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Health and Family Welfare Department Delhi Laboratory Incubators Tender 2025 – Stainless Steel SS-304 Inner Chamber, 120 L, 80°C, 3 Year Warranty

Bid Publish Date

10-Dec-2025, 5:34 pm

Bid End Date

22-Dec-2025, 6:00 pm

Location

NEW DELHI , DELHI

Progress

RA
Issue10-Dec-2025, 5:34 pm
Reverse Auction16-Jan-2026, 4:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Incubator with SS-304 stainless steel inner chamber and 120 L minimum capacity
  • • Temperature control to 80°C ±1°C with digital controller and auto-cut off
  • • Power-failure recovery: programs stored on power loss with seamless resume
  • • Quantity variation clause allowing up to 25% increase/decrease at contracted rates
  • • OEM/Authorized Seller requirement for imported incubators; must have registered Indian office for after-sales
  • • Strong safety/insurance obligations: workman comp, public liability, and EHV safety compliance
  • • Three-year warranty and explicit post-warranty service expectations
  • • Delivery terms tied to original/delivered schedule with formula-based extended time

Categories 2

POULTRY AND LIVE STOCK MACHINES LABORATORY HEATING AND DRYING EQUIPMENT

Tender Overview

The Health And Family Welfare Department Delhi seeks to procure a laboratory incubator with a minimum 120 L inner chamber capacity. The device must feature an SS-304 stainless steel inner chamber, a full-length acrylic security glass door, and operate from ambient to 80°C (±1°C). It requires a digital temperature/time controller, an adjustable over-temperature protection with auto-cut off, and power-failure memory for program persistence. The deal includes a 25% quantity variation during and after contract, with delivery timelines anchored to the original schedule. The incu bator must be supported by a 3-year warranty and comply with in-country after-sales service requirements for imported products. This tender emphasizes robust safety and EHS obligations for work in high-voltage environments.

  • Location: New Delhi, Delhi; Category: Laboratory Incubators (Q3); Estimated value and EMD: Not specified; Delivery scope: flexible up to 25% quantity; Vendor must ensure WS safety and insurance compliance; OEM support in India is mandatory for imported equipment. Unique feature: power-failure program retention and auto-cut off for temperature control.

Technical Specifications & Requirements

  • Inner chamber material: SS-304 grade stainless steel; door: full-length acrylic security glass.
  • Capacity: Minimum 120 L.
  • Temperature range: ambient to 80°C with ±1°C resolution.
  • Controller: Digital indicator for temperature and time; over-temperature protection with auto-cut off.
  • Safety/compliance: Workmen compensation, insurance, public liability as part of contractor obligations; EHS adherence for Extra High Voltage work; Power failure memory to retain programs after restoration.
  • Warranty: 3 years.
  • Delivery/variation: Quantity may be increased by up to 25% during/after contract at contracted rates.
  • After-sales: OEM or Authorized Seller in India for imported products; certificate of registered office required.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must anticipate standard government EMD submission per tender practice.
  • Delivery period: to align with original delivery schedule; additional time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Insurance and safety: contractor bears workman compensation, general liability, property damage insurance.
  • OEM authorization: required for imported items; in-country service support must be demonstrated with a registered Indian office.
  • Documentation: GST, PAN, experience certificates, financials, and manufacturer/or OEM authorizations; compliance with safety and ES&H norms.
  • Penalties: standard LD/penalty terms to be as per contractual clauses; public safety provisions mandatory for EHV environments.
  • Warranty/AMC: 3-year warranty; post-warranty service terms to be specified by vendor.
  • Delivery/location: New Delhi, Delhi; installation and commissioning to be included in scope.

Key Specifications

  • Laboratory incubator with inner chamber made of SS-304 stainless steel

  • Minimum 120 L inner chamber capacity

  • Door: full-length acrylic security glass

  • Temperature range: ambient to 80°C with ±1°C resolution

  • Control: digital indicator for temperature and time; over-temperature protection with auto-cut off

  • Power-failure memory to retain program state after restoration

  • Warranty: 3 years; compliance with EHS and Extra High Voltage safety norms

  • Imported equipment requires OEM/Authorized Seller in India with local service support

Terms & Conditions

  • 25% quantity variation allowed during/after contract at contracted rates

  • Insurance and safety obligations for contractor (workmen compensation, liability, etc.)

  • Imported items require Indian OEM authorization and local after-sales support

Important Clauses

Payment Terms

Not explicitly stated; bidder must align with standard Government terms, including EMD and milestone-based payments as per contract.

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time calculated by the option clause formula with minimum 30 days.

Penalties/Liquidated Damages

Penalties apply per standard procurement terms; LD/penalty mechanics to be defined in contract based on delivery delays and non-performance.

Bidder Eligibility

  • Proven experience supplying laboratory incubators with similar capacity

  • Financial capacity demonstrated by audited statements for prior 2–3 years

  • Manufacturer or authorized distributor for imported equipment with Indian service address

Documents 2

GeM-Bidding-8696698.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior incubator supply/installation

4

Financial statements (audited) for last 2–3 years

5

EMD submission proof (as per bid terms)

6

Technical bid documents detailing compliance with SS-304 chamber, 120 L capacity, 80°C range

7

OEM authorization or distributor certificate for imported equipment

8

Certificate of registered Indian office for OEM/authorized seller

Reverse Auction Schedule

Completed

Start

16-Jan-2026, 4:00 pm

End

17-Jan-2026, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for laboratory incubator tender in Delhi 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD as per Terms and Conditions. The incubator requires SS-304 inner chamber, 120 L capacity, and 80°C max temperature with ±1°C accuracy. OEM authorization is needed for imported units; ensure Indian service backup.

What documents are required for Delhi incubator procurement bid

Submit GST certificate, PAN card, experience certificates, audited financials, EMD proof, OEM authorization, and technical compliance details demonstrating 120 L capacity, SS-304 chamber, and 80°C operation with safety features and program retention.

What are the technical specifications for the incubator in Delhi tender

Specifications specify inner chamber SS-304, minimum 120 L, door is acrylic security glass, temperature range ambient to 80°C, ±1°C resolution, digital controller, auto-cut off, and power-failure memory for program retention; three-year warranty applies.

What is the warranty and after-sales requirement for imported incubators

Imported incubators must have an OEM or Authorized Seller with a registered Indian office for post-sales service; a certificate showing this is required. Warranty is 3 years, with service support terms defined in the contract and potential AMC options.

When is delivery expected for Delhi incubator tender procurement

Delivery terms align with the original delivery order; if quantity increases, extended time is calculated as (additional/original) × original delivery period, with a minimum of 30 days; ensure readiness to scale up to 25% more units.

What safety and insurance obligations accompany the Delhi incubator contract

Contractor must provide workmen compensation, public liability, and general insurance; compliance with Extra High Voltage safety norms is mandatory, with PPE usage and risk controls during installation and testing.

What are the 25% quantity variation terms for Delhi incubator tender

Purchaser may adjust quantity up to 25% at contracted rates during or after award; increased delivery time is calculated by the option clause formula, ensuring minimum 30 days extra and alignment with original schedule.

What standards and certifications are required for the incubator bid

The tender emphasizes SS-304 material, ISO/IEC or equivalent quality practices where applicable, and requires OEM authorization for imported items; ensure service capability in India and adhere to safety and environmental norms.