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East Central Railway UPS Tender Patna Bihar Online UPS 10 KVA IS 16242 Part 1 2026

Bid Publish Date

15-Jul-2026, 1:11 pm

Bid End Date

28-Jul-2026, 2:00 pm

Location

PATNA , BIHAR
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Progress

Issue15-Jul-2026, 1:11 pm
AwardPending
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Quantity

29

Bid Type

Single Packet Bid

Tender Overview

East Central Railway, a division of Indian Railways, seeks an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1) for delivery at Patna, Bihar 800001. The scope covers Supply, Installation, Testing and Commissioning of the UPS system, with potential quantity adjustments up to 25% during and after contract execution. Installation must comply with pre- and post-delivery inspections by RITES or the consignee as specified. Bidders must be OEMs or authorized dealers with appropriate authorization. The tender emphasizes installation reliability, service support, and adherence to procurement terms. The project requires a robust backup solution with specified performance, safety, and warranty terms, and the option to expand delivery within the extended period under the stated clause. The tender focuses on a standards-driven UPS solution suitable for railway operations at the Patna site, with detailed technical criteria to ensure compatibility with railway power systems and safety norms.

Technical Specifications & Requirements

  • Category: Performance Parameters; Rating (KVA): 10 KVA; Input Voltage: AC 50 Hz; Output Voltage: AC 50 Hz; Inbuilt Isolation Transformer: yes; Minimum Overload Capacity: specified in terms of online UPS capability; Battery Type: specified battery chemistry; Backup Time: specified runtime; Mounting: wall/ rack type; Ingress Protection: IP rating; Operating Temperature Range: defined lower and upper limits; Warranty: minimum standard warranty; Additional: compliance to IS 16242 Part 1; installation scope includes IST/T and commissioning; pre-dispatch/post-receipt inspection by RITES/consignee; OEM authorization requirements; dedicated service support with escalation matrix.

Terms, Conditions & Eligibility

  • EMD: mandatory; amount and format specified in bid terms; Delivery: timeline linked to original + option period with minimum 30 days extra; Scope: Supply, Installation, Testing & Commissioning; Invoices: in consignee name with GSTIN; Inspection: pre-dispatch by seller or post-receipt by consignee; Certification: upload required certificates or bid may be rejected; Support: OEM or authorized dealer with dedicated service line and escalation matrix; ATC Clause: OEM authorization mandatory with GeM bid details; non-submission leads to rejection.

Key Specifications

  • Product: Online UPS with Battery conforming to IS 16242 Part 1

  • Rated capacity: 10 KVA

  • Input/Output: AC, 50 Hz; Voltage: standard railway supply compatibility

  • Inbuilt isolation transformer: required

  • Minimum overload capacity: specified for online UPS operation

  • Battery: specified battery type (e.g., VRLA or Li-ion as per IS 16242)

  • Backup time: defined runtime (e.g., 15–60 minutes depending on load)

  • Mounting: in-built support for mounting type (rack/wall)

  • Ingress Protection: specified IP rating

  • Operating temperature range: defined lower and upper limits

  • Warranty: minimum standard warranty period

  • Quality/Compliance: IS 16242 Part 1 certification; OEM/authorized dealer required

Terms & Conditions

  • 25% quantity variation permitted during/after contract at contracted rates

  • Scope includes Supply, Installation, Testing & Commissioning

  • Invoices must be raised in consignee’s GSTIN and GST portal payments confirmed

  • Pre-dispatch inspection by RITES or post-receipt inspection by consignee

  • OEM authorization or bid-specific authorization mandatory for non-OEM bidders

  • Dedicated service support with escalation matrix required

Important Clauses

Payment Terms

Billing to be in consignee name with GSTIN; GST portal payment confirmation required; payment terms aligned to GeM terms and delivery milestones.

Delivery Schedule

Delivery period linked to original delivery order; option quantity extensions allowed with minimum 30 days added time; extended delivery at contract rates.

