Housing And Urban Planning Department Uttar Pradesh Air Conditioner Facility Management Tender Mathura 2026 ISO 9001 ISO 45001
Bid Publish Date
13-Apr-2026, 12:30 pm
Bid End Date
23-Apr-2026, 1:00 pm
EMD
₹86,400
Location
Progress
Key Highlights
- • ISO 9001 and ISO 45001 compliance mandatory for bidders
- • OEM letter and turnover proof required from manufacturers
- • MSME ZED certification recommended as part of eligibility
- • GFR Rule 149 declaration and LD declaration must be attached
- • Dedicated UP-based service office and toll-free support mandatory
- • Escalation matrix and service support structure required
- • 25% quantity/duration flex across contract issuance and after
- • Installation declaration required for site installation scope
Tender Overview
Housing And Urban Planning Department Uttar Pradesh invites bids for Facility Management Services with a focus on supply for air conditioner; consumables are to be provided by the buyer. The project uses a lump-sum model with an EMD of ₹86,400. Location is Mathura, Uttar Pradesh (281001). The tender allows up to 25% increase/decrease in quantity or duration at contract issue and post-issuance. Mandatory ISO/quality attestations and OEM-related declarations are required. The absence of BOQ items suggests a turnkey service scope with installation and after-sales support expectations. A dedicated UP-based service office and a toll-free support line are expected from bidders or OEMs.
Technical Specifications & Requirements
- Standards required: ISO 9001 (quality management) and ISO 45001 (occupational health and safety).
- Documentation requirements: OA/ATC declarations, GFR Rule 149 declaration, LIQUIDATED DAMAGES DECLARATION, OEM LETTER AND TURNOVER, MSME ZED CERTIFICATE, CVC Pledge.
- Site and service provisions: Office of service provider must be located in the state of the consignee; dedicated toll-free service line and escalation matrix for service support.
- Installation & warranty: Installation declaration required; supplier must provide installation/service commitments.
- EMD: ₹86,400 (to be submitted).
Terms, Conditions & Eligibility
- Contract flexibility: 25% quantity/duration adjustment allowed at issue, bounded by post-issuance limits of 25%.
- Service capability: Office in UP; dedicated toll-free number; detailed escalation matrix.
- Documentation & declarations: GFR 149, LD declaration, bid security declaration, OEM turnover and compliance.
- Compliance: ISO 9001 and ISO 45001; MSME ZED; CVC pledge; installation declaration.
- Submission logistics: Hard copies of EMD and related documents at departmental venue; technical opening in department.
- LM/Delivery: Not specified; requires lump-sum delivery/installation coverage plus ongoing service.
Key Specifications
-
Air conditioner supply and lump-sum facility management
-
EMD amount: ₹86,400
-
ISO 9001 compliant quality management
-
ISO 45001 occupational health and safety
-
UP-based service office requirement
-
Dedicated toll-free service number and escalation matrix
-
Installation declaration to be submitted
-
MSME ZED and CVC pledge declarations
Terms & Conditions
-
EMD of ₹86,400 is required with bid submission
-
Contract quantity/duration can shift by up to 25%
-
ISO 9001 and ISO 45001 must be satisfied by bidder
-
Service office must be located within Uttar Pradesh
-
OEM turnover proof and installation declaration must be provided
-
GFR Rule 149 and LD declarations to be attached
Important Clauses
Payment Terms
Not specified in tender data
Delivery Schedule
Not specified in tender data
Penalties/Liquidated Damages
Liquidated damages declaration to be attached; SD/LD consequences per department norms
Bidder Eligibility
-
Must have UP-based service provision capability
-
ISO 9001 and ISO 45001 compliance demonstrated
-
OEM turnover and authorization letters provided
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | COMFORT AIR CONDITIONING SYSTEMS Under PMA | 21-04-2026 17:14:13 | |
| 2 | MANGAL ENTERPRISES Under PMA | 17-04-2026 16:32:09 | |
| 3 | MOHIT SERVICE AND SUPPLIERS Under PMA | 23-04-2026 11:29:07 | |
| 4 | RK INFRASTRUCTURE SERVICES Under PMA | 22-04-2026 14:49:17 | |
| 5 | TIDANI PRIVATE LIMITED Under PMA | 17-04-2026 13:40:39 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | COMFORT AIR CONDITIONING SYSTEMS Under PMA | Item Categories : Facility Management Services - LumpSum Based - SUPPLY FOR AIR CONDITIONER; SUPPLY FOR AIR CONDITION | |
| L2 | MANGAL ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Facility Management Services - LumpSum Based - SUPPLY FOR AIR CONDITIONER; SUPPLY FOR AIR CONDITION | |
| L3 | TIDANI PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Facility Management Services - LumpSum Based - SUPPLY FOR AIR CONDITIONER; SUPPLY FOR AIR CONDITION |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - SUPPLY FOR AIR CONDITIONER; SUPPLY FOR AIR CONDITIONER; Consumables to be provided by buyer
Authority Records
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Documents 4
GeM-Bidding-9215902.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GSTR-3B / GST certificate
Permanent Account Number (PAN) card
Experience certificates for similar facility management or air conditioning supply
Financial statements (audited) for last 2-3 years
EMD deposit receipt of ₹86,400
Technical bid documents showing compliance with ISO 9001/ISO 45001
OEM authorisation letter and turnover evidence
MSME ZED certificate (if available)
CVC pledge certificate
Installation declaration
GFR Rule 149 declaration
LIQUIDATED DAMAGES DECLARATION
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for air conditioner facility management tender in Mathura UP?
Bidders should submit EMD ₹86,400, GMP-compliant ISO 9001 and ISO 45001 documentation, OEM turnover letters, and GFR 149 declarations. Ensure UP-based service office, toll-free support, installation declaration, MSME ZED if available, and LD declarations. Technical bid must align with lump-sum scope and 25% flex.
What documents are required for UP housing tender participation in Mathura?
Submit GST certificate, PAN, last 3 years financials, audit reports, experience certificates for similar FM/AC work, OEM authorization, turnover proofs, EMD receipt, IS0 declarations, installation declaration, and CVC pledge. Ensure hard copy submission for EMD per department requirements.
What standards and certifications are demanded for this air conditioner tender in UP?
Bid must comply with ISO 9001 and ISO 45001. Include MSME ZED certificate if available, along with GFR Rule 149 declaration and LD declaration. OEM turnover and installation declarations are also mandatory as part of technical compliance.
When is the delivery/installation window for Mathura UP air conditioner project?
Specific delivery timelines are not provided in the tender data. Bidders must align with lump-sum scope and any contract amendment allowing up to 25% changes to quantity or duration. Confirm exact schedule during technical opening and contract finalization.
What are the EMD and payment terms for UP facility management tender?
EMD amount is ₹86,400. Payment terms are not detailed in the tender; anticipate standard departmental terms post-award. Prepare to provide EMD via the specified mode and maintain compliance with LD/penalty provisions through the contract.
What is required for service support and escalation in this UP tender?
bidder must provide a dedicated UP-based service office, a toll-free number, and a detailed escalation matrix with contact numbers. These ensure prompt service, troubleshooting, and timely escalation for any air-conditioner related issues during the contract.