Products and Services Overview

• The assembly must meet the technical specifications detailed in the buyer’s document.
• The item is characterized by high precision filtration suitable for aviation turbine fuel applications.
• Delivery is expected within 180 days, emphasizing the need for timely manufacturing and logistics planning.

Financial Details & Contract Nature

While the specific bid value is not disclosed, the evaluation is based on total bid amount, encouraging competitive pricing by qualified bidders. The procurement process involves stringent third-party inspection, including certification by specified agencies such as Bureau Veritas, SGS, TUV, and others to ensure quality standards.

• Bid Security (EMD): Not mandatory for this tender, simplifying bid submission.
• Payment Terms: As per the normal conditions with inspection and quality verification before payment.
• Additional Cost Components: All costs related to testing, inspection, and import content are included in the bid price.

This approach ensures open, transparent, and fair evaluation for suppliers meeting professional standards aligned with IndianOil’s requirements.

Eligibility & Participation Criteria

✅ Manufacturers and OEMs Only: Resellers or traders offering products manufactured by others are ineligible for purchase preference benefits.

✅ MSME & Startup Benefits: Recognized Micro, Small, and Medium Enterprises, as well as startups validated by Udyam Registration and GeM profile, enjoy purchase preferences and facilitated evaluation.

✅ Documentation for Eligibility: Bidders must upload all specified documents, including technical specifications, factory certifications, and past performance reports, to qualify for the bid.

✅ Experience & Turnover: No minimum experience or turnover exemption applies for this tender; all eligible participants are encouraged to submit their bids confidently.

Essential Documents and Submission Checklist

🔴 Mandatory Documents:

• Bid submission form with bid security declaration (if applicable)
• Technical specifications complying with IOCL standards
• Product manufacturing certificates
• Third-party inspection readiness documentation
• MSME/Udyam registration certificate (if applicable)
• Power of Attorney/Authorization letters
• Certification of along-with compliance for import content and quality assurance

🔴 Additional Requirements:

• Past performance and execution reports
• Factory visit or inspection reports (if demanded)
• Any specific quality certifications such as IBR, IGC, NACE, Radiography (if applicable)

Note: Missing critical documents can lead to disqualification, so ensure a comprehensive bid package.

Delivery & Logistics

• Delivery Address: Panipat Refinery, Haryana.
• Delivery Timeline: 180 days from the date of purchase order.
• Pro Tip: Advance planning and robust logistics coordination are essential for on-time delivery, especially considering the technical and inspection processes.

• Transport reliability
• Inspection scheduling
• Customs and import documentation (if involved)

Compliance & Restrictions

⚠️ Bidders must adhere to:

• Technical specifications detailed in the tender document
• Quality control standards specified by IOCL
• All applicable import, safety, and environmental regulations
• No restrictions on participating from specific geopolitical regions

Additional Note: The tender policy explicitly reserves the right to modify quantities up to 25% during the contract period, providing flexibility for suppliers to optimize production and logistics.

How To Participate?

1. Register on GeM Portal: All bidders must have an active GeM registration profile, including uploaded product documentation. For assistance, visit https://tenderai.in/services/gem-profile-registration.
2. Upload Required Documentation: Ensure all technical, manufacturing, and compliance documents are complete.
3. Bid Submission: Submit your bid before the deadline — 30th July 2025, 14:00 IST.
4. Review & Evaluation: Bids will be evaluated based on total bid amount, technical compliance, inspection readiness, and past performance.
5. Participate in Inspection: Be prepared for third-party or IOCL inspection as per the specifications.

Final Words

Indian Oil’s tender for the Complete One Micron ATF Filter Assembly offers significant growth opportunities for innovative manufacturers and reliable suppliers. This project aligns with India’s energy sector development goals, emphasizing quality, timely delivery, and compliance with national standards.

Engage now, align your manufacturing processes, and seize this government procurement opportunity to grow your business and enhance your credentials in the public sector.

SEO-Optimized FAQs

Q1: How to register as a supplier for Indian Oil Corporation Limited tender for ATF Filter Assembly in 2025?
To participate in IOCL tenders such as this one, suppliers must first complete their registration on the GeM portal. Ensure your profile is fully updated with relevant business credentials, technical documentation, and product details. GeM registration simplifies tender participation, enhances credibility, and provides access to government procurement opportunities. For professional assistance in GeM registration, visit https://tenderai.in/services/gem-profile-registration. Once registered, upload all required documents, including technical specifications, quality certificates, and manufacturing licenses, and keep your profile active and verified. Consistent updates and adherence to bid instructions will improve your chances of winning government contracts like IOCL’s filter assembly tender in 2025.

Q2: What are the eligibility criteria for Indian manufacturers bidding on the 2025 IOCL ATF Filter Assembly tender?
Eligible bidders must be OEMs or authorized manufacturers with proper certifications aligning with IndianOil’s specifications. Resellers or traders offering products made by third parties are not eligible for purchase preference under public procurement policies. MSMEs and startups with valid Udyam Registration and verified GeM profiles will benefit from purchase preference policies, enabling better visibility during evaluation. The documentation required includes manufacturing certificates, factory inspections, and quality standards compliance (e.g., IBR, IGC). Bidders must also demonstrate technical capabilities and past performance related to similar industrial components. Bidders are advised to review the detailed eligibility criteria on the bid document and ensure all certification and registration requirements are current and valid for seamless participation.

