Department Of Official Language AV Equipment Tender South Delhi 2026 - Smart Board Camera 1920x1080 Specification & 60W Amplifier
Bid Publish Date
12-Oct-2026, 12:45 pm
Bid End Date
03-Nov-2026, 1:00 pm
EMD
₹90,000
Value
₹30,00,000
Location
Progress
Tender Overview
The Department Of Official Language invites bids for an integrated AV equipment package in South Delhi, Delhi comprising smart board, camera 1920x1080, audio processor, speakers, amplifier 60 W, wireless microphone, and stand for panel. Estimated value: ₹3,000,000 with an EMD of ₹90,000. The tender outlines mandatory service support with a dedicated toll-free number and an escalation matrix. BOQ lists 7 items, though individual quantities are not disclosed. Bidders must provide a non-liquidation undertaking and comply with buyer-added ATC terms. This procurement targets a complete classroom-AV solution with supplier service readiness.
Technical Specifications & Requirements
- Item scope includes: smart board, camera 1920x1080, audio processor, speakers, amplifier 60 W, wireless microphone, stand for panel.
- No detailed technical specs published; emphasis on procurement of complete AV setup and compatibility across listed devices.
- Service & support requirements: dedicated toll-free service line and escalation matrix for post-purchase support.
- BOQ indicates 7 items; explicit quantities not provided; bidders should prepare for integrated delivery and installation.
- Eligibility leverages financial standing verification (no liquidation) and compliance with ATC terms.
- Estimated value signals project scale suitable for mid-market AV integrators.
Terms & Eligibility
- EMD: ₹90,000 (security deposit) and bid compatibility required.
- Service commitments: dedicated toll-free support and escalation matrix must be provided by bidder/OEM.
- Financial integrity: bidder must declare non-liquidation status; provide undertaking with bid.
- Location constraint: procurement aligned to Government of India Department of Official Language operations in South Delhi.
- No explicit delivery timeline or payment schedule published; ATC terms govern execution.
Key Specifications
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- Product names: smart board, camera 1920x1080, audio processor, speakers, amplifier 60 W, wireless microphone, stand for panel
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- Estimated value: ₹3,000,000
-
- EMD: ₹90,000
-
- Service requirement: dedicated toll-free service line + escalation matrix
-
- BoQ items: total of 7 items with unspecified quantities
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- Financial clause: bidder must declare non-liquidation status
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- Delivery/installation: integrated AV setup delivery and installation implied by tender
Terms & Conditions
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EMD fixed at ₹90,000; bid security required with submission
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Dedicated toll-free service support and escalation matrix must be provided by bidder/OEM
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Bidder must declare non-liquidation status and submit an undertaking
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7-item AV package including smart board, camera, audio processing, and audio gear
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No explicit delivery timeline or payment terms published; ATC applies
Important Clauses
Payment Terms
Not explicitly stated in available data; ATC terms govern payment, alignment with department policy for government procurements
Delivery Schedule
Delivery and installation timelines are not published; bidders must rely on ATC and statutory government procurement norms
Penalties/Liquidated Damages
No LD details provided in the available terms; ATC terms may include penalties for non-performance
Bidder Eligibility
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Non-liquidation status with supporting undertaking
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Financial statements showing solvency and turnover compliance
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Capability to provide dedicated toll-free service and escalation matrix
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OEM authorization or equivalent distributor agreement if OEM is required
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Experience in supplying/ Installing AV hardware in government sector
Tender Data
Bid Details
Quantity
24
Category
AUDIO PROCCESSOR
