placement or currency, with delivery timelines tied to the original delivery period and extended periods as described in ATC. The procurement focuses on a proprietary item with a single approved OEM, emphasizing compliance with the attached specification document. This tender lacks BOQ items, indicating a pure supply contract for a specific component. The key differentiator is the OEM-controlled scope and requirement for bid-specific authorization. Unique clauses include option-based quantity variance and delivery-time calculations, reinforcing strict adherence to original rates and terms.
Technical Specifications & Requirements
- Product: Grease seal for axle box bearing (proprietary item) with Timken India Limited as the approved OEM.
- Scope: Only supply of goods; no installation or after-sales service included.
- OEM eligibility: Bidders must be the OEM, the OEM’s wholly owned Indian subsidiary, or an authorized channel partner with bid-specific authorization from the OEM/subsidiary.
- Compliance: Offered item must conform to the specification document attached to the tender; deviations are not permitted.
- Delivery terms: Volume fluctuations up to 25%; delivery period linked to the last date of the original delivery order with extended-period adjustments; precise calculation described in ATC.
- Documentation: Upload all required certificates; failure to do so may lead to rejection.
Terms, Conditions & Eligibility
- Scope: Supply-only contract for grease seals; no BOQ items.
- Option Clause: Quantity can be increased/decreased by up to 25% at order placement and during the contract currency.
- Delivery timing: Calculated extension rules based on original/delivered quantities; minimum extension governs if original period < 30 days.
- Admissible bidders: OEM, OEM subsidiary, or authorized channel partner with bid-specific authorization; all such authorizations must be provided with bid.
- ATC compliance: Bid must comply with all buyer-added terms, including standard clauses on certificates and proprietary item status.
Key Specifications
-
Product/service names and categories: Grease seal for axle box bearing (proprietary Timken item)
-
Quantities: Not published (supply-only terms; quantity subject to 25% variation)
-
Estimated value: Not disclosed
-
Experience: Preference for OEM/authorized channel partner with timely delivery history
-
Standards/Certifications: Not specified in available data; must conform to Specification Document
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during order and currency
-
Delivery period calculations tied to original delivery order; extended period rules apply
-
OEM eligibility restricted to Timken India Limited or its Indian subsidiary or authorized partner
Important Clauses
Payment Terms
Not specified in public details; ATC requires compliance with standard procurement payment practices.
Delivery Schedule
Delivery begins from the last date of the original delivery order; extension time = (additional quantity / original quantity) × original delivery period, min 30 days.
Penalties/Liquidated Damages
Not specified in available information; ATC indicates strict adherence to delivery timelines.
Bidder Eligibility
-
OEM (Timken India Limited) can bid
-
Wholly owned Indian subsidiary of the OEM can bid
-
Authorized channel partner with bid-specific authorization from OEM or Indian subsidiary
Tender Data
Bid Details
Quantity
200
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Grease seal for Axle box bearing
Delivery Details
Max Delivery Days
120
Delivery Locations
3
Delivery Cities
Faridabad, North East, West
Delivery Pincodes
110043, 110053, 121001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saurabh Trivedi | 110053,Shastri Park Train Depot, DMRC, East Approach Road, Delhi 110053 | North East | Delhi | 110053 | 42 | 120 | - |
| Radhesayam | 121001,NEAR NEELAM CHOWK AJRONDA METRO STATION, SECTOR-20 B | Faridabad | Haryana | 121001 | 118 | 120 | - |
| Narendra Bharti | 110043,MAIN STORES, NAJAFGARH TRAIN DEPOT, DELHI METRO RAIL CORPORATION LTD., NEAR SAI BABA MANDIR, NEW DELHI | West | Delhi | 110043 | 40 | 120 | - |
Authority Records
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Documents 4
GeM-Bidding-9725701.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
04-Sep-2026, 9:30 am
Opening Date
04-Sep-2026, 10:00 am
Categories
8
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Required Documents
GST registration certificate
PAN card
Experience certificates related to similar supply of mechanical seals or axle components
Financial statements as requested (audited if applicable)
EMD/Security deposit documents (if applicable per ATC)
Technical bid documents demonstrating compliance with the specification document
OEM authorization or bid-specific authorization from Timken India Limited
DOCUMENTARY evidence of wholly owned Indian subsidiary status (if applicable)
Frequently Asked Questions
How to bid for the grease seal axle box tender in Delhi?
Bidders must be the OEM (Timken India Limited), its wholly owned Indian subsidiary, or an authorized channel partner with a bid-specific authorization. Upload OEM authorization with bid, provide GST, PAN, experience certificates, and technical bid documents, and ensure conformity with the attached specification document.
What documents are required for Delhi Metro grease seal tender?
Submit GST registration, PAN card, experience certificates for similar axle component supply, financial statements, EMD/Security deposit as per ATC, technical compliance certificates, and OEM/channel partner authorization proving bid eligibility.
What is the eligibility criteria for the OEM channel partner bid?
Only Timken India Limited or its wholly owned Indian subsidiary or an authorized channel partner with bid-specific authorization from the OEM can bid; non-compliant bids will be rejected.
What delivery terms apply to the 25% quantity variation clause?
Quantity may vary up to 25% at contract placement and during currency. Delivery time extension is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the scope of supply for this tender in Delhi?
The scope is strictly supply of goods (grease seal for axle box bearing); no installation or aftermarket services are included as per the ATC.
What documentation confirms OEM eligibility for tenders in Delhi Metro?
Bid documents must include OEM authorization or bid-specific authorization from Timken India Limited, plus evidence of the Indian subsidiary if applicable to validate eligibility.
What standards or specifications govern the grease seal supply?
The offered item must conform to the Specification Document attached to the tender; deviations are not allowed. Exact standards are not listed in the public data available.
When does the supply contract indicate delivery start for Delhi Metro?
Delivery period starts from the last date of the original delivery order; any extended period calculations follow the ATC rules, with minimum 30 days extension for larger quantities.