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Indian Army Printing & Stationery Tender 2026 - File Covers, Lab Investigation Forms, AFMS Documents - India

Bid Publish Date

23-Jul-2026, 10:34 am

Bid End Date

03-Aug-2026, 11:00 am

Location

RI BHOI , MEGHALAYA
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Progress

Issue23-Jul-2026, 10:34 am
AwardPending
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Quantity

1288

Category

File cover red yellow green blue

Bid Type

Two Packet Bid

Categories 7

BARITONE HORNS ELECTRON TUBE BAR DIARY BOOK ENVELOPE HAEMATOLOGY

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of printed stationery items and forms, including file covers (red/yellow/green/blue), white file printed series with borders, medical and laboratory forms (Biochemistry, Haematology, Clinical Pathology, HIV investigations), and related stationery such as MLC books, prescription pads, field medical cards, and related inventory pages. The tender emphasizes a potential option clause allowing quantity variation up to 50%, and extended delivery with a minimum 30‑day threshold. A pre‑bid meeting is mandated, with evaluation of sample copies and humidity‑resilient paper quality approved by the buyer. The scope appears to cover printed stationery and reference materials used in medical and administrative records in military settings. A formal BOQ lists 24 items, though exact quantities are not disclosed, indicating a broad printing and stationery procurement footprint. The key differentiator is the requirement for sample approvals and humid-paper quality control prior to printing. This tender targets suppliers capable of high‑volume, print‑quality stationery with durable moisture resistance for field/military use.

Technical Specifications & Requirements

  • Product categories: File covers, printed white files with colored borders, AFMSF-20 field medical card, AFMSD-93 Part‑I death certificate, MLC book, prescription pads, lab investigation forms, inventory pages, KM cards, car diaries, mess bill book.
  • Printing requirements: high‑quality paper suitable for humid environments; samples must be approved by buyer before printing.
  • Sample submission: upload sample copies/soft copies during TEC stage for evaluation.
  • Delivery/quantity flexibility: option clause allows up to 50% quantity variation; delivery timeline linked to last delivery order date; minimum extension 30 days.
  • Pre-bid meeting: mandatory; clarifications on scope during meeting.
  • Quality emphasis: humidity resilience and print quality are critical to field use.

Terms, Conditions & Eligibility

  • Delivery terms: extended delivery periods possible via option clause with calculated additional time.
  • Bid process: pre‑bid meeting mandatory; samples evaluated at TEC stage.
  • Clause integrity: bidders must comply with option clause and delivery computations.
  • Documentation: bidders should prepare and submit printing samples for buyer approval before mass printing.

Key Specifications

  • Printed file covers in multiple colors (red, yellow, green, blue)

  • White file printed with border and FMN/AFMS branding

  • AFMSF-20 field operational medical card; AFMSD-93 Part‑I death certificate

  • MLC book, prescription pad, inventory pages (500 and 300 pages), KM card, car diary

  • Paper quality suitable for humid environments; samples must be approved

  • 20‑page to 200‑page formats (varied per item) not explicitly enumerated

  • BOQ contains 24 items though exact quantities are not disclosed

Terms & Conditions

  • Option clause allows up to 50% quantity variation at contract award

  • Mandatory pre-bid meeting with scope clarification

  • Sample copies/soft copies required for TEC stage evaluation

Important Clauses

Payment Terms

Not specified in available data; typical Government terms may apply upon delivery and acceptance.

Delivery Schedule

Delivery period tied to last date of original delivery order; extended period via option clause with minimum 30 days.

Penalties/Liquidated Damages

Not detailed in the provided information; likely tied to delivery delays and quality breaches.

Bidder Eligibility

  • Experience in printing and stationery supply to government or military agencies

  • Demonstrated ability to provide moisture-resistant paper and security/medical forms

  • Financial capability to handle large volume print runs and inventory

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

File cover red yellow green blue , White file printed red boarder , White file printed Fmn sign with green boarder for citation , Unit appriciation card , Lab investigation form Bio- Chemistry , Lab investigation form Haematology , Lab investigation form clinical pathology , Lab investigation form special investigation , Lab investigation form special investigation for HIV , Medical case sheet , Refferal form , MlC book 200 pages , Priscription pad , Field operational medical card AFMSF-20 , Field operational medical card envelope , Injury report , Fatal case docu file , Death certificate AFMSD-93 Part-I , Bar chit , Mess bill book , Inventory printed 500 pages , Inventory printed 300 pages , KM card , Car diary

