GEM

Indian Air Force Smartphone & High End Laptop Procurement Dehradun Uttarakhand 2025

Posted

25 Oct 2025, 11:30 am

Deadline

17 Nov 2025, 10:00 am

EMD

₹40,000

Location

DEHRADUN , UTTARAKHAND

Progress

Issue25 Oct 2025, 11:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

12

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount: ₹40,000
  • • Delivery location: Air Force Selection Board, Clement Town, Dehradun, Uttarakhand
  • • Quantity variation right: ±25% during contract and currency
  • • Mandatory data sheet upload and parameter alignment with offered product
  • • One year minimum experience in supplying similar government/PSU items
  • • Not-obsolete requirement: 4 years residual market life
  • • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations
  • • GST reimbursement terms: actuals or applicable rate, whichever is lower

Categories 1

LAPTOP

Tender Overview

Indian Air Force invites bids for Smartphone (V2) and High End Laptop - Notebook procurement to be delivered to the Air Force Selection Board, Clement Town, Dehradur Uttarakhand. The tender specifies an EMD of ₹40,000 and requires a data sheet, GST registration, PAN, cancelled cheque, and EFT mandate. Bidder must ensure products are not obsolete with at least four years of market life remaining. The option clause allows quantity variation up to 25% during contract and extended delivery periods, with a minimum 30-day extension. The delivery/installation location is clearly defined, and suppliers must demonstrate prior government/PSU experience. The bid emphasizes accuracy of technical data through a product data sheet match with offered specifications.

Technical Specifications & Requirements

  • Category: Smartphone (V2) and High End Laptop – Notebook
  • EMD: ₹40,000 (electronic transfer or DD per bid terms)
  • Data Sheet: Upload required; ensure parameters match the product offered
  • Operating System: Factory pre-loaded; verify licensing terms
  • RAM/Storage/Display/Camera: Categories listed; no fixed values; bidders must meet OEM-specified specs and report via data sheet
  • Delivery/Installation: At Air Force Selection Board, Clement Town, Dehradun, Uttarakhand 248002
  • Experience: 1 year minimum in supplying similar government/procurement category items
  • Obsolescence: Product must have ≥4 years residual market life
  • GST/PAN: Submit GSTIN, PAN, cancelled cheque, EFT mandate
  • Quotations: Only non-obsolete models; OEM authorizations may be required

Terms & Eligibility

  • EMD: ₹40,000; specify payment method in bid
  • Delivery Window: As per contract; option clause allows up to 25% quantity change
  • GST: Self-attested GST; reimbursement as per actuals or applicable rate, whichever is lower
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, data sheet, prior contracts
  • Experience: Minimum 1 year supplying similar items to central/state govt/PSU; provide contract copies
  • Data Sheet: Must align with offered product parameters; mismatches liable to rejection
  • Obsolescence Risk: No end-of-life products; 4+ years market life required
  • Payment Terms: To be defined in the contract; ensure compliance with government norms

Key Specifications

  • Product category: Smartphone (V2) and High End Laptop - Notebook

  • EMD amount: ₹40,000

  • Delivery address: Air Force Selection Board, Clement Town, Dehradun 248002

  • Data Sheet alignment: match with offered technical parameters

  • Experience: 1 year minimum in supplying similar govt/PSU items

  • Market life: minimum 4 years remaining post-bid

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • Warranty/installation: not specified; installation implied under scope

Terms & Conditions

  • Quantity may increase/decrease by up to 25% at order time and during contract

  • Delivery/installation to Clement Town, Dehradun; assess extended delivery after option clause

  • Provide GST, PAN, EFT mandate; ensure data sheet aligns with product specs

Important Clauses

Payment Terms

GST reimbursement as actuals or applicable rate; payment terms to be defined in contract

Delivery Schedule

Delivery from last date of original delivery order; extended period applies with 30+ days minimum

Penalties/Liquidated Damages

Not specified in data; terms to be defined in contract

Bidder Eligibility

  • 1 year minimum experience supplying similar smartphones or high-end laptops to government/PSU

  • Not under liquidation or bankruptcy; provide undertaking

  • Product offerings must be non-obsolete with at least 4 years residual market life

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Description of Stores Smartphone with 1 Year warranty, 5.0 or higher Bluetooth, 802.11a/b/g/n/ac or latest Wi-Fi, Capacitive (Multi-Touch), USB Transfer/Charging cable and Charging Adapter and GPS support
GENERIC Operating System Android 14
MEMORY RAM Size (in GB) 12 Or higher
MEMORY Internal Storage (in GB) 256, 512 Or higher
MEMORY Storage Expandable up to (in GB) using MicroSD card slot Not Expandable, 64 GB, 128 GB, 256 GB Or higher
DISPLAY Maximum Brightness (in Nits) 401 - 500, 501 - 600, 601 - 800, 801 to 1000, 1001 to 1500 Or higher
DISPLAY Maximum Refresh Rate (in Hz) 106 to 125, 126 to 145 Or higher
Camera Front Camera Minimum Resolution (in Mega Pixels) 8.0 to 12, 12.1 to 24, 24.1 to 48 Or higher
Camera Primary Rear Camera Minimum Resolution (in Mega Pixel) 40.1 to 60 Or higher
FEATURES SIM Card Slots Dual Or higher
FEATURES IP Rating No Rating, IP54, IP55, IP56, IP67, IP68 Or higher
CONNECTIVITY Network Technology Supported 2G,3G,4G LTE,5G
BATTERY Minimum Battery Capacity (in mAh) 4001 to 4500, 4501 to 5000, 5001 to 5500, 5501 to 6000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Data Sheet of offered product

6

Experience contracts/certificates showing supply to government/PSU (1 year minimum)

7

OEM authorization (if applicable)

8

Bidder undertaking of non-liquidation status

9

Any other bidder-submission documents as per T&C

Frequently Asked Questions

How to bid for the smartphone and laptop tender in Dehradun for IAF in 2025

To bid for this IAF procurement in Dehradun, ensure your data sheet matches the offered model specs, submit ₹40,000 EMD, provide GSTIN and PAN, cancelled cheque, and EFT mandate, and confirm 1+ year experience supplying similar govt/PSU items. Include installation terms and delivery to Clement Town.

What documents are required for the Dehradun IAF tender submission

Submit PAN, GSTIN, cancelled cheque, EFT mandate, product data sheet, and evidence of government/PSU supply (minimum 1 year). Also include OEM authorization if applicable, proof of non-liquidation, and contracts showing prior similar work, aligning with the bid terms.

What are the technical specifications for the smartphone and laptop tender in Dehradun

The tender lists smartphone (V2) and high-end laptop categories with factory pre-loaded OS, RAM/storage categories, camera specs, SIM, IP rating, network, battery capacity, and display metrics. A data sheet must align with offered parameters; no fixed numeric values provided in the summary.

When is the delivery deadline and option clause for quantity variation

Delivery can vary with the option clause allowing up to 25% additional quantity during contract and currency. Delivery extensions start from the last date of the original delivery order, with a minimum extension of 30 days; total extended time depends on the ratio of extra to original quantities.

What is the EMD amount for the IAF procurement tender in Dehradun

The Earnest Money Deposit is ₹40,000. It must be paid per bid guidelines and documented in the submission; the amount underscores the scope of equipment (smartphones and high-end laptops) and compliance with financial safeguards.

What are the eligibility criteria for government laptop suppliers in this bid

Bidders must demonstrate 1 year minimum experience supplying similar devices to government/PSU entities, provide contracts as evidence, ensure products have at least 4 years residual market life, and supply OEM authorization if required. Bidder must also maintain GST/PAN compliance.

How to prepare the data sheet for the offered devices in this tender

Prepare a detailed data sheet that exactly mirrors the offered device specifications (RAM, storage, display, camera, OS, network, battery, certifications). Ensure model numbers, capacities, and OEM details match the bid, otherwise the bid risks rejection.

What are the GST and payment terms for the Clement Town delivery

GST reimbursement follows actuals or applicable rate, whichever is lower, as per bid terms. Payment terms will be defined in the contract; bidders must provide GSTIN and EFT details and ensure timely submission of invoices post-delivery and acceptance.

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