HPCL Vibrations Monitoring System Spares Tender Dakshina Kannada Karnataka 2026 IS 550 Compliant Specified 2026
Bid Publish Date
17-Jul-2026, 6:05 pm
Bid End Date
01-Aug-2026, 3:00 pm
EMD
₹61,000
Location
Progress
Quantity
22
Category
PROBE REVRSE MOUNT 330105 02 12 10 02 IN
Bid Type
Two Packet Bid
Categories
4
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids to establish a rates contract for Vibration Monitoring System Spares for Pumps at Neriya IP Station, Dakshina Kannada, Karnataka. The scope includes Probe reverse mount 3300 XL 8 mm (8 EA), Proximitor 330180-X1-IN MOD 145004-09/94/15/14 (total 6 EA across variants), Extension Cable 330130-080-03-IN (4 EA), and Probe Housing Assemblies Aluminium CA21000 (4+ EA as required). The estimated order is structured as a 1-year contract with a 4-month delivery period from PO/LOI. The EMD is ₹61,000 and the award aims to ensure availability of critical spares for pumps at the Neriya station.
Technical Specifications & Requirements
- Itemized spares for vibration monitoring: Probe 330105-02-12-10-02-IN (8 EA); Proximitor 330180-X1-IN MOD# 145004-09 (2 EA); Proximitor 330180-X1-IN MOD# 145004-94 (2 EA); Proximitor 330180-X1-IN MOD# 145004-15 (1 EA); Proximitor 330180-X1-IN MOD# 145004-14 (1 EA); Extension Cable 330130-080-03-IN (4 EA); Probe Housing CA21000 (multiple variants).
- Delivery window: 4 months from GEM/PO/LOI date, with contract validity for 1 year from PO/LOI date.
- BOQ includes 10 total items with 7 line items detailed for spares and 3 N/A items in the provided list.
- Scope includes supply of spares for pumps at Neriya Pumping Station; HPCL’s ATC specifies this as a rates contract for repetitive purchases over the contract period.
- Quantities are defined per line-item in the Schedule of Quantities; ensure alignment with the 4-month delivery timeline and 1-year contract duration.
- No explicit IS/IEC standards listed; bidders should propose compliant components matching OEM part numbers and HPCL requirements.
Terms, Conditions & Eligibility
- EMD: ₹61,000; payment via online RTGS/NEFT to Hindustan Petroleum Corporation Ltd, SBIN 0009930, account 10404415390; provide proof of payment with bid.
- Delivery terms: 4 months from PO/LOI; option to extend delivery with up to +25% quantity at contracted rates; additional time computation based on original quantities and delivery period with minimum 30 days.
- Contract validity: 1 year from PO/LOI; supplier must ensure financial standing free from liquidation or bankruptcy; upload undertaking to this effect.
- Payment terms: specify milestone/structure in the bid; ensure documentation aligns with RTGS payment guidance and supplier submits scanned payment proof.
- Documentation: bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, and technical compliance where applicable as part of bid submission.
- Additional ATC: supply of spares with OEM-backed warranties and confirm alignment with HPCL delivery and performance expectations; adherence to option clause and delivery calculations as described.
Key Specifications
-
- Probe: 330105-02-12-10-02-IN, quantity 8 EA
-
- Proximitor: 330180-X1-IN MOD# 145004-09, quantity 2 EA
-
- Proximitor: 330180-X1-IN MOD# 145004-94, quantity 2 EA
-
- Proximitor: 330180-X1-IN MOD# 145004-15, quantity 1 EA
-
- Proximitor: 330180-X1-IN MOD# 145004-14, quantity 1 EA
-
- Extension Cable: 330130-080-03-IN, quantity 4 EA
-
- Probe Housing Assemblies Aluminium CA21000 with variants listed in BOM
Terms & Conditions
-
Delivery period: 4 months from PO/LOI
-
Contract validity: 1 year from PO/LOI
-
EMD: ₹61,000 via online transfer to HPCL
Important Clauses
Payment Terms
EMD via RTGS/NEFT to HPCL; payment terms to be clarified in bid; provide online transfer proof with bid submission
Delivery Schedule
Delivery within 4 months; option to increase quantity up to 25% with contracted rates; extended time computation proportional to quantity and period with minimum 30 days
Penalties/Liquidated Damages
Delivery extension terms and LD details to be as per HPCL ATC; ensure conformity with option clause and delivery timelines
Bidder Eligibility
-
Not under liquidation or bankruptcy and not in receivership
-
Evidence of financial stability and ability to supply OEM spares
-
OEM authorizations or accreditation for vibration monitoring spares
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PROBE REVRSE MOUNT 330105 02 12 10 02 IN , PROXIMITOR 330180 X1 IN MOD 145004 09 , PROXIMITOR 330180 X1 IN MOD 145004 94 , PROXIMITOR 330180 X1 IN MOD 145004 15 , PROXIMITOR 330180 X1 IN MOD 145004 14 , PROBE EXTENSION CABLE 330130 080 03 IN , PROBE HOUSING CA21000 00 00 55 060 03 02 , PROBE HOUSING CA21000 00 00 00 019 03 02 , PROBE HOUSING CA21000 00 00 60 028 02 02 , PROBE HOUSING CA21000 00 00 40 040 02 02
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Dakshina Kannada
Delivery Pincodes
575030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tarun Kumar | 575030,Mangalore Dispatch Station, MANGALORE- BANGALORE LPG PIPELINE (MHMSPL), Village Bala, Via Katipalla, Mangalore - 575030 Karnataka | Dakshina Kannada | Karnataka | 575030 | 8 | 120 | - |
Authority Records