Pre-Bid & Qualification

Pre-Bid Date

25-07-2026 10:00:00

Pre-Bid Venue

adm block umr4oi military hospital

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Ri Bhoi

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-Ri BhoiRi Bhoi--15030-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9572405.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 24 Items Sign in for GEM prices

#1

File cover red yellow green blue

as per specifications

150 pieces Delivery: 30 days
#2

White file printed red boarder

as per specifications

70 pieces Delivery: 30 days
#3

White file printed Fmn sign with green boarder for citation

as per specifications

100 pieces Delivery: 30 days
#4

Unit appriciation card

as per specifications

80 pieces Delivery: 30 days
#5

Lab investigation form Bio-Chemistry

as per specifications

46 pad Delivery: 30 days
#6

Lab investigation form Haematology

as per specifications

65 pad Delivery: 30 days
#7

Lab investigation form clinical pathology

as per specifications

18 pad Delivery: 30 days
#8

Lab investigation form special investigation

as per specifications

34 pad Delivery: 30 days
#9

Lab investigation form special investigation for HIV

as per specifications

24 pad Delivery: 30 days
#10

Medical case sheet

as per specifications

51 pad Delivery: 30 days
#11

Refferal form

as per specifications

30 pad Delivery: 30 days
#12

MlC book 200 pages

as per specifications

3 pieces Delivery: 30 days
#13

Priscription pad

as per specifications

10 pieces Delivery: 30 days
#14

Field operational medical card AFMSF-20

as per specifications

180 pieces Delivery: 30 days
#15

Field operational medical card envelope

as per specifications

180 pieces Delivery: 30 days
#16

Injury report

as per specifications

5 pad Delivery: 30 days
#17

Fatal case docu file

as per specifications

30 pieces Delivery: 30 days
#18

Death certificate AFMSD-93 Part-I

as per specifications

1 pad Delivery: 30 days
#19

Bar chit

as per specifications

10 pad Delivery: 30 days
#20

Mess bill book

as per specifications

5 pad Delivery: 30 days
#21

Inventory printed 500 pages

as per specifications

4 pieces Delivery: 30 days
#22

Inventory printed 300 pages

as per specifications

2 pieces Delivery: 30 days
#23

KM card

as per specifications

30 pieces Delivery: 30 days
#24

Car diary

as per specifications

160 pieces Delivery: 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar printing stationery projects

4

Financial statements or turnover proof

5

EMD/Security deposit payment proof

6

Technical bid documents and product sample approvals

7

OEM authorizations (if applicable)

8

Any prior approvals for moisture-resistant printing papers

Frequently Asked Questions

How to participate in Indian Army printing stationery tender 2026 with pre-bid meeting

Bidders must attend the mandatory pre-bid meeting to understand scope, upload sample copies during TEC stage, and ensure paper quality is humid‑resistant. Ensure submission of GST, PAN, experience certificates, and financials with the bid. Samples require buyer approval before mass printing.

What documents are required for the Indian Army stationery bid 2026

Submit GST certificate, PAN card, experience certificates for similar printing, financial statements, and EMD payment proof. Include technical bid documents, OEM authorizations if applicable, and sample prints approved by the buyer to demonstrate quality.

What are the technical print standards for AFMS forms tender

Standards emphasize humidity‑resistant printing for field use; samples must be approved first by the buyer. Ensure paper quality supports long‑lasting ink and legibility for forms like AFMSF-20 and AFMSD‑93 Part‑I under humid conditions.

When is the delivery timeline and quantity variation allowed in this tender

Delivery period starts from the last date of the original order; option clause permits up to 50% quantity variation at contract placement and during currency, with extended time calculated as (additional quantity ÷ original quantity) × original period, minimum 30 days.

What is required for sample submission in TEC stage for printing items

Upload sample copies/soft copies of printing items; samples are evaluated at TEC stage and must reflect buyer‑approved humidity‑resistant paper and print quality before mass printing proceeds.

What is the role of the pre-bid meeting in this Army tender 2026

The pre-bid meeting clarifies scope, items, and quality expectations; attendance is mandatory. Participants gain guidance on the 24 BOQ items and will need to submit samples for TEC evaluation to align with buyer requirements.

Which items are covered under the 24 BOQ items in this tender

The BOQ includes 24 items such as file covers, white file prints with borders, AFMS forms, MLC books, prescription pads, inventory pages, KM cards, and field medical cards; exact quantities are not disclosed in the provided data.

What are the eligibility criteria for government printing tenders in India

Eligibility requires prior government or military printing experience, demonstrated capacity for high‑volume print runs, validated financial health, and compliance with GST/PAN norms, along with the ability to supply moisture‑resistant paper and to pass buyer sample approvals.

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