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SMART BOARD , CAMERA 1920x1080 , AUDIO PROCCESSOR , SPEAKERS , AMPLIFIRE 60 WATT , WIRELESS MICROPHONE , STAND FOR PANEL
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
13-10-2026 12:00:00
Pre-Bid Venue
8TH FLOOR, PT. DEEN DAYAL ANTYODAYA BHAWAN, CGO COMPLEX, NEW DELHI-110003
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akash Deep | 110003,PT ANTODAYA BHAWAN 8TH FLOOR CGO COMPLEX LODHI ROAD NEW DELHI | New Delhi | Delhi | 110003 | 3 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-10019962.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
SMART BOARD
AS PER SPEC SHEET
CAMERA 1920x1080
AS PER SPEC SHEET
AUDIO PROCCESSOR
AS PER SPEC SHEET
SPEAKERS
AS PER SPEC SHEET
AMPLIFIRE 60 WATT
AS PER SPEC SHEET
WIRELESS MICROPHONE
AS PER SPEC SHEET
STAND FOR PANEL
AS PER SPEC SHEET
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | SMART BOARD | AS PER SPEC SHEET | 3 | nos | aoctb | 30 | |
| 2 | CAMERA 1920x1080 | AS PER SPEC SHEET | 3 | nos | aoctb | 30 | |
| 3 | AUDIO PROCCESSOR | AS PER SPEC SHEET | 3 | nos | aoctb | 30 | |
| 4 | SPEAKERS | AS PER SPEC SHEET | 6 | nos | aoctb | 30 | |
| 5 | AMPLIFIRE 60 WATT | AS PER SPEC SHEET | 3 | nos | aoctb | 30 | |
| 6 | WIRELESS MICROPHONE | AS PER SPEC SHEET | 3 | nos | aoctb | 30 | |
| 7 | STAND FOR PANEL | AS PER SPEC SHEET | 3 | nos | aoctb | 30 |
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for AV/ICT equipment bids
Financial statements (last 2 years) and solvency proof
EMD documentation (payment proof or bank guarantee) for ₹90,000
Technical bid documents demonstrating AV system capability
OEM authorization or dealership certificates (if applicable)
Undertaking of non-liquidation/conflict-of-interest as per T&C
Bidder service capability details (dedicated toll-free number, escalation matrix)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for AV equipment tender in South Delhi Department of Official Language 2026
Bidders must submit GST and PAN, provide EMD of ₹90,000, and include an undertaking of non-liquidation. Include OEM authorizations if needed, technical bid for AV items, and evidence of dedicated toll-free service capability with an escalation matrix. Ensure compliance with ATC terms and submit within the government portal timelines.
What documents are required for AV system tender submission in Delhi
Required documents include GST registration, PAN, two years financial statements, experience certificates, EMD proof of ₹90,000, technical bid detailing AV equipment capability, OEM authorization if applicable, and an undertaking confirming non-liquidation status and service capability as per T&C.
What are the technical specifications for smart board and camera in this Delhi tender
No detailed specs published; bidders should demonstrate capability to supply a combined AV package including smart board and 1920x1080 camera, along with audio processor, 60 W amplifier, wireless mic, and stand. Ensure compatibility and installation readiness per department ATC terms.
When is the EMD for this AV tender due and how to submit
EMD amount is ₹90,000. Submit via bank guarantee or online payment per portal guidelines. Include EMD receipt with the bid and ensure validity per tender timeline. Refer to ATC terms for any extension or adjustments announced by the department.
What are the service requirements for AV equipment bidders in Delhi
Bidders must provide a dedicated toll-free service number and an escalation matrix. The OEM or bidder should guarantee post-sale support, ensuring timely service response and resolution as per government procurement expectations.
What happens if the vendor is found liquidated or insolvent during the bid
An affirmative non-liquidation undertaking is required; if found liquidated or in receivership, the bid will be rejected. The department requires ongoing financial integrity and reserves the right to annul eligibility if obligations fail.
What is the scope of items in the 7-item BOQ for this tender
BOQ shows 7 AV-related items, including smart board, camera, audio processor, speakers, amplifier, wireless microphone, and stand. Quantities are not disclosed; bidders should propose complete system integration and installation for the entire package under a single delivery.
Are OEM authorizations required for the Department Of Official Language AV procurement
Yes, if the tender requires OEM-specific sourcing. Submit OEM authorization or distributor certificates validating the bidder’s capacity to supply the listed AV components, alongside the technical bid and installation capabilities.