Penalties/Liquidated Damages

Penalties to be applied for late delivery or non-compliance as per buyer terms; LD clauses may be included in ATC.

Bidder Eligibility

  • OEM or authorized dealer status with bid-specific authorization

  • Experience in delivering or installing 10 KVA online UPS systems

  • Financial capability to meet EMD and supply obligations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Patna

Delivery Pincodes

801105

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Sadanand Prasad Yadav801105,Office of DRM East Central Railway DanapurPatnaBihar8011052945-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9565137.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 2
Performance Parameters Input Voltage (AC, 50 Hz) Single Phase, 160V - 260V
Performance Parameters Output Voltage (AC, 50 Hz) Single Phase, 230V±1%,
Construction Availability of Inbuilt Isolation Transformer Yes
Construction Minimum Overload Capacity of Online UPS 120% of Rating in KVA for 10 minutes
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 60.0
Features Type of Mounting of Online UPS Floor Standing
Features Ingress Protection IP20, IP21 Or higher
Operating Conditions Operating Temperature Range (Lower Limit) - 5°C to 0°C
Operating Conditions Operating Temperature Range (Upper Limit) 35°C to 40°C
Warranty And Reports Minimum Standard Warranty 1.0

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar UPS installations

4

Financial Statements (last audited/FY)

5

EMD/Security Deposit document

6

Technical Bid Documents demonstrating IS 16242 Part 1 compliance

7

OEM Authorization / Bid Specific Authorization (with GeM bid number/date)

8

GST invoice upload capability and GST portal payment confirmation

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the UPS tender in Patna for East Central Railway?

Bidders must be OEMs or authorized dealers, submit IS 16242 Part 1 compliant 10 KVA UPS with battery, provide OEM authorization with GeM bid details, and attach GSTIN, PAN, experience certificates, and financial statements. Include EMD documents and service support details; ensure post-dispatch inspection readiness by RITES or consignee.

What documents are required for the Patna UPS procurement?

Submit GST certificate, PAN card, experience certificates on similar UPS installations, last 3 years financial statements, EMD/_SECURITY deposit, technical compliance certificates proving IS 16242 Part 1 conformance, OEM authorization or bid-specific authorization, and GST portal payment confirmation screenshots.

What are the technical standards for the 10 KVA UPS tender?

The UPS must be IS 16242 Part 1 compliant for online UPS with battery; include inbuilt isolation transformer, adequate overload capacity, specified battery type, expected backup time, IP rating, and operating temperature range; warranty must meet minimum standard requirements.

When is the delivery timeline for the Patna UPS project?

Delivery period begins after the original delivery order; option quantities may extend delivery up to 25% at contract rates; if extended, additional time is calculated as (extended quantity/original quantity) × original delivery period, with a minimum 30 days.

What are the EMD and payment terms for this tender?

EMD amount is mandatory as per bid terms; payment to be processed against GST-compliant invoice; supplier must raise invoice in consignee name with GSTIN and provide GST portal payment confirmation; terms align with GeM/Buyer terms including delivery milestones.

What installation and inspection processes apply to this tender?

Scope includes supply, installation, testing, and commissioning; pre-dispatch inspection by seller or post-receipt inspection by the consignee; inspection by RITES or consignee site; non-submission of required certificates may lead to rejection.

Who can participate in the OEM/UAE authorized bid for this UPS?

Only OEMs or their authorized dealers may participate; if dealers quote, must furnish bid-specific authorization with GeM bid number/date and OEM contact details; OEMs must provide self-declaration of manufacturing capability; ensure GeM bid documentation is complete.

What warranty and support are required for the UPS system?

The tender requires a minimum standard warranty; buyers expect dedicated service support and an escalation matrix; supplier must provide toll-free service contact and rapid response for on-site maintenance as per auction terms; ensure availability of spares for warranty period.

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