GEM

Hindustan Aeronautics Limited Defence Production Tender – HAL Procurement 2025 GeM Shelf Life 85%

Bid Publish Date

04-Nov-2025, 9:16 am

Bid End Date

08-Dec-2025, 8:00 pm

Latest Corrigendum Available

Progress

Issue04-Nov-2025, 9:16 am
Corrigendum19-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

39210

Category

AN960PD6L ALT NAS1149DN616K

Bid Type

Two Packet Bid

Key Highlights

  • Brand/OEM requirements: Not specified in data; vendor should verify HAL-approved suppliers or OEM authorizations during submission
  • Technical standards: Shelf life requirement 85% at receipt; reference to DIN/MS codes in category list
  • Special clauses: 50% quantity variation right at contract placement and during contract currency
  • Eligibility: PAN, GST, Cancelled cheque, EFT mandate for vendor code creation
  • Warranty/AMC: Not specified in data; bidders should confirm after tender release
  • Penalties: Not detailed; ensure compliance with delivery and shelf-life conditions

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department Of Defence Production. Procurement includes a range of item categories listed under multiple mechanical and hardware standards, with a highly diversified 22-item bill of quantities. Estimated value and item-specific quantities are not disclosed; bidders should prepare to scale in line with the 50% quantity option clause. Location details are not provided in the snippet, requiring bidders to verify site-specific delivery terms. A key differentiator is the shelf-life requirement and GeM invoice workflow. This tender’s breadth implies robust vendor qualification and traceability requirements for aerospace-grade components.

Technical Specifications & Requirements

  • No explicit product specs are stated; the BoQ shows 22 items with N/A quantities, indicating an open framework for supplier-submitted deliverables consistent with HAL standards.
  • Notable terms include a 50% quantity option at contract award and during the currency of the contract at contracted rates.
  • Shelf life requirement: minimum usable shelf life must be 85% at the time of receipt.
  • Invoicing on GeM: upload GST invoice and GST payment screenshot during submission.
  • Documentation rules emphasize PAN, GST, cancelled cheque, and EFT mandate certified by bank for vendor code creation.
  • The tender hints at a broad supplier base for mechanical/fastener/peripheral components via DIN/MS standard references, suggesting compliance with related international/IS standards.

Terms & Eligibility

  • EMD/Value: Not disclosed in the provided data; bidders should seek clarification.
  • Documents required: PAN card, GSTIN, cancelled cheque, EFT mandate (bank-certified).
  • Delivery & extension: Delivery periods can be extended using the option clause; additional time formula applies with a 30-day minimum, subject to quantity changes up to 50%.
  • Shelf life: 85% minimum usable shelf life at the time of supply.
  • Invoicing: GST invoice and GST payment screenshot must be uploaded on GeM portal.
  • Vendors must comply with the option clause and ensure accurate BOM submissions for 22 items.

Key Specifications

    • Shelf Life: minimum usable shelf life 85% at time of receipt
    • Delivery Clause: option to increase quantity up to 50%; extended delivery period calculations
    • Invoicing: upload GST invoice and screenshot of GST portal confirming payment
    • Documents: mandatory submission of PAN, GST, Cancelled Cheque, and EFT mandate
    • Bill of Quantities: 22 items with unspecified quantities; alignment to HAL standards

Terms & Conditions

  • EMD and value not disclosed; bidders should seek clarification

  • 50% quantity option rights at order placement and during contract currency

  • 85% shelf life requirement at supply receipt; verify with HAL

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; GST payment screenshot required; no defined advance terms in data

Delivery Schedule

Option to increase quantity up to 50% with proportional delivery time; minimum extra time 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should confirm HAL penalties during tender release

Bidder Eligibility

  • Submit PAN and GST credentials

  • Provide EFT mandate and bank-certified documents

  • Demonstrate capability to meet shelf-life and delivery extension requirements

Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 AN960PD6L ALT NAS1149DN616K WASHER 400 nos ashish.varma 120
2 AN960XC3 WASHER 300 nos ashish.varma 120
3 B2.9X13DIN7973-ST SCREW 400 nos ashish.varma 120
4 DIN137-A3.5 WASHER 300 nos ashish.varma 120
5 DIN9021-A5.3 WASHER 400 nos ashish.varma 120
6 DIN933-M6X25-8-8B3E SCREW 150 nos ashish.varma 120
7 LN29790M4 NUT 4,900 nos ashish.varma 120
8 LN6799-032 LOCK WASHER 170 nos ashish.varma 120
9 LN7346-030-032A SPRING TYPE STRAIGHT PIN 340 nos ashish.varma 120
10 LN9025-0510K WASHER 23,500 nos ashish.varma 120
11 LN9025-1020L WASHER 640 nos ashish.varma 120
12 LN9178-2406E SOLID RIVET 3,360 nos ashish.varma 120
13 LN9178-3212E RIVET 300 nos ashish.varma 120
14 LN9198-1600HF UNIVERSAL RIVET 240 nos ashish.varma 120
15 LN9499A04120 THREAD INSERT 280 nos ashish.varma 120
16 MS20663C3 CABLE SHOE 550 nos ashish.varma 120
17 MS21334-30 CLAMP 700 nos ashish.varma 120
18 MS24665-71 SPLIT PIN 350 nos ashish.varma 120
19 MS25171-1S RUBBER BUSH 120 nos ashish.varma 120
20 MS28936-50 ALT LN29581-50,ANL-50 SAFETY MACHANISM 450 nos ashish.varma 120
21 MS35489-10 GROMMET 400 nos ashish.varma 120
22 MS51958-67 SCREW 960 nos ashish.varma 120

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

GST invoice upload and GST payment screenshot (GeM submission)

6

Vendor code creation documents

Corrigendum Updates

1 Update
#1

Update

19-Nov-2025

Extended Deadline

29-Nov-2025, 8:00 pm

Opening Date

29-Nov-2025, 8:30 pm

Frequently Asked Questions

How to bid HAL procurement tender 2025 in GeM portal

Bidders must submit PAN, GST, cancelled cheque, and EFT mandate for vendor code creation. Ensure a GST-compliant invoice is uploaded with GST payment screenshots. The tender may allow a 50% quantity variation; confirm exact scope and delivery timelines with HAL procurement officials.

What documents are required for HAL defence production tender

Required documents include PAN, GSTIN, cancelled cheque, bank-certified EFT mandate, and GST invoice with payment screenshot on GeM. Vendor code creation documents are also needed; ensure all documents match the exact organization and location listed in the tender.

What is the shelf-life requirement for HAL items

The tender specifies a minimum usable shelf life of 85% at the time of receipt. Plan procurement and storage to preserve shelf life; validate certificates or supplier data sheets showing current shelf-life status prior to dispatch.

What are the delivery extension provisions in HAL tender

An option clause allows quantity changes up to 50% and may extend delivery time. The extra time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days, subject to contract terms.

What are the GeM invoicing requirements for this HAL bid

Submit a scanned GST invoice on GeM and upload the GST portal payment screenshot. This ensures GST compliance and aligns with GeM payment verification requirements for HAL procurement.

Which standards or item categories are referenced in HAL tender

The tender lists numerous DIN/MS references suggesting mechanical/fastener components. While explicit specs are not provided, bidders should map items to HAL standard practices and verify any OEM or DIN/MS conformance during bid submission.

What is the expected scope of quantities in HAL 22-item BoQ

The BoQ shows 22 items with N/A quantities, indicating a flexible scope. Bidders should anticipate a wide range of part numbers and request itemized quantities during tender clarification to align pricing and delivery schedules.

What constitutes eligible vendor documentation for HAL Defence Production

Eligibility requires PAN, GST, cancelled cheque, EFT mandate, and GST-compliant invoicing capability. Vendors should also verify HAL-approved supplier status or OEM authorizations if requested in formal tender documents.

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