Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender SITAMARHI 2026 ISO Certified
Progress
Tender Overview
Rural Development Department Bihar invites bids for Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit for the SITAMARHI (Bihar 843301) district. The tender foresees a scalable order, with up to 25% quantity variation during contracting and extended delivery timelines aligned to the original period. Bidders must provide end-to-end supply and installation at the designated buyer location, with mandatory one-year maintenance and a stamp affidavit. No BOQ items are listed, signaling a flexible yet standards-driven procurement approach. This notice targets suppliers capable of delivering compliant sanitary waste handling solutions within Bihar’s government framework.
Technical Specifications & Requirements
- Product categories: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3).
- Standards & certifications: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 required for bid submission.
- Eligibility documents: PAN, GST, MSME certificate, and proof of registered office within the Buyer’s district; vendor must upload these with bid.
- Delivery & installation: Seller to transport and install items at buyer location at own cost; no extra transport charges payable.
- Maintenance & compliance: Mandatory one-year maintenance; Rs 100 stamp paper affidavit required; ISOs must be current at bid submission.
- Other terms: Quantity may be increased or decreased by up to 25% during contract and currency; delivery period calculations anchored to the last date of the original delivery order.
Terms, Conditions & Eligibility
- EMD/financials: Not specified in the available data; bidders must prepare typical bid security per local norms.
- Delivery timeline: Delivery period to commence from the last date of original delivery order; option-driven extensions follow the same logic (minimum 30 days).
- Documentation: Enclose PAN card copy, GST certificate, MSME certificate, and ISO certificates; provide local registered office address in Bihar.
- Warranty & penalty: One-year maintenance is mandated; penalty provisions and LD details are not explicitly stated here but may be included in standard ATC.
- Contract scope: Supply, installation, and maintenance of the two product categories at the buyer’s site; all transport included in vendor cost.
Key Specifications
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Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
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Delivery and installation at buyer location, own cost
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ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
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MSME certificate
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PAN and GST registration in Bihar
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Up to 25% quantity variation during/after contract
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One-year maintenance obligation with Rs100 stamp affidavit
Terms & Conditions
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Option clause allows ±25% quantity changes at contract time and during currency.
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Mandatory ISO certifications and MSME registration; district-specific registered office required.
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Delivery at seller’s cost; installation and commissioning included.
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms per local rules.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period may apply with minimum 30 days.
Penalties/Liquidated Damages
Not detailed; expect standard LD provisions per contract; evaluate during bid submission.
Bidder Eligibility
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Must possess ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certifications
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Registered office within the district of Bihar; proof to be uploaded
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MSME certificate and GST registration; PAN card present
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Ability to transport, install, and commission at the buyer site at own cost
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872454.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST certificate
PAN card
MSME certificate
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
Proof of registered office within the district of the Buyer (Bihar)
Stamp paper affidavit for one-year maintenance (Rs100)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machine tender in SITAMARHI Bihar?
Bidders must submit PAN, GST, MSME certificate, and ISO 9001/14001/45001 certificates, plus a registered office in Bihar. Include installation capability, own transport, and a one-year maintenance affidavit on Rs100 stamp paper. Ensure conformity to the 25% quantity variation clause and confirm delivery timelines from the last order date.
What documents are required for Bihar sanitation equipment procurement bid?
Required documents include PAN card, GST certificate, MSME registration, ISO certificates (9001, 14001, 45001), and proof of Bihar-based registered office. Also attach stamp paper affidavit for maintenance (Rs100) and evidence of ability to transport and install at the buyer site.
What standards must be met for the incinerator with smoke control unit bid?
Bid submission requires ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 certificates. Vendors must demonstrate installation capability and provide maintenance for one year; ensure items are suitable for sanitary waste with smoke control features.
When is the delivery timeline for Bihar sanitary equipment procurement?
Delivery period starts from the last date of the original delivery order. If the option clause is exercised, the extended delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum 30 days.
What is the 25% variation clause in this SITAMARHI tender?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency at contracted rates; delivery schedule will adjust accordingly, ensuring minimum 30 days of extra time if required.
What are the key eligibility criteria for this Bihar procurement?
Key criteria include ISO certifications, MSME registration, Bihar-based registered office, PAN and GST, and the ability to transport and install at the buyer location at own cost; bidders should be prepared for maintenance obligations for one year.
How will payment terms be structured for this government bid?
Specific payment terms aren’t detailed here; bidders should expect standard government terms and will need to align with the purchaser’s ATC clauses, including delivery acceptance and possible milestone payments after installation.
Which locations are covered by the Bihar Rural Development procurement?
The procurement is targeted for SITAMARHI district, Bihar, with items to be installed at the buyer’s designated location in SITAMARHI; ensure compliance with district-specific documentation and delivery arrangements.