Industries And Mines Gujarat Department A3 Size MFP Tender 2026 Gujarat - ISI/ISO Standard Printer Bidding
Progress
Key Highlights
- • OEM authorization required or approved reseller certification with clear OEM contact details
- • On-site warranty plus option for extended warranty beyond standard term
- • Training: 3 days for 3 employees at consignee site, delivered by OEM-certified personnel
- • Delivery/installation inclusive of testing and commissioning under scope of supply
- • Turnover evidence required: average annual turnover over last 3 years as per bid document
- • EMD amount explicitly defined: ₹135,000
- • Procurement category targets A3 size MFP with auto duplexing and multi-paper handling
- • Compliance with IS/ISO-like performance verification via ISO/IEC 24734 testing considerations
Tender Overview
The opportunity is an A3 Size Multifunction Printer (MFP) procurement under the Gujarat Industries and Mines Department. The bid involves supply, installation, testing, commissioning, and operator training at the consignee site in Gujarat. The bid requires an EMD of ₹135,000 and compliance with government procurement norms for manufacturing/supplying similar category products to Central/State Govt bodies for the past two years. Training of three personnel for three days is included at the consignee location. A primary differentiator is OEM affiliation and authorized reseller participation with installation performed by OEM-certified resources. The contract scope covers both hardware and related services, with on-site warranty and potential extended warranty terms. The absence of a BOQ suggests itemized pricing may be requested via standard tender forms. The tender emphasizes compliance with supplier turnover criteria and contract termination conditions if delivery or performance fails. This opportunity targets suppliers capable of rapid deployment, local training, and post-sales support within Gujarat.
Technical Specifications & Requirements
- Product Category: A3 Size Multifunction Printer (MFP) (Q2)
- Printing Technology/Capabilities: General printing, including monochrome/color outputs; supports fax availability and operating system compatibility
- Hardware: RAM size and storage capacity to be specified; minimums required per ISO/IEC 24734 testing for A4 MFPs (both monochrome and color scenarios)
- Duplex/Copy: Auto duplexing (2-sided printing/copying) enabled
- Document Handling: Original document feeder type for scanning/copying; multiple main paper trays; bypass tray facility
- Connectivity: Required connectivity options (networking, USB, etc.)
- Warranty: On-site warranty (in years) and extended warranty options beyond standard terms
- Training: 3 days of operator training at the consignee site; training for 3 employees
- Delivery/Installation: Comprehensive scope including installation and testing; commissioning and training of operators included
- Compliance: OEM authorization/MBI distributor authorization required; installation by OEM-certified personnel
- Value/EMD: ₹135,000 EMD; scope covers supply, installation, testing, commissioning, and training
Terms, Conditions & Eligibility
- EMD: ₹135,000; payment method and form to be as per tender terms
- Experience: Bidder or OEM must have supplied similar category products to govt entities for the past two years; provide contracts illustrative copies
- Authorization: OEM authorization or approved reseller certificate mandatory with bid
- Training/Site: Training for 3 personnel, 3 days, at consignee location; training to be conducted by OEM-certified resources
- Turnover: Average annual turnover over the last 3 years must meet the threshold described in the bid document; provide audited statements or CA certificate
- Delivery/Performance: Delivery period and milestones to be specified in the bid; contract termination rights reserved for non-compliance or delays
- Warranty: On-site warranty with potential for extended warranty; terms to be defined in the contract
- Scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD submission proof, OEM authorization, and technical bid documents as required by terms
Key Specifications
-
Product: A3 Size Multifunction Printer (MFP) with auto duplexing
-
Printing performance metrics to align with ISO/IEC 24734 (A4 MFPs) for monochrome and color
-
Original Document Feeder Type for scanning/copying and multiple main paper trays with bypass tray
-
Connectivity options must include network and essential interfaces
-
On-site warranty; extended warranty option notional
-
OEM authorization required for installation and training by OEM-certified personnel
-
Scope includes supply, installation, testing, commissioning, and operator training
Terms & Conditions
-
EMD amount ₹135,000; submission as per terms
-
Two-year govt experience requirement with contract copies
-
OEM authorization and OEM-certified installation/training required
Important Clauses
Payment Terms
Payment terms aligned with tender; specific percentages and milestone dates to be defined in the contract
Delivery Schedule
Delivery period to be specified; timely delivery critical to avoid termination rights
Penalties/Liquidated Damages
Penalties for late delivery or non-conforming goods; LD terms to be defined in contract
Bidder Eligibility
-
Regular manufacture/supply of similar category products to govt bodies for 2 years
-
OEM authorization or equivalent distributor authorization
-
Ability to perform installation, commissioning, testing, and training via OEM-certified personnel
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
22
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bhavnagar
Delivery Pincodes
364001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Halvadiya Munnabhai Labhubhai | 364001,WAREHOUSE BRANCH, GOVERNMENT PRESS, VITHTHALWADI, G.I.D.C. INDUSTRIAL ESTATE, BHAVNAGAR-364001. 0278- 2523982. | Bhavnagar | Gujarat | 364001 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10065471.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
17-Nov-2026, 9:30 am
Opening Date
18-Nov-2026, 9:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates from similar govt sector projects (last 2 years)
Audited financial statements or CA certificate for turnover
EMD submission proof (online/DD as applicable)
OEM authorization or distributor authorization letter
Technical bid documents demonstrating compliance with required features
Installation, testing, commissioning plan and training plan
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Inkjet |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 512, 1024, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Bypass Tray Facility | Yes Or higher |
| Connectivity and Reliability | Connectivity | Ethernet Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for A3 size MFP tender in Gujarat government?
Bidders must submit GST, PAN, turnover proof for last 3 years, and OEM authorization. Include EMD of ₹135,000 and provide installation/training plan. Ensure OEM-certified installation team and 3-day operator training at consignee site are included. Follow submission format in T&C.
What documents are required for Gujarat A3 MFP procurement?
Mandatory documents include GST certificate, PAN, turnover certificates, experience contracts for govt work in last 2 years, OEM authorization, EMD proof, technical bid, and installation/testing/training plan. Ensure copies align with terms and conditions.
What are the technical specifications for A3 MFP in this bid?
Expect auto duplexing, multiple paper trays, bypass tray, network connectivity, RAM/storage specified per model, and ISO/IEC 24734 performance benchmarks for A4 outputs. On-site warranty and OEM-certified installation are mandatory, with training for three staff.
When is the EMD required for the Gujarat printer tender hot
The tender requires an EMD of ₹135,000. Submit via online payment or bank DD as per tender rules. EMD should accompany the technical bid and be valid for the bid validity period.
What is the training requirement for this MFP tender in Gujarat?
Three days of operator training at the consignee site for three employees is required. Training must be delivered by an OEM-certified resource and documented in the project plan, including training agenda.
What warranty terms are expected for this A3 MFP procurement?
On-site warranty is mandated; extended warranty options may be offered beyond standard terms. Ensure warranty includes spare parts, service response time, and coverage during the contract period.
Who can install and commission the MFP under this Gujarat tender?
Installation and commissioning must be performed by OEM-certified resources or OEM-authorized service providers. Include an installation plan with milestones and acceptance testing results in the bid submission.
What is required for supplier eligibility in Gujarat govt tender?
Eligibility includes two years of govt-supply experience, OEM authorization, ability to provide installation/training, and meeting turnover requirements with verifiable contracts. Provide copies of relevant orders and certifications as proof.