Begusarai District Panchayats High Mast Lighting Tower for large area with LED Flood Lighting System Tender 2026 Bihar
Progress
Tender Overview
Organization: Begusarai District Panchayats, under the Department of Panchayati Raj, Bihar. Procurement: High Mast Lighting Tower for large area with LED Flood Lighting System (Category: Q3). Location: BEGUSARAI, BIHAR - 848201. Tender scope lacks BOQ items and explicit quantities; the contract includes an option clause enabling up to 25% quantity variation at contracted rates, with the delivery period calculated from the last date of the original delivery order and a minimum 30-day extension. This creates flexibility for scale-up while preserving price terms. The opportunity targets suppliers capable of delivering robust outdoor lighting solutions in a district administration context. The tender emphasizes adherence to the option clause, delivery scheduling, and contractual cadence alongside standard procurement procedures.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System for large-area illumination (Q3).
- No BOQ items are published; no explicit unit quantities are available.
- Key delivery rule: delivery period begins from the last date of the original delivery order; extension formulas apply with a minimum 30 days; option to increase quantity by up to 25% during contract.
- Standards and certifications are not specified in the tender text; bidders should prepare to demonstrate capability in outdoor lighting deployments and related compliance.
- The tender signals the need for scalable, durable lighting solutions suitable for municipal level infrastructure projects in Bihar.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity at contracted rates, both initially and during the contract period, with delivery extensions calculated accordingly.
- Delivery timelines anchor on the original delivery order; extended time depends on the ratio of increased quantity to original quantity, with a minimum of 30 days.
- All bidders must comply with the option-based delivery framework and related extension logic as a condition of bid submission.
Key Specifications
-
- Product: High Mast Lighting Tower with LED Flood Lighting System for large-area coverage (Category: Q3)
-
- Quantity: Not specified in BOQ; subject to 25% variation under option clause
-
- Delivery: Period starts from last date of original delivery order; extended time via formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
- Standards: Not explicitly defined in tender; bidders should show compliance with general outdoor lighting standards and municipal deployment requirements
-
- Warranty/After-sales: Not specified; bidders should propose standard warranty terms for lighting towers and LED modules
Terms & Conditions
-
EMD: Not specified in tender text; bidders should prepare standard security deposit as per bid conditions
-
Delivery: 30+ day minimum extension if quantity increases; base delivery date tied to original order
-
Option clause: Up to 25% quantity variation at contracted rates during and after initial order
Important Clauses
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended delivery time formula applies for increased quantity, with a minimum of 30 days.
Quantity Variation
Purchaser may increase or decrease bid quantity up to 25% at contracted rates at the time of contract placement and during currency of the contract.
Payment Terms
Not specified in provided terms; bidders should seek clarity during bidding to confirm milestones and payment schedule.
Bidder Eligibility
-
Experience in supplying high mast lighting towers with LED systems for municipal or district projects
-
Financial capacity to support bid performance and potential 25% quantity variation
-
Ability to comply with option-clause delivery framework and municipal procurement norms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851112
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kundan Kumar | 851112,GRAM PANCHAYAT RAJ NARHARI PUR | Begusarai | Bihar | 851112 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-10046043.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on Begusarai lighting tender in Bihar 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents along with technical bid demonstrating LED flood lighting capability. Ensure option clause compliance for up to 25% quantity variation and prepare a delivery plan starting from the original order date.
What documents are required for the Begusarai lighting tender in Bihar
Required documents include GST registration, PAN, experience certificates for high mast projects, financial statements, EMD/security deposit proof, technical compliance documents for LED towers, and OEM authorizations if applicable to demonstrate manufacturing rights.
What are the technical specs for LED flood lighting in this Bihar tender
The tender specifies High Mast Lighting Tower with LED Flood Lighting System for large-area coverage (Q3); exact lumen output, mounting height, LED wattage, and warranty terms are not disclosed and should be clarified during bid submission or pre-bid queries.
When is the delivery deadline for the Begusarai lighting project
Delivery starts from the last date of the original delivery order; extended delivery time is calculated by the ratio of increased quantity to original quantity, with a minimum extension of 30 days per contract clause.
What is the EMD amount for this Begusarai procurement
EMD amount is not specified in the tender text; bidders should prepare the standard EMD as per vendor guidelines and confirm exact value during bid registration or pre-bid inquiry.
What are the eligibility criteria for the lighting equipment bid in Bihar
Eligibility includes prior experience in supplying high mast lighting towers, adequate financial capacity, and capability to meet the option-clause quantity variation. Compliance with municipal procurement norms and warranty/after-sales expectations should be demonstrated.
How to address the option clause for quantity variation
Prepare bid quantities factoring a potential 25% increase/decrease; ensure contracted rates are fixed for the variation; deliverability must align with the extended delivery period formula and a minimum 30-day extension when required.
What are the payment terms typically for Bihar lighting procurements
Payment terms are not detailed in the tender; bidders should seek clarity on milestone-based payments, advance allowances, and final settlement timelines during bid submission or pre-bid discussions to ensure cash-flow readiness.