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Documents 6
GeM-Bidding-9623214.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
PROBE REVRSE MOUNT 330105 02 12 10 02 IN
AS PER TENDER DOCUMENT
PROXIMITOR 330180 X1 IN MOD 145004 09
AS PER TENDER DOCUMENT
PROXIMITOR 330180 X1 IN MOD 145004 94
AS PER TENDER DOCUMENT
PROXIMITOR 330180 X1 IN MOD 145004 15
AS PER TENDER DOCUMENT
PROXIMITOR 330180 X1 IN MOD 145004 14
AS PER TENDER DOCUMENT
PROBE EXTENSION CABLE 330130 080 03 IN
AS PER TENDER DOCUMENT
PROBE HOUSING CA21000 00 00 55 060 03 02
AS PER TENDER DOCUMENT
PROBE HOUSING CA21000 00 00 00 019 03 02
AS PER TENDER DOCUMENT
PROBE HOUSING CA21000 00 00 60 028 02 02
AS PER TENDER DOCUMENT
PROBE HOUSING CA21000 00 00 40 040 02 02
AS PER TENDER DOCUMENT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | PROBE REVRSE MOUNT 330105 02 12 10 02 IN | AS PER TENDER DOCUMENT | 8 | each | harishankarbhat | 112 | |
| 2 | PROXIMITOR 330180 X1 IN MOD 145004 09 | AS PER TENDER DOCUMENT | 2 | each | harishankarbhat | 112 | |
| 3 | PROXIMITOR 330180 X1 IN MOD 145004 94 | AS PER TENDER DOCUMENT | 2 | each | harishankarbhat | 112 | |
| 4 | PROXIMITOR 330180 X1 IN MOD 145004 15 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 | |
| 5 | PROXIMITOR 330180 X1 IN MOD 145004 14 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 | |
| 6 | PROBE EXTENSION CABLE 330130 080 03 IN | AS PER TENDER DOCUMENT | 4 | each | harishankarbhat | 112 | |
| 7 | PROBE HOUSING CA21000 00 00 55 060 03 02 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 | |
| 8 | PROBE HOUSING CA21000 00 00 00 019 03 02 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 | |
| 9 | PROBE HOUSING CA21000 00 00 60 028 02 02 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 | |
| 10 | PROBE HOUSING CA21000 00 00 40 040 02 02 | AS PER TENDER DOCUMENT | 1 | each | harishankarbhat | 112 |
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant vibration monitoring system spares supply
Financial statements (last FY/ audited if available)
EMD payment receipt or online transfer proof
Technical bid documents showing part numbers, OEM authorizations
OEM authorization letters for supplied parts
Proof of RTGS/NEFT payment with bid reference
Corrigendum Updates
1 Update Update
Extended Deadline
01-Aug-2026, 3:00 pm
Opening Date
01-Aug-2026, 3:30 pm
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for HPCL vibration monitoring spares tender in Karnataka 2026?
Bidders must submit GST, PAN, financials, experience certificates, EMD proof (₹61,000) via RTGS/NEFT to HPCL, with OEM authorizations if required. Include technical compliance data for each part (Probe 330105-02-12-10-02-IN, Proximitors 145004-09/94/15/14, 330130 cable, CA21000 housings) and adherence to delivery within 4 months.
What documents are required for HPCL vibration spares procurement 2026?
Submit GST certificate, PAN, audited financial statements, past performance certificates for similar spares, OEM authorization letters, bid security proof (EMD ₹61,000), and technical bid detailing part numbers with supplier’s capability to deliver in 4 months and 1-year contract validity.
What are the delivery and payment terms for HPCL spares supply?
Delivery must be completed within 4 months from PO/LOI; payment terms to follow RTGS/NEFT process after submission of compliant invoices; ensure bank proof of EMD transfer accompanies the bid; schedule and milestones to be clarified in the bid response.
Which part numbers are included in the HPCL vibration spares contract 2026?
The bid covers Probe 330105-02-12-10-02-IN (8 EA), Proximitor variants 330180-X1-IN MOD# 145004-09/94/15/14 (2/2/1/1 EA), Extension Cable 330130-080-03-IN (4 EA), and Aluminium CA21000 Probe Housings (multiple variants) as listed in the schedule.
What is the EMD amount and how to submit it for HPCL tender in Karnataka?
EMD is ₹61,000. Submit via online RTGS/NEFT to Hindustan Petroleum Corporation Ltd, SBIN 0009930, A/c 10404415390; attach transfer proof with bid, including bid reference and bidder name; ensure the transfer confirms the GeM tender reference.
What are the eligibility criteria for HPCL vibration spares supply in 2026?
Bidders must show strong financial standing, avoid liquidation, provide experience documents in vibration monitoring spare supply, possess OEM authorizations if required, and demonstrate ability to deliver within 4 months; include maintenance/warranty commitments as per ATC.
How does the option clause affect delivery for HPCL spares contract?
Option allows up to 25% quantity increase at contracted rates; additional delivery time is computed by (increased quantity/original quantity) × original delivery period, minimum 30 days, with possible extension up to the original delivery period.
What standards or certifications are required for vibration spares tender in 2026 HPCL?
No explicit standards listed; bidders should ensure OEM-part compatibility and provide evidence of reliability for vibration monitoring spares, with OEM authorizations and any relevant quality certifications as part of technical bid.
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Documents 6
GeM-Bidding-9623214.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS