Jail Department Sweeping Broom Tender Dantewada Chhattisgarh 2026 ISI/AAA criteria
Bid Publish Date
17-Oct-2026, 6:49 pm
Bid End Date
02-Nov-2026, 7:00 pm
Location
Progress
Key Highlights
- • Quantity flexibility: up to 25% variation at award and during contract
- • Advance sample approval required within 5 days of award
- • Additional delivery time formula: (additional quantity / original quantity) × original delivery period, min 30 days
- • FDR as alternative Performance Security option, in the name of SUPERINTENDENT, DISTRICT JAIL DANTEWADA
- • PBG option available per GeM guidelines
- • No BOQ items provided; tender focuses on Sweeping Broom (V5) under Q4 category
- • Delivery timelines adjust with sample approval status and extension rules
Tender Overview
The procuring organization is the Jail Department under the Home Department of Chhattisgarh, inviting bids for Sweeping Broom (V5) in the Dantewada district (postal code 494111). The tender scope centers on supply of sweeping brooms under Q4 category, with no BOQ items listed and an undefined estimated value or EMD amount. Key differentiators include a flexible quantity option clause allowing up to 25% adjustment at award and during contract currency, and a structured advance sample approval process. The contract requires adherence to buyer-specified delivery logistics, with delivery timelines tied to original and extended periods, and potential LD adjustments per acceptance of samples. This tender emphasizes compliance with sample-driven bulk supply and post-award manufacturing alignment, ensuring consistency with approved prototypes and contract specifications. The inclusion of Fixed Deposit Receipt (FDR) as an alternative Performance Security, in addition to standard PBG, is a notable financial clause. Unique aspects include the combination of quantity flexibility, sample-based validation, and non-standard security instruments for performance.
Technical Specifications & Requirements
- Product category: Sweeping Broom (V5) under Q4
- No formal BOQ items available
- Options clause permits up to 25% quantity variation at contract placement and during currency
- Delivery period linked to last date of original delivery order; extended time calculated as (additional/original) × original period, minimum 30 days
- Advance sample submission due within 5 days of contract award; buyer provides modification list within 5 days of sample receipt
- If sample deviates, purchaser may request fresh samples or terminate contract; samples for testing to be supplied by contractor at no cost
- Payment security can be provided via PBG or FDR (in name of SUPERINTENDENT, DISTRICT JAIL DANTEWADA) and conditions for withdrawal as per pledge terms
Terms, Conditions & Eligibility
- EMD details: not specified in tender data
- Sample-led approval from buyer prior to bulk manufacturing is mandatory
- Performance security options include standard PBG or FDR as described, with transfer and withdrawal conditions
- Delivery and extension terms depend on option clause and initial delivery schedule
- All terms require bidder compliance with the stated sample approval framework and risk of contract termination for major deviations
Key Specifications
-
Product: Sweeping Broom (V5) for Q4 category
-
Delivery security: PBG or FDR available as per buyer terms
-
Advance sample: submission within 5 days; approval or modification list within 5 days
-
Quantity clause: up to 25% increase/decrease during contract
-
Delivery timing: calculated extension formula with minimum 30 days
-
No formal technical standards listed; compliance with approved sample essential
Terms & Conditions
-
Quantity variation up to 25% at contract and during currency
-
Advance sample approval within 5 days of award
-
FDR allowed as alternative to PBG for performance security
Important Clauses
Payment Terms
Payment security can be provided via PBG or FDR in the name of the Superintendent, District Jail Dantewada; withdrawal subject to pledge conditions per GeM GTC
Delivery Schedule
Delivery period commences from last date of original delivery order; extended delivery time follows the option-clause formula with a minimum of 30 days
Penalties/Liquidated Damages
Delay provisions tied to approved sample and contract terms; deviations may lead to termination at buyer discretion
Bidder Eligibility
-
Proven experience in supplying cleaning implements or similar household/janitorial goods
-
GST registration and valid financial statements for last 2 years
-
Ability to submit advance samples within 5 days of contract award
Tender Data
Bid Details
Quantity
1200
Category
Sweeping Broom (V5)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sweeping Broom (V5) (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
Dantewada
Delivery Pincodes
494449
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dashrath Samrath | 494449,District Jail, Katiyarras | Dantewada | Chhattisgarh | 494449 | 600 | 365 | - |
Authority Records
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Documents 2
GeM-Bidding-10051922.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar supply of cleaning implements)
Financial statements (balanced sheet, P&L) for last 2 years
EMD submission proof (if applicable) or alternative security document
Technical bid documents showing compliance with sample framework
OEM authorizations or dealership certificates if applicable
Any certifications requested by buyer terms (if specified)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for Sweeping Broom V5 tender in Dantewada Chhattisgarh 2026
Bidders must submit GST, PAN, financial statements, and experience certificates; provide advance sample within 5 days of award and comply with the 25% quantity option. Ensure payment security via PBG or FDR; delivery terms follow the original plus extended period formula with a minimum 30 days. Follow GeM terms for EMD submission.
What documents are required for jail department broom tender in Chhattisgarh
Submit GST certificate, PAN, two years of financial statements, experience certificates for similar supplies, OEM authorizations if applicable, and EMD verification. Include technical bid aligned with the advance sample framework and consumer-grade cleaning product specifications.
What is the advance sample timeline for the Dantewada broom procurement
Advance sample must be submitted within 5 days of contract award; buyer will approve or list modifications within 5 days; if delayed, delivery period is adjusted without LD for the sample approval duration.
What are the delivery extension rules for 25% quantity variation
The extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period during extended quantity scenarios.
What security deposits are allowed for performance under this broom tender
Performance security can be provided as a fixed deposit receipt (FDR) in the name of the Superintendent, District Jail Dantewada, or as a standard PBG; FDR withdrawal is subject to pledge terms and approval.
What happens if the sample deviates from contract specifications
If major deviations are found, the buyer may require fresh samples or terminate the contract after notifying the deviation; approved samples guide bulk supply and potential contract rework.
Are there any IS/standards requirements for the broom supply
No specific IS/standards are listed in the tender data; compliance relies on the approved sample framework and buyer-specified quality benchmarks during verification and sample approval phase.
What is the procurement location and organization for this broom tender
Tender is issued by the Jail Department, Home Department of Chhattisgarh, for Dantewada district (494111); focus is on Sweeping Broom (V5) under Q4 category with sample-based approval and flexible quantity terms.