Q3: How can small businesses benefit from the 2025 IOCL tender for ATF Filter Assembly?
Small businesses that are registered as Micro, Small, or Medium Enterprises (MSMEs) and have valid Udyam Registration can avail purchase preferences under Indian Government procurement policies. These benefits include faster evaluation and the chance to secure 100% of the work if their bid is within 15% of the lowest bid (L1). To maximize chances, MSME bidders must upload all relevant certifications and documentation during bid submission. The government policies promote local manufacturing and MSME growth, making this tender a strategic opportunity for small enterprises to enter the energy sector supply chain. For reliable support and guidance on MSME benefits, visit https://tenderai.in/company-insights.

Q4: What technical specifications must suppliers meet for the Complete One Micron ATF Filter Assembly tender?
Suppliers must ensure their products conform to the detailed technical specifications provided in the buyer’s document, available for download through the bid portal. The assembly must meet high filtration standards—specifically, a one-micron filtration capacity suitable for aviation turbine fuel (ATF). It should comply with relevant industry standards such as IBR, IGC, and other recognized certifications, ensuring safety, durability, and compatibility with IndianOil’s operational requirements. The inspection agencies listed in the tender will verify compliance at various stages; hence, manufacturers should prepare technical validation and testing reports accordingly. Adherence to precise specifications is critical to passing the third-party inspection and securing the contract.

Q5: How does the bid evaluation process work for the Indian Oil ATF Filter Assembly tender?
The evaluation primarily considers total bid value, including all associated costs such as manufacturing, inspection, and logistics. Bids are evaluated on a total value basis, with pricing, compliance, and delivery timelines being critical factors. The process involves technical evaluation, inspection readiness, and verification of certifications. Since the assessment is value-based, competitive pricing combined with compliance to specifications enhances your chances of success. The evaluation also includes checking the bid security, documentation, and adherence to quality standards. Maintaining transparency, accuracy, and completeness during bid submission is essential for a favorable outcome.

Q6: What inspection procedures are involved in the Indian Oil tender for the ATF Filter Assembly in 2025?
All supplied goods are subject to stage-wise and final Third Party Inspection (TPI) by specified IOCL-approved agencies such as SGS, Bureau Veritas, or TUV. Suppliers must arrange the inspection and ensure product compliance before dispatch. The charges for inspection are included in the bid price. Inspection covers quality, dimensional accuracy, safety standards, and conformity to technical specifications. Delays or lapses in arranging timely inspection can jeopardize contract fulfillment. Proper documentation, quality certificates, and factory readiness are vital for passing inspection and securing payment.

Q7: What documents are mandatory for bidding on the 2025 IOCL ATF Filter Assembly tender?
Mandatory documentation includes:

• Complete bid submission form with authorized signatures
• Technical specification compliance certificates
• Manufacturer / OEM certificates
• Udyam Registration or MSME registration (if applicable)
• Factory inspection and quality certification reports
• Third-party inspection readiness documentation
• Certification of import content (if any)
• Power of Attorney or authorization letter from the manufacturer
  Failure to upload any critical document can lead to bid rejection. Ensure all documents are valid, current, and clearly scanned for easy verification.

Q8: How can small enterprises ensure their bid is competitive for the Indian Oil tender?
Small enterprises, especially MSMEs, should leverage purchase preference policies by submitting updated Udyam registration, manufacturing certificates, and quality compliance documentation. Bidding within 15% of the lowest bid (L1) makes you eligible for the entire contract, provided your bid is compliant and competitive. Building strong technical documentation, establishing reliable logistics, and ensuring inspection readiness significantly boost your likelihood of winning. Small businesses must also monitor bid updates, participate in pre-bid meetings, and align their manufacturing processes to meet IndianOil’s stringent standards.

Q9: How to ensure timely delivery of the Complete One Micron ATF Filter Assembly after winning the bid?
Effective planning involves confirming production capacity aligns with the 180-day delivery timeline, as specified in the bid. Coordinate with quality assurance and inspection agencies early to schedule testing and certification processes. Maintain communication with the buyer’s authorized personnel for updates on inspection and logistics arrangements. Use reliable transportation channels to meet the delivery schedule and avoid delays. Consider risks such as customs clearance, import content verification, and freight issues for smoother delivery process.

Q10: How to enhance chances of winning government tenders like the IOCL 2025 ATF Filter Assembly project?
Success lies in comprehensive bid preparation, compliance, and timely submission. Maintain a verified and updated GeM profile, ensure your technical documents meet specifications, and present competitive pricing. Engage in pre-bid meetings if available, and seek professional assistance for certification and documentation. Emphasize your manufacturing capabilities, past performance, and quality control processes to distinguish your bid. Use TenderAI services for profile enhancement, market insights, and bid optimization to improve your competitive edge in government